MEAFA Charter

The MEAFA Charter has been reviewed by the Office of General Counsel of The University of Sydney and has been approved by the Associate Dean for Research of The University of Sydney Business School. Sensitive parts of the MEAFA Charter are redacted from public view and only Active Members of the Group are entitled to a copy of the complete Charter.

Version 1.0 as at 9 March 2015

Table of Contents

  1. Preamble
  2. Scope
  3. Membership
  4. Governance
  5. Elections
  6. Meetings
  7. Activities
  8. Financing
  9. Charter amendments
  10. Recognition

Preamble

Name

  1. The full name of the research group is Methodological and Empirical Advances in Financial Analysis.
  2. The acronym ‘MEAFA’ (all uppercase letters with no periods) is also an official name for the Group.

Website

  1. MEAFA’s official website is hosted as part of The University of Sydney Business School domain: http://sydney.edu.au/business/research/meafa.
  2. A copy of the Charter is available on this website: http://sydney.edu.au/business/research/meafa/charter.

Contact details

  1. MEAFA Research Group
    Building H69
    The University of Sydney Business School
    The University of Sydney
    NSW 2006
    Australia
    Tel: +61 2 9036 7815
    Fax: +61 2 9351 6638
    Email: business.meafa@sydney.edu.au

Terminology

  1. ‘The Group’ means the MEAFA research group and all of its Members.
  2. ‘Written’ or ‘in writing’ means communication either by internal mail, external mail, fax or email.
  3. ‘Meeting’ or ‘Meetings’ means the Annual General Meeting and/or Extraordinary Meetings.
  4. ‘Convenor’ or ‘Convenors’ means a Member or Members of the Executive.

Scope

Organisational status

  1. MEAFA is a cross-disciplinary research group that resides within The University of Sydney Business School.
  2. The Group abides by all overarching requirements of The University of Sydney.
  3. The Group complies with the strategic aims of The University of Sydney Business School, and abides by the relevant policies that regulate the conduct of research groups.

Mission

  1. The primary mission of the Group is to promote advanced methodological and analytical work with empirical applications in the broad area of financial analysis, by bridging expertise across relevant Disciplines and Schools within The University of Sydney.
  2. The secondary mission of the Group is to design and deliver state-of-the-art training in quantitative methods and data analysis to higher degree research students, academics, industry practitioners and government agencies.

Strategic aims

The following strategic aims are designed to achieve MEAFA’s mission:

  1. To develop a dynamic research infrastructure that encourages a collaborative scholarly environment across relevant Disciplines and Schools within The University of Sydney with an interest in the broad area of financial analysis.
  2. To implement a programme of joint research in Methodological and Empirical Advances in Financial Analysis relevant to stakeholders, policy makers and market regulators, in Australia and beyond.
  3. To communicate joint research outcomes through seminars and workshops.
  4. To provide a cross-disciplinary platform that would assist MEAFA Members to achieve high publishable standard in top quality academic journals.
  5. To facilitate research interaction between senior Members of staff and early career researchers across the participating Disciplines and Schools.
  6. To provide cross-disciplinary supervision to PhD students, some of whom are awarded the MEAFA PhD top-up scholarship.
  7. To design and provide advanced quantitative research training to the Business School research students (PhD, MPhil and Honours), as part of the Business School’s training programmes (as part of the units of study 4000 and 7000).
  8. To design and provide advanced quantitative training to academia, industry and government, as part of the MEAFA Professional Development Workshops platform.
  9. To facilitate the exchange of relevant research with leading international institutions and research networks.
  10. To assist in the exposure to, and engagement with, relevant industry, policy makers and regulators.
  11. To attract funding for the further development of the Group.
  12. To establish the University of Sydney as an institution of excellence in advanced theoretical, methodological and empirical financial analysis.

Success criteria

The degree of success in achieving the strategic aims is evaluated against the following criteria:

  1. Number and quality of cross-disciplinary projects that have arisen as a result of collaboration within MEAFA.
  2. Number and quality of research outcomes that have arisen as a result of the cross-disciplinary collaboration within MEAFA.
  3. Establishment of mentoring relationships within MEAFA between senior Members of staff and early career researchers.
  4. Establishment of cross-disciplinary supervision of MEAFA PhD and MPhil students.
  5. Delivery of advanced quantitative research training to the Business School PhD and Honours programmes.
  6. Delivery of advanced quantitative executive training to industry and government.
  7. Establishment of national and international links with other significant research networks and institutions.
  8. Engagement with industry and government.
  9. Generation of own funding through fee-based research training workshop.
  10. Award of research grants and other funding for the further development of the Group.

