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Special arrangements for examination and assessment

Introduction

In some situations a student may be unable to attempt or require additional time to attempt an assessment task. Requests for arrangements other than those specified in unit of study outlines will only be considered in three circumstances

  • Cultural, religious, national defence, legal or sporting commitments (Special Arrangements)
  • Illness or misadventure (Special Consideration)
  • Ongoing illness or disability (Personal Learning Plan) (Disability Services ).

University policy

More information on special arrangements for assessments can be found by searching for 'assessment policy' in the University Policy Register.

Special arrangements may be made available to any student enrolled at the University of Sydney who is unable to meet assessment requirements or attend examinations because of one or more of the following situations:

  • essential religious commitments or essential beliefs (including cultural and ceremonial commitments);
  • Compulsory legal absence (e.g. jury duty, court summons, etc);
  • sporting or cultural commitments, including political/union commitments, where the student is representing the University, state or nation;
  • birth or adoption of a child, and
  • Australian defence force or emergency service commitments (including Army Reserve).

Personal commitments, such as travel, family matters or work commitments are not covered by this policy.

Business School policy

In addition to those situations outlined under the University policy, special arrangements may be made available to any student enrolled in the Business School who is unable to attend a mid semester examination as a result of a clash with another class.

The deadlines for applications for Special Arrangements applications are as follows:

For assessment tasks during semester:

  • At the start of semester (by the end of week two) for essential religious commitments or beliefs that prevent the completion of scheduled assessment tasks.
  • As soon as commitments are planned, and no later than five working days in advance of the assessment task for legal, sporting, cultural, birth, adoption and defence force commitments.

For mid semester exams:

  • No later than two weeks prior to the scheduled date of the mid semester examination.

For final exams:

  • Within two weeks of the publication of the official examination timetable.

Supporting documentation / PPC must be handed into the SIO within 14 days of the application first being submitted to the SIO.

Steps to follow

  1. The student completes a special arrangements form including attaching supporting documentation. Such documentation may include, but is not restricted to:
    • in the case of religious beliefs or commitments, a supporting letter from the student's mullah, pastor, rabbi or equivalent religious or Aboriginal and Torres Strait Islander Australians' leader;
    • in the case of a compulsory absence, a copy of the summons, subpoena, court order or notice of selection for jury duty;
    • in the case of sporting, cultural or political/union commitments, supporting documentation from the organising sporting, cultural or political/union body;
    • in the case of parental or adoption commitments, a certificate from a medical practitioner (including a midwife) stating the expected date of birth or documentation from the relevant adoption agency concerning the expected date of placement;
    • in the case of defence force or emergency services commitments, supporting documentation from the student's brigade or unit; and
    • in the case of a clash between a class and a mid semester exam, the student should present their official timetable showing the class time and the UOS outline or notice of mid semester exam / test showing the time of the test or exam.
  2. Copies of the application and supporting documentation are forwarded to the Business School's Special Consideration and Special Arrangements Committee, which consists of at least two academic members of staff
  3. The Panel assess the evidence provided in the application and decides if special arrangements are to be granted. The student will be advised of the Panel's decision by email within ten working days of submission of a complete application.
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