Graduations

Graduation refers to the formal conferral of awards either at a ceremony or in absentia. Students who have completed all the requirements of their award course are eligible to graduate.

Steps to follow
The rules
FAQs
See also

Steps to follow

  • Students will not be informed of their graduand status until after the last date to change enrolment in a given semester. If you are about to commence what you anticipate to be you final semester, you will need to check that you are going to meet the requirements of your degree. Please refer to the Appropriate Handbook for the year you started your award course and check the resolutions.
  • If you are unsure about your degree status, contact Student Services or come to the student counter before the first week of classes. Make sure that you are prepared and bring with you information about what you believe you still need to complete, a credit application if you think that you the Faculty has not applied credit for studies completed in another award course (where it fits with the current award course resolutions) and any other correspondence that will assist in resolving any enrolment problems you may have.
  • Make any necessary adjustments to your enrolment before the semester deadline.
  • A letter of completion is issued once the semester completion date has passed and all results appear on students' academic transcripts. This letter includes the completion date, the majors* completed and a statement that English is the medium of study at the University of Sydney.
  • If you have not received any correspondence about graduation, but feel you are eligible to graduate, it is important to contact the Faculty as soon as possible.
  • The Graduation Office is notified of all eligible graduands and assigns students to a ceremony. A Graduation Invitation Package will be sent to your correspondence address (the address to which your examination result notices have been sent), three weeks prior to your assigned ceremony. It is very important that you ensure your address details are up to date on MyUni.
  • If you wish to graduate in absentia, you can contact the Graduations Office

* Majors from Table B cannot be listed as the primary major unless they are a core requirement of a degree, and some degrees restrict the number of majors that can be listed on the student's testamur.

Important note for those students who are completing their studies in Summer or Winter School

  1. The student contacts Student Services sometime during their summer school study.
  2. If supporting documents are required for example documentation outlining any credit granted by the Business School or International Student Office, students are to provide these to the Student Counter as soon as possible.
  3. Students will receive emails to their University email account confirming the progress of their graduation assessment.
  4. A letter of completion is issued once the results for each semester have been processed and appear on students' academic transcripts. This letter includes the following information:
  • Majors
  • Official date of completion
  • A statement that all study at the University of Sydney is conducted in English.

The rules

  1. Students must always keep their address up to date on MyUni and must also inform the Graduation Coordinator at the Student Information Office by email.
  2. Students are not able to choose their graduation ceremony date and are not able to delay their graduation for any reason.
  3. Students should not make arrangements for their family or friends to attend graduation until they know which graduation ceremony they are attending.

FAQs

Do I need to apply for graduation?

I will be completing my studies at the end of the semester and I wish to attend the graduation ceremony: how do I find out which ceremony I will attend?

I will be completing my studies at the end of the semester and I wish to not attend the ceremony. What do I do?

I will be graduating at the end of the semester and I wish to attend a graduation ceremony overseas: what do I have to do?

I am unsure whether I can attend the graduation ceremony.

I now find I cannot attend the graduation ceremony: what do I do?

When will I receive my completion letter?

I have changed my address. What do I do?

The level of my award is 'Pass': what does this mean?

Do I need to apply for graduation?

If you are completing the requirements for your degree at the end of the semester, Winter or Summer School, you will receive correspondence from the Student Centre indicating this. It will also ask you to confirm which majors you believe you have completed and would like to appear on your testamur.

In some instances the Faculty may also contact you, particularly if we feel you have missed a particular requirement of your award course.

I will be completing my studies at the end of the semester and I wish to attend the graduation ceremony: how do I find out which ceremony I will attend?

A schedule of graduation ceremonies, along with other important information regarding academic dress requirements and a student guide, can be found on the University Graduations Office website. Students will also receive a graduations pack prior to their ceremony.

I will be completing my studies at the end of the semester and I wish not to attend the ceremony: what do I do?

If you choose not to attend the graduation ceremony you can elect to graduate in absentia. You will need to inform the graduations office of this wish. For further information about graduating in absentia refer to the Graduations Officewebsite.

I will be graduating at the end of the semester and I wish to attend a graduation ceremony overseas: what do I have to do?

Some graduation ceremonies are offered overseas. The Graduations Office Overseas Ceremonies webpage provides useful information if you wish to attend an overseas graduation ceremony.

You may attend a ceremony in Sydney, and one overseas.

I am unsure whether I can attend the graduation ceremony.

If you are unsure whether you can attend the graduation ceremony at the time of submitting your graduation notification form, you should mark that you wish to attend. You cannot be placed into a graduation ceremony later if you have already indicated that you wish to graduate in absentia.

I now find I cannot attend the graduation ceremony: what do I do?

If you have received your completion letter including a graduation ceremony date, and you find you now cannot attend; you need to contact the Graduations Office to have your degree conferred 'in absentia'. You must ensure that your correspondence address is correct on your MyUni account for the posting of your documents.

When will I receive my completion letter?

The University has official completion dates when completion letters are issued, and even though your results are showing, your letter can only be issued after these dates. The following is a guide to when these dates are;

* Semester 1 – August
* Semester 2 – January
* Summer school – April
* Winter school – September

Please note: the dates shown are a guide only, and may change slightly from year to year.

I have changed my address. What do I do?

You must at all times ensure the validity of your contact details on MyUni , making sure your correspondence address is correct for the posting of your Graduation Pack or testamur and academic record.

The Level of my Award is 'Pass': what does this mean?

Undergraduate degrees are offered either at the 'Pass' level or with 'Honours' (for those completing the appropriate Honours units of study). Postgraduate degrees are offered at the same, but may also be awarded 'with Merit' for those who average over 75 and commenced their degree before 2010.

'Pass' is used in this case to indicate that you have completed the requirements of the award course, it does not relate to the grades that you received in your studies.


See also