Exclusions

  1. It is not in MEAFA’s scope to be involved in the development or delivery of first, second or third year undergraduate coursework (units of study classes 1000, 2000, 3000), or postgraduate coursework (units of study classes 5000, 6000).
  2. [redacted]

Membership

There are three classes of Membership: Active, Ordinary and Associate. A list of al Members is found at http://sydney.edu.au/business/research/meafa/members.

Active Membership

  1. All Academics & Professionals of The University of Sydney are eligible for Active Membership.
  2. Active Membership is awarded to eligible Ordinary Members who actively engage with and contribute to the development of the Group on an annual basis, and abide by the Charter.
  3. Active Membership can be awarded at any Meeting by majority vote.
  4. Active engagement and contribution is defined as the organisation of and/or contribution to the annual Core Activities and approved Special Events.
  5. MEAFA PhD students are automatically classified as Active Members during the term of their candidature.
  6. Members of the Steering Committee are the only Associate Members who are awarded Active Membership during their term.
  7. Active Membership is reviewed at the Annual General Meeting by majority vote.
  8. Active Membership is reclassified as Ordinary Membership by majority vote at a Meeting if the Member is deemed to be no longer actively engaged with the Group.

Ordinary Membership

  1. All Academics & Professionals of The University of Sydney are eligible for Ordinary Membership of the Group.
  2. Ordinary Members must be deemed relevant to MEAFA’s scope and show willingness to support MEAFA’s strategic aims and abide by the Charter.
  3. Ordinary Membership is awarded to individuals by the Convenors at any time upon the confirmation of their employment by the University of Sydney and their relevance to the Group.
  4. Ordinary Membership is reviewed at the Annual General Meeting by majority vote.

Associate Membership

  1. Academics and Professionals who are not employed by The University of Sydney, national or international, are eligible for Associate Membership.
  2. Associate Members must show willingness to support MEAFA’s strategic aims and abide by the Charter.
  3. Associate Membership is awarded to individuals by the Convenors at any time.
  4. Associate Membership is reviewed at the Annual General Meeting by majority vote.

Subscription fees

  1. There are no subscription fees for Active Membership, Ordinary Membership or Associate Membership.

Termination of Membership

Any class of Membership may be terminated in any of the following ways:

  1. By resignation of the Member at any time.
  2. By revocation when the Member is deemed to be no longer willing to support MEAFA’s strategic aims. Revocation requires majority vote at a Meeting.
  3. By expulsion for violation of the Charter or due to unprofessional conduct against Members of the Group. Any Active Member can present to the Convenors a written case for expulsion. The Convenors must provide reasonable opportunity to the accused Member to appeal in writing. Expulsion requires majority vote at a Meeting.

Governance

The Group will be governed by Executive Convenors, an Advisory Board and a Steering Committee.

Executive Convenors

  1. The positions of Convenors are awarded at the Annual General Meeting by majority vote.
  2. The Executive is formed by a minimum of two and a maximum of three Convenors from the founding disciplines. One Convenor must be from the Accounting Discipline. All possible combinations are:
    • Two Convenors from Accounting and Business Analytics.
    • Two Convenors from Accounting and Finance.
    • Three Convenors from Accounting, Business Analytics and Finance.
  3. Convenors have equal voting power. Therefore, executive action requires unanimity under an Executive of two Convenors or two thirds of votes under an Executive of three Convenors.
  4. Convenors have the authority in determining outcomes in the intervening periods between Meetings, including the authority to resolve ambiguities or omissions that may arise in the interpretation of the Charter.
  5. Executive decisions will be posted online at the dedicated Charter webpage in the MEAFA website, unless deemed sensitive information in which case it will be distributed via email to only Active members.
  6. [redacted]

General Convenor

  1. The Executive Convenors vote to appoint one General Convenor.
  2. The General Convenor has responsibility for :
    1. Planning the Group’s activities in accordance to the Charter and the minutes of Meetings.
    2. Obtaining majority vote from the remaining Convenors prior carrying out executive actions, including the allocation of budget.
    3. Consulting and liaising with Active Members, the Members of the Advisory board and the Members of the Steering Committee.
    4. Managing urgent business.
    5. Ensuring an adequate handover, including any documents and materials, to the following General Convenor.
  3. The General Convenor may hand over the role to another Executive Convenor at any time during the term.

