Information for students

Examination timetable

Before checking the timetable, please read the information under 'Examination Policies and Procedures' below, in particular the Rules to be observed by candidates for examinations.

View the current examination timetable

Please note: all examinations are presumed closed book unless otherwise stated in the notes column of the timetable.

Key dates for Semester 1, 2014

  • DRAFT exam timetable release: Thursday 24 April (4pm)
  • FINAL exam timetable release: Thursday 1 May (4pm)
  • Seat Numbers (including the location of the exam) release: Thursday 15 May (4pm)
  • Examination period: Monday 16 - Saturday 28 June inclusive
  • Unit of study results: progressively released from Friday 11 July

Examination policies and procedures

Listed below is a comprehensive collection of policy and information concerning examinations which students should review thoroughly. Please select from the following points:

Rules to be observed by candidates for examinations (updated April 2012)

  • Candidates are required to follow all instructions given by examination supervisors.
  • No writing paper, books, papers, manuscripts or notes of any kind are to be taken into or out of an examination room (unless expressly permitted in advance by the examiner). Students are not permitted to remove pages from answer booklets or examination papers.
  • Students may take in pens, pencils, drawing instruments and small items of food such as sweets. These items may be left on the desk during the examination. Students may also bring in small valuables such as wallets, purses, mobile phones and laptops which must be switched off - not just silent. THESE ITEMS MUST BE PLACED ON THE FLOOR BELOW THE DESK. All students are warned against leaving money or valuables in bags. The University can accept no responsibility for the loss of students' personal property. Anything taken into an examination room must be made available for inspection by the examination supervisors or other University staff.
  • The use of approved calculators may be permitted in examinations. The make and model of all calculators used by students in formally supervised examinations will be recorded. Students are not permitted to share calculators, or pass them between each other in an examination. Mobile phones which have a calculator facility are not allowed. Use of a non-approved calculator may be regarded as academic misconduct. It is in students’ best interests if unsure what functionality is permitted to check with their examiner that their calculator may be used in the examination.
  • No candidate may be admitted to an examination room after the expiration of 30 minutes from the commencement of writing. No candidate who has entered an examination room and seen the examination paper may leave until 30 minutes has elapsed from the time writing commenced. No candidate may leave during the last ten minutes of any examination.
  • 10 minutes reading time is allowed for most papers. During this time students may complete their attendance forms and fill in the covers of their answer books, then place their pens on the desk. No other writing is permitted.
  • The Presiding Supervisor in each room warns students when 10 minutes remain and when the time allowed for the examination has elapsed will instruct candidates to cease writing and quietly remain in their seats until given permission to leave. The following rules must be observed:
    (i) your examination materials will be collected before you are given permission to leave your examination desk;
    (ii) candidates must remain in their seats until instructed by the Examination Supervisor to leave the room;
    (iii) any candidate not adhering to supervisor instructions (e.g. to stop writing) may be subject to academic misconduct proceedings.
  • Any student wishing to leave the examination room early must attract the attention of the Examination Supervisor and then follow the procedures outlined above.
  • "Confidential Papers" - Papers of this type are not to be copied, nor removed from the examination room. Candidates must not take from the examination room any examination answer book, graph paper, drawing paper or any other materials issued for use during the examination.
  • Smoking is not permitted in examination rooms.
  • Students are not permitted to loiter in the vicinity of examination rooms; during, or at the conclusion of an examination. Nor are they permitted to talk or make noise near such rooms, as other examinations may still be in progress.
  • All candidates should read the instructions on the cover of each examination book as well as those that may appear on the front page of their examination paper, reporting any discrepancy to the Presiding Supervisor.
  • Candidates are required to display their valid University of Sydney Campus Card upon entering the examination room and must display their card on their desk for the duration of the examination. Students without an identity card will be required to provide other appropriate photographic identification with signature such as a driver's licence or passport. Any student failing to provide photo identification may not be permitted to sit for the examination.

Examination clash information

  • An examination clash occurs when you have two or more exams that have been timetabled for the same day and time. Also, if you have three exams scheduled on one day.
  • Examinations with a 40 minute (or more) break between them are not considered to be clashing.
  • The Examinations Office will email you on your University email account to inform you, and the relevant examiners, of the arrangements for your examination clash.
  • If you have not received any email notification one week prior to your examination clash, please contact the Examinations Office.
  • You can assume that if you have two exams clashing on one day then you will write those exams on that day, one in the morning and the other in the afternoon with a minimum of 40 mins in between the exams.
  • If you have three exams scheduled on one day, you will write two on the day and the third one most likely the next day.
  • Please note this refers to daytime exams at the University of Sydney only. Any evening exam clashes need to be reported to the examiner/ departments concerned as departments are responsible for making arrangements for evening clashes.

