The Rex Cramphorn Studio Conditions of Use
The Rex Cramphorn Studio was designed to accommodate practice-based projects that are an integral part of the Department’s teaching and research program. When it is not required for such activities, it is made available to other users in the following categories and for the following purposes:
- University clients such as Academic Departments, and SUDS, (no charge).
- Professional companies developing new work (mostly no charge but see below).
- Artists and companies conducting workshops and masterclasses (conditions for these activities are negotiable, and may include either a small rental charge or free participation for DPS staff or student/s).
General rules and conditions
- The Department allocates the Studio at its discretion. Preference is given to innovative theatre and performance, to work which has some relevance to the Department’s general interests, and to artists who are, have been or will be involved in other projects or workshops initiated by the Department.
- In some cases, no rent is charged. It is a condition of use, however, that the Department be permitted to observe and, if it wishes, to document or record the work of users. As with all other video recordings in the Department’s Archive, such tapes may only be viewed on site and for academic purposes.
- The Studio is not a licensed theatre. Members of the public may attend performances, as in other such venues, on the basis of entry by donation. Similarly, alcohol and food may be offered to guests, but not sold.
- The driveway outside the Studio may be used for dropping off and removing equipment, but not for general parking. (You are likely to be booked if you park there and the fine is over $100.00.)*
- Bump-in and bump-out must be arranged during office hours on weekdays; the Technical Director and other departmental staff are not to be contacted on weekends.
- Access to the Studio during the period of residency is 24 hours, unless otherwise notified.
- The Studio may not be sublet to any other user, under any conditions.
- A rehearsal schedule and full contact list of all individuals who will be accessing the Studio must be given to the Technical Director at least one week before the beginning of the residency.
- Every person entering the Studio must record their name in the book provided.
- If performances/showings are given in the Studio, it is appropriate to invite members of staff of the Department to attend.
- The Studio is separately keyed and security-alarmed, so that users may work at any time of the day or night during the residency. Up to two people (maximum) in the company must be nominated in advance as the individual/s responsible for swipe card access, security code, locking up the Studio and switching off equipment. The nominated person/s must make an appointment to see the Technical Director in the week before the residency to be oriented to the security system.
The card is collected from the Services Building, Security Service, Keys & Access Cards, 2nd Floor, Cnr Codrington & Abercrombie Streets, Darlington Campus.
- Access cards are not transferrable; the cardholder must be present in the Studio whenever it is in use.
- The Studio must be locked and alarmed every time the user/s leave the Studio.
- General safety precautions apply: if the fire alarm sounds, the user/s must leave the building and assemble on the forecourt of the Faculty of Education building.
- Outside users who are not on the University salary payroll are not covered by the University’s insurance (including workers’ compensation and public liability). Users must make their own insurance arrangements.
- All set structures and rigging must be approved by the Technical Director prior to installation.
Technical equipment & crew
- The Studio is made available to outside users on the understanding that they provide whatever technical crew they require, unless otherwise arranged. The Department’s limited staff is for the most part occupied with Department projects and can usually offer only advice to users. In particular cases it may be possible to assist with aspects of production.
- The equipment available in the Studio will be at the Technical Director’s discretion and should be discussed with him in advance. Do not use and/or remove equipment belonging to the Department of Theatre and Performance Studies or its affiliated organisations without prior permission.
- The workshop adjoining the Studio is not available to users without the prior permission of the Technical Director.
- Users are responsible for costs of repair or replacement of any equipment damaged or removed from the Studio during the period of residency.
- Telephone, fax, photocopying and other administrative services are only available from the Department on a user-pays basis and with prior permission.
- Coffee-making facilities and a microwave are available, but users must provide their own coffee, cups, cutlery and other supplies. The Studio, foyer, and coffee-making facilities are to be left clean and tidy. Food must not be left out (use the fridge) and dishes must be cleaned (not merely rinsed) at the end of each day. The staff kitchen of the Department is not available for Rex Studio users without prior permission.
- Users must not fix anything to the walls and floor of the Studio without prior permission. The use of the Rex Studio for the construction and painting of set and props is not allowed. If floor tape is used to mark up the floor, it must be removed at the end of the residency. Similarly, anything stuck on walls must be removed. Note: no blu-tack is to be used as it stains the walls. (Cost of removal will be $80 per hour plus materials.)
- On the last day of use of the Studio, users must remove all equipment, props, clothes, materials, rubbish etc., sweep and mop the floors, and completely empty and wipe out the fridge. (Cost of cleaning, if required, is $130 minimum call out charge.)
- Users may be charged for breakages and for consumable items.
- Users must provide the Department with a short report (one page) on what was intended and what was achieved during the residency in the Studio. If a video recording is made of a showing or performance, a copy of the tape is to be lodged with the report. An additional request may be made for the Department to video and photograph projects in the Rex for use in teaching, research and publication.
- Acquittal reports should be received by the Department within four weeks of the end of the residency. Users with outstanding acquittals will not be eligible for future use of the Studio.
- Studio artists-in-residence must identify the support of the Department in advertising and printed materials by including the University of Sydney logo in line with other supporters. Artists must also include the sentence, ‘This project was supported through a residency at the Department of Theatre and Performance Studies, The University of Sydney’ in program acknowledgements.
* There is some off-street parking in the areas around the University, although in many of these areas 1 or 2 hour limits are imposed. Parking on the University campus costs $24.00 per day. Heavy penalties are imposed for non-compliance.