Advisory Board

  1. There is a minimum of one Member for the Advisory Board.
  2. In the absence of eligible candidates the Advisory Board is dissolved.
  3. There are a maximum of four Members for the Advisory Board.
  4. An Advisory Board with multiple Members must observe a reasonable balance between the contributing Disciplines and Schools.
  5. The Advisory Board has responsibility for:
    1. providing guidance to the Convenors in managing the Group and upholding the Charter;
    2. providing direction in achieving its strategic aims;
    3. providing advice in positioning the Group in the Business School, The University of Sydney, and the broader community;
    4. identifying and advice on exposure to risk and risk management;
    5. resolving disagreements between Convenors.
  6. Advisory Board Members can only be dismissed from their roles by majority vote in an Annual General Meeting.

Steering Committee

  1. There is a minimum of one Member for the Steering Committee.
  2. In the absence of eligible candidates the Steering Committee is dissolved.
  3. [redacted]
  4. Steering Committee Members have the duty to challenge the Convenors and the Advisory Board on issues of:
    1. national and international positioning;
    2. relevance, coverage and competitiveness;
    3. performance in meeting the Group’s strategic aims.
  5. Steering Committee Members can only be dismissed from their roles by majority vote in an Annual General Meeting.

Treasurer

  1. A Treasurer will be appointed by the Business School’s Financial Services.
  2. The role of the Treasurer is of administrative nature and has no executive powers over budget allocation. Executive power of budget allocation rests with the Convenors in accordance with applicable University policies and procedures and by reference to the Charter and the minutes of Meetings of the Group.
  3. The Treasurer has the duty to:
    1. Maintain the Group’s finances in accordance with the Charter, the minutes of the Meetings and the policies of the Business School.
    2. Present to the Annual General Meeting of the Group a report detailing the financial activity and status of the Group.
    3. Ensure an adequate handover, including any documents and materials, to the following Treasurer.
    4. The audit of MEAFA finances is performed by the Business School Financial Services, as part of normal internal processes.

General administration

  1. The Group will receive general administrative assistance from the contributing Disciplines and Schools that directly benefit from the MEAFA Core Activities and Special Events. This administrative assistance would include:
    1. [redacted]
    2. [redacted]
    3. [redacted]
  2. Other administration related to the specific operation of the Group would be performed by the Convenors, including:
    1. Keeping the minutes of the MEAFA Meetings.
    2. Handing over of all records and documents to the ensuing Convenors.
    3. Updating the MEAFA website in consultation with the Business School Webservices.
    4. Keeping Members updated with latest developments.

Elections

Eligibility

  1. Only Active Members currently employed by The University of Sydney are eligible candidates for the position of Convenor.
  2. Only a Convenor who is employed by The University of Sydney Business School is an eligible candidate for the position of General Convenor.
  3. Only Active Members who hold a Professorial position, an Emeritus position or an Honorary position in the University of Sydney are eligible candidates for the position of Advisory Board Member.
  4. The Associate Dean for Research of the University of Sydney Business School is an eligible candidate for the position of Advisory Board Member.
  5. Only Associate Members who are not employed and do not have any contractual agreement with The University of Sydney are eligible candidates for the position of Steering Committee Member.
  6. Only employees of the University of Sydney Business School Financial Services unit are eligible candidates for the position of Treasurer.

Nomination and election

  1. Only Active Members can nominate candidates for the positions of Convenors, Advisory Board Member and Steering Committee Member.
  2. Only Convenors can nominate the candidate for the position of the General Convenor.
  3. Each Active Member can nominate up to two candidates for each position of Convenors, Advisory Board Members and Steering Committee Members.
  4. All Convenors, Advisory Board Members and Steering Committee Members are elected at the Annual General Meeting by majority vote.
  5. The Treasurer is nominated and appointed by the senior financial officer from the Financial Services unit of the Business School at any time and following consultation with the Convenors.