Students with disabilities, medical conditions or injuries

Students with a disability, including serious medical condition, or recent injury, which puts them at a disadvantage during examinations should contact Disability Services, Level 5, Jane Foss Russell Building, as soon as possible.

Phone: +61 2 8627 8422
Fax: +61 2 8627 8482

If appropriate, special arrangements can be made to meet particular requirements.

Serious Illness, Injury or Misadventure - Special Consideration regarding assessments

Please consult the Special Consideration section.

Students who feel too ill on the day of an examination to attempt it should consult a medical practitioner after consulting the Special Consideration section. Students who fall ill during an examination will be asked by invigilators whether they wish to consult a doctor at the University Health Service. If this occurs the doctor will complete a Special Consideration form and forward it to the relevant examiner.

Misreading of the timetable will not be accepted as a reason for failing to attend an exam.

Examination seat numbers and rooms

You will require a seat number for most of your examinations. Seat numbers identify your own seat in the exam room and the location of the examination itself. You must look up your seat numbers (when they are released, see Key dates) by logging onto MyUni and clicking on the 'admin' icon under 'Applications'.

There are pop-up maps with the seat numbers to help you if you are unfamiliar with an examination room or building. There is also a permanent lecture and exam room look-up facility.

Tip: You don't want to be wandering around looking for your exam room on the morning of your exam! Familiarise yourself with room locations prior to your exam day.

Problems with your seat number*

You must attend to these problems well before the day of the examination. Don't wait until the day of the examination to resolve any seating allocation problems!

The Problem

What to do

You have neither a seat number nor a location (room) for an exam

Go to the Student Centre and fill out a 'Request for a Seat Number' form

You have a location (room), but no seat number You do not need a seat number for this exam. You will be attended to at the exam room on the day of the exam.

You have two or more exams at the same time

The Examinations Office will email you on your University email account to inform you of the arrangements for your examination clash (daytime exams only).

If you have not received any email notification one week prior to your examination clash, please contact the Examinations Office.

For evening exams (those held from 5pm onwards) you will need to contact the examiner/department concerned, as the department is responsible for making arrangements for evening clashes.

You have a seat number/room for an exam that you are not attempting

Ignore it

Seat numbers will also be displayed outside the examination room prior to the exam.

If your name is not listed you should notify the Supervisor-in-Charge of the room.

*Seat numbers are provided only for end-of-semester exams. Please contact your department for locations of exams/assessments conducted outside the end-of-semester exams session.

Student misconduct

Students are advised that the University takes a most serious view of any attempt to gain unfair advantage over other students in examinations. Warning is given that by taking into an examination room any aids or materials not authorised for an examination, the risk is taken of confiscation of the aids or materials, which would then be subject to a report, which may lead to misconduct proceedings under the provisions of the University By-Laws. Students should be particularly careful to check with the examiner well before an examination, whether their calculator (programmable or non-programmable), portable computer or device incorporating one of these features (e.g. a memory watch, calculator watch or watch computer) is an authorised aid.

Students found guilty of misconduct may be failed in the unit of study, excluded from the unit of study or excluded from the University.

Students are advised to read the Rules to be observed by candidates for examinations above.

Open book/open note examinations

Where known at time of printing, open book/open note examinations are shown as such in this timetable. If you are in any doubt about a particular paper being open book/open note, you should check with the examiner well before the examination.

Use of linguistic dictionaries

The answers in all examinations and in all work submitted must be in English unless otherwise directed.

Use of an electronic dictionary is not permitted, unless expressly allowed by the examiner concerned.

Students from a non English-speaking background are eligible to apply for permission to use a standard linguistic dictionary in examinations.

Normally, this would be restricted to students who did not sit the New South Wales Higher School Certificate (or equivalent) and enrolled at the University through the International Office.

The Faculty of Nursing and Midwifery does not allow the use of dictionaries from 3rd Year in the Bachelor of Nursing (Pre-Registration). Translation dictionaries may be used in examinations by ESL (English as a second language) students who are sitting for examinations in Year 1 of the Master of Nursing (Graduate entry) including those enrolled in the Bachelor of Nursing (Post-registration). Year 2 ESL students in these degrees are not permitted to use translation dictionaries.

Dictionaries must be single-volume editions.

Present your dictionary to the Examinations Office (Student Centre, Level 3 of the Jane Foss Russell Building) for approval - this must be done at least two weeks before the examination period commences. It will be checked and stamped and you will then be able to use it in examinations at any time throughout your university enrolment.

Your dictionary may be checked at random during examinations for unauthorised notes/materials, the presence of which may result in charges of academic misconduct .

Approved calculators

The exams office centrally approves basic non-programmable scientific calculators for use in exams where a non-programmable calculator is permitted. Calculators that meet these requirements will be given a sticker which permits their use in University of Sydney exams.

Please consult the Approvable Non-Programmable Calculator List for a range of popular calculator models that have been previously approved at Sydney.

The make and model of all calculators used in examinations is recorded, checked by invigilators and reported to examiners. The use of an unauthorised calculator may result in the instigation of academic misconduct procedures.

Calculators can be submitted for approval at the Student Centre front counter, Level 3 of the Jane Foss Russell Building during business hours. Calculator models that are not on the approvable list will need to be reviewed by the exams office and then collected from the front counter one business day later.

All calculators must be submitted for approval prior to the end of the last week of lectures in the relevant semester.

Features that are NOT permitted for Exams Office approval:

  • programmable (any calculator that can have a sequence of operations stored and then executed automatically is considered programmable and hence not allowed)
  • capable of storing text or alphanumeric data input by a user (this does not exclude calculators with memories that are used to store intermediate numerical results obtained during calculations and required later)
  • capable of storing, manipulating or graphing functions entered in symbolic form (this includes calculators with a graphic display capacity)
  • capable of performing ‘hard-wired’ numerical routines for operations such as differentiation and definite integration, and the solution of equations
  • capable of performing ‘hard-wired’ symbolic manipulations such as addition of algebraic expressions, binomial expansion and symbolic differentiation
  • capable of external communication or web connectivity.

Students can see which types of calculators are permitted for their exams via the exam timetable, please see our important dates above for more information.

A small number of exams require students to use programmable calculators. Students should consult their examiners/lecturers for approval of programmable calculators. It is the student’s responsibility to ensure their calculator is appropriate for any exam in which they are used.

Students that do not remember their non-programmable calculator on the day of their exam can borrow an approved non-programmable calculator from the Students Representative Council Office.

Bags in examination rooms

Students are permitted to take small bags into most examination rooms (some have nearby areas for the purpose). These bags must only be placed in the area designated by the Presiding Supervisor. Anything taken into the examination room must be made available for inspection by the examination supervisors or other University staff.

Small valuable items such as purses, wallets, laptops and mobile phones (which must be switched off, including alarm - not just silent) must remain with students during the examination and should be left on the floor under their desks.

All students are warned against leaving money or valuables in bags. The University accepts no responsibility for the loss of students' personal property.

Further tests

Any further tests or assessment granted to students who qualify, will be administered by the department offering that unit of study. All enquiries should be directed to the department concerned.

Access to completed examination scripts

The Academic Board Resolutions: Assessment and Examination of Coursework provide that students may request access to view their completed examination scripts:

  • 4.6.7 Departments are asked to make arrangements for undergraduate and postgraduate coursework students, on request, to peruse and, where they so desire, to obtain (a copy of) their examination scripts or any other written answers to examination questions, provided that:
  • 4.6.7.1 the request is made within the script retention period (six months from the date of the release of the result);
  • 4.6.7.2 in the case of examinations involving confidential examination papers, where examination questions are used on more than one occasion, students may peruse under supervision, but not obtain a copy of, the examination paper and their answers to the questions.

Please consult the relevant examiner or teaching department in the first instance.

Lost property

If you have left something in an exam room, you should first return to the room and/or the local precinct officer to ascertain if the item is still in the vicinity. If it isn’t, exam supervisors may have forwarded it the Exams Office.

The Exams Office hands over lost property from exams to the (level 3, Jane Foss Russell building or +61 2 8627 8200).

Student Centre staff will contact students about their lost items when possible. Please note that it can take up to 24 hours for lost property to arrive at the Student Centre.

After 2 weeks lost property will be forwarded to the Security Services Lost Property Office (Level 2, Security Services Building or +61 2 9351 5325).

Outside office hours contact the Security Patrol Service on +61 2 9351 3487.

Assessment policies

Information about the University's examination and assessment policies and procedures may be accessed from the policy page link below:

Assessment Policies and Procedures

Past exam papers

You can view many past exam papers at the University Library website.

Assessments during semester

Timetables
For Summer/Winter School
For all other assessments, including mid-semester tests, contact your department/faculty
Clashes
If you have assessments that clash during semester, please contact departments/lecturers and resolve the clash with your department/faculty
Students with a disability
For exam adjustments for assessments during semester, please contact the Disability Services Office

Contact the Exams Office

in the Student Centre, Level 3 of the Jane Foss Russell Building.

Phone: +61 2 8627 8219/8218/8217/8216/8215
Fax: +61 2 8627 8280
Email: .