During first semester 2009, several departments are piloting a NEW online application system for Special Considerations,
Special Arrangements and Extensions on written work.
From semester 2, 2009, all applications for assistance for students experiencing difficulties in completing assessments are to be submitted online. The online system has been designed to streamline the process for students and academic staff. Students should feel free to discuss their situation in person with relevant staff if they wish.
In circumstances where a student is unable to apply online, they should contact the Faculty of Arts by phone for advice and assistance (9351 6673, 9351 7449, 9351 5436)
There are three types of assistance students can apply for as follows:
- Special Consideration - for serious illness or misadventure
- Special Arrangements – for essential community commitments
- Extensions on assessments – for minor illness or misadventure of one or two weeks duration that occurs close to the time on an assessment
Important points to note about the online system:
All communication to students related to this process will be sent to their UNIVERSITY EMAIL ADDRESS ONLY. Students should check their university email on a regular basis.
The online system does not cover tutorial attendance. Students should discuss problems relating to attendance with their tutor or unit of study coordinator.
Applications can be submitted up to the time of the processing of results (mid July for first semester, late November for second semester), after this time students are advised to apply for a DNF (Discontinue Not Fail)
Click here to enter the online application system or continue on to read a brief guide to the system.
Student guide to the online system
Enter the system using your UniKey login. Note that the system will automatically download your enrolment details for the relevant Faculty of Arts departments. .
Select the ‘grounds for your application’. You must choose Sickness, Misadventure or Special Commitment from the drop down menu..
Sickness can include any type or illness affecting your capacity to study ranging from a bout of flu to stress or related problems, or other serious illnesses.
Misadventure can include shorter term difficulties associated with, for example, eviction from housing, motor accident, theft or the need to attend a funeral of a family member or close friend, or constraints associated with, for example, sole carer responsibilities.
Special Commitment includes religious or major sporting commitments, duties relating to the birth or adoption of a child, obligations to attend legal proceedings, and Defence Force of emergency service commitments.
- If your ‘grounds’ for application involve situations that will affect your work for more than two weeks OR relate to ‘Special Commitment’ you will be asked to provide hard copy supporting documentation to the Faculty of Arts office. This documentation could be a Professional Practitioner’s certificate (click here to download form), a Religious Authority’s certificate (click here to download form), a medical certificate, or a statutory declaration if you are unable to provide any other documentation (statutory declaration forms are available from newsagents). Documentation cannot be provided by a member of your family. Your application cannot be fully processed until the supporting documentation has been received at the Faculty of Arts Student Administration office. The documentation may be mailed to the office or submitted in person.
- If your ‘grounds’ for application involve situations that will affect your work for up to two weeks only you will be asked to provide hard copy of supporting documentation when you submit your work. Late penalties will apply if you do not provide appropriate documentation.
Please note that students registered with Disability Services are NOT required to present supporting documentation if the application is related to their registration with Disability Services.
Examples of Supporting Documentation. [Note – these are examples only – if in doubt please consult the Faculty of Arts Student Administration Services staff].
|Grounds for application
|Death in the family/funeral
||Copy of death notice in newspaper, copy of printed funeral service, statutory declaration
||Professional practitioner’s certificate (faculty form to be completed by medical practitioner or counselor - click here to download form), medical certificate
||Professional practitioner’s certificate (faculty form to be completed by medical practitioner or counselor - click here to download form), medical certificate, police report, statutory declaration
||Religious authority’s certificate (faculty form to be completed by religious authority - click here to download form), letter from sporting authority or other body associated with the special commitment, statutory declaration
After selecting the ‘grounds’ for your application you will then:
a. Indicate whether or not you are registered with Disability Services
b. Give a brief description of your circumstances (sickness or misadventure). Please note that if you are registered with Disability Services you will NOT be asked to enter a description of your situation if your application relates to your registration with Disability Services
Select a Special Commitment from the drop down menu
c.State the length of time your work has been or will be affected by selection from the drop down menu.
Select the assessment types covered by your application from the drop down menu
Select the units of study covered by your application. You will be given a list of the assessment types you have chosen and asked to enter further information for each unit of study involved.
Check the summary of your application and confirm the details. You will be asked to confirm each row. You can change details before submitting your application.
On-screen messages will assist you throughout the application and you will be sent further emails regarding the progress and outcome of your application.
Click here to enter the new online application system.