Term

  1. The term of the Executive Convenors, Advisory Board Members and Steering Committee Members commences immediately following the close of the Annual General Meeting and concludes at the close of the Annual General Meeting in the following year.
  2. Before the term of office has expired, when one Convenor resigns under the Executive of two Convenors, or when two Convenors resign under the Executive of three Convenors, then an Extraordinary Meeting is automatically called within fourteen (14) days of the date of the latest resignation.
  3. Before the term of office has expired, when one Convenor resigns under the Executive of three Convenors, the Group continues to operate with the remaining governance structure until the elections of the following Annual General Meeting unless an Active Member calls for an Extraordinary Meeting.
  4. When one or more Members of the Advisory Board or the Steering Committee resign, the Group continues to operate with the remaining governance structure until the elections of the following Annual General Meeting.
  5. There is no limit to the number of terms of the position of Executive Convenor, Advisory Board Member or Steering Committee Member.

Voting

  1. Majority at all Meetings is defined as two-thirds of all votes that are present plus votes that have been submitted via written proxy.
  2. Voting rights and majority vote is defined in the same way for elections and for any other matter that requires vote in a Meeting.
  3. Active Members hold three (3) votes at all meetings and elections of the Group at which they are present, or via written proxy.
  4. Ordinary Members hold one (1) vote at all meetings and elections of the Group at which they are present, or via written proxy.
  5. Steering Committee Members are the only Associate Members who are eligible to vote and hold two (2) votes each.
  6. Other Associate Members are not eligible for vote.

Proxy

  1. Voting Members may authorise a Convenor or another Active Member to serve as proxy. No other person can serve as proxy.
  2. The proxy appointment of another person must be received at least one day before the Meeting and must be done in writing, via external mail, internal mail, fax or email,
  3. Oral appointment of proxy is not recognised.
  4. A proxy appointment can only be revoked in writing by its representative, and the revocation must be received at least one day before the Meeting.
  5. An eligible proxy person may hold and exercise multiple proxies.
  6. The proxy authorisation or revocation is effective upon receipt by the Chair of the Meeting.

Meetings

Types

  1. A Meeting is defined as either an Annual General Meeting or an Extraordinary Meeting.
  2. For all Meetings, the same rules apply for nomination, election and voting.
  3. No other types of Meetings are officially recognised for the representation of the Group.

Annual General Meeting

  1. The Group will hold an Annual General Meeting every year at some date in the months between December and February.
  2. The time between two Annual General Meetings must not exceed 15 months.
  3. The Annual General Meeting will be convened for the following purposes:
    1. To receive a financial report and statement of accounts for the preceding financial period from the Treasurer.
    2. To plan the activities for the ensuing term.
    3. To award and revise all classes of Membership.
    4. To elect the Executive Convenors, and Members of the Advisory Board and Steering Committee for the ensuing term.
    5. To discuss any other business that has been put forward by the Active Members.
  4. The Convenors must provide at least fourteen (14) days notice of the time and place of the Annual General Meeting via email to all Active and Ordinary Members.
  5. The agenda for the Annual General Meeting includes the following items:
    1. Apologies and leaves of absence.
    2. Confirmation of minutes of the previous meeting.
    3. Business arising from the minutes.
    4. Correspondence.
    5. Motions on notice.
    6. Annual reports.
    7. Financing.
    8. Award and revision of Membership.
    9. Activities.
    10. Election of Convenors, Advisory Board and Steering Committee.
    11. General business.

Extraordinary Meetings

  1. Only Active Members can call on a Extraordinary Meeting provided that:
    1. Written justification for the Extraordinary Meeting is forwarded to the Convenors at least twenty-one days (28) prior the proposed date.
    2. The reasons for holding the Extraordinary Meeting are upheld by the Convenors.
    3. If the reasons involve questioning practices of a Convenor then the Advisory Board will confirm the grounds for holding the Extraordinary Meeting.
    4. The Convenors have provided notice of fourteen (14) days for the proposed Extraordinary Meeting to all Active Members and Ordinary Members via email.
  2. The agenda for an Extraordinary Meeting includes the following items:
    1. Apologies and leaves of absence.
    2. Confirmation of minutes of the previous meeting.
    3. Business arising from the minutes.
    4. Correspondence.
    5. Motions on notice.

Attendance

  1. Any Active Member, Ordinary Member or Associate Member can attend the Meetings.
  2. All Convenors are required to physically attend all Extraordinary Meetings and Annual General Meetings, unless on approved leave by the University of Sydney.
  3. Any Convenor who does not attend a Meeting without approved leave (annual, sick, SSP etc) from the University of Sydney is automatically dismissed from the role of Convenor.
  4. Attendance of Members of the Advisory Board is mandatory at all Annual General Meetings, either physically or through teleconference or via written proxy.
  5. Attendance of Members of the Advisory Board is not mandatory at an Extraordinary Meeting.
  6. Attendance of Members of the Steering Committee is not mandatory at any Meeting.
  7. Attendance of other Active Members or Ordinary Members is not mandatory at any Meeting.

Chair and quorum

  1. Meetings are chaired by one of the Convenors.
  2. No other person can chair the Annual General Meeting, and in the absence of all Convenors the meeting is dissolved.
  3. Quorum at the Meetings is defined as the lesser of:
    1. one-third of all eligible votes;
    2. fifteen (15) eligible votes.
  4. The Meeting is dissolved if a quorum is not reached within 30 minutes after the designated time.

Conduct

  1. Meetings are conducted under standard parliamentary procedure.
  2. The Chair of the Meeting conducts the meeting and determines the course of debate, including:
    1. determining quorum, dissolving or commencing the meeting according to the Charter;
    2. upholding the scheduled agenda;
    3. determining the subject that is to be debated;
    4. determining who is to speak and for how long;
    5. concluding the meeting.

Conflict resolution

  1. When an issue arises that cannot be resolved within a Meeting but majority vote determines that it can be resolved within the Group, then a Working Party of minimum three (3) Active Members will be assigned to research and report to the Convenors and the Advisory Group within reasonable amount of time on possible courses of action.
  2. When an issue arises that cannot be resolved within a Meeting and majority vote determines that it cannot be resolved within the Group, then the matter will be immediately referred to the Business School Research Unit and the Associate Dean for Research for consultation.

Activities

Types

  1. There are two types of activities of the Group:
    1. Core Activities are activities that recur or are expected to recur on an annual basis.
    2. Special Events are activities that are not classified as Core.
  2. Core Activities have priority in budgeting and resourcing over Special Events.
  3. A newly proposed activity or a Special Event can be classified as Core Activity provided that:
    1. The proposed activity does not contravene the Charter or the University of Sydney policies or Business School policies.
    2. The proposed activity does not compete in content or scope with an existing Core Activity.
    3. The proposed activity does not compete with resources that are required to continue servicing existing Core Activities.
    4. The dates of the proposed activity do not clash with the dates of existing Core Activities.
    5. An activity can only be classified as Core by majority vote in a Meeting.

MEAFA Research Workshop

  1. The MEAFA Research Workshop is an annual Core Activity of the Group.
  2. The MEAFA Research Workshop takes place during January or February prior the start of the first teaching semester of The University of Sydney.
  3. The MEAFA Research Workshop is a free full-subsidised event and it is open to all faculty, research students, and practitioners.
  4. [redacted]
  5. [redacted]
  6. Any Active Member, Ordinary Member or Associate Member may nominate a paper to be presented at the MEAFA Research Workshop.
  7. The Convenors have the authority to decide on the final line-up of papers, the order in which they are presented and the assignment of appropriate discussants.
  8. The MEAFA Research Workshop is chaired or co-chaired by one or more of the Convenors or Members of the Advisory Board or the Members of the Steering Committee.
  9. The Convenors may nominate another Active Member to take their place as chair or co-chair. The nomination must be in writing.
  10. The organisation of the MEAFA Research Workshop or the presentation of a paper or the presentation of a commentary fulfils the eligibility criteria for Active Membership for that year.

Professional Development Workshops

  1. The Professional Development Workshops is a Core Activity of the Group.
  2. [redacted]
  3. The Professional Development Workshops are applied hands-on lab-based research training workshops with an advanced quantitative focus.
  4. [redacted]
  5. The Convenors have the authority to organise the content and presenters for the Professional Development Workshops, including the invitation of international experts.
  6. [redacted]
  7. [redacted]
  8. [redacted]
  9. The organisation of a Professional Development Workshop or preparation of training material or presentation in the workshops fulfils the eligibility criteria for Active Membership for that year.

Business School PhD training

  1. MEAFA is committed to providing advanced quantitative research training to Business School PhD students through BUSS7000 units, as part of the Business School training programme.
  2. BUSS7000 units are classified as Core Activity.
  3. [redacted]
  4. [redacted]
  5. Other forms of PhD training are classified as Special Events.
  6. The organisation of the Business School PhD training through MEAFA or the preparation of training material or the presentation of a training course fulfils the eligibility criteria for Active Membership for that year.

Business School Honours training

  1. MEAFA is committed to providing advanced quantitative research training to Business School Honours students through BUSS4000 units.
  2. BUSS4000 units are classified as Core Activity.
  3. [redacted]
  4. [redacted]
  5. Other forms of Honours training are classified as Special Events.
  6. The organisation of the Business School Honours training through MEAFA or the preparation of training material or the presentation of a training course fulfils the eligibility criteria for Active Membership for that year.

Supervision of MEAFA PhD students

  1. A MEAFA PhD student is a holder of a MEAFA top-up research scholarship who receives supervision from two or more MEAFA Members from two or more participating disciplines.
  2. A detailed description of the scholarship is documented in the ‘MEAFA Top-Up PhD Research Scholarships’ agreement with The University of Sydney and the Business School Research Unit, also documented online at http://sydney.edu.au/business/research/meafa/phd.
  3. Only Active Members who amongst themselves have generated the required funds of the MEAFA top-scholarship in full are eligible to act as supervisors for MEAFA PhD students. Examples include:
    1. One Active Member from one discipline generates 65% of the required funds and another Active Member from another discipline generates 35% of the required funds. The two Active Members may act together as supervisors for a MEAFA PhD student.
    2. One Active Member from one discipline generates 100% of the required funds and another Active Member from another discipline generates 0% of the required funds. The two Active Members may act together as supervisors for a MEAFA PhD student.
    3. One Active Member from one discipline generates 65% of the required funds and another Active Member from another discipline generates 15% of the required funds. The two Active Members are not eligible to act together as supervisors for a MEAFA PhD student until the quota of 100% is reached.
    4. One Active Member from one discipline generates 65% of the required funds and another Active Member from the same discipline generates 35% of the required funds. The two Active Members are not eligible to act together as supervisors for a MEAFA PhD student because they reside in the same discipline.
  4. [redacted]
  5. [redacted]
  6. The cross-disciplinary supervision of MEAFA PhD students fulfils the eligibility criteria for Active Membership for during the term of the candidature.

Special Events

  1. Any Active Member or Ordinary Member may propose to hold a Special Event under the auspices of MEAFA, provided that:
    1. The proposed Special Event does not contravene the Charter or The University of Sydney policies or the Business School policies.
    2. The proposed Special Event does not compete in content with a MEAFA Core Activity or another already scheduled Special Event.
    3. The proposed Special Event does not compete with resources that are required to service existing Core Activities or another already scheduled Special Event.
    4. The dates of the proposed Special Event do not clash with the dates of a MEAFA Core Activity or another already scheduled Special Event.
    5. A written case is forwarded to the Convenors at least fourteen days (14) prior the proposed date.
    6. Written approval is provided by the Convenors following the confirmation of the above and that the proposed Special Event is relevant to the Group.

Financing

Sources

  1. A Recurring Source of income to the Group is defined as income that recurs or is expected to recur on an annual basis, and includes:
    1. [redacted]
    2. [redacted]
  2. A Non-Recurring Source of income to the Group is defined as income that is not classified as Recurring Source, and may include:
    1. Other grants.
    2. Industry contributions.
    3. [redacted]
    4. Endowments.
    5. Other sources.
  3. Non-Recurring Sources of income must be approved in writing by the Convenors.
  4. Members who generate funding through Recurring Sources or Non- Recurring Sources that are used to fund Core Activities or Special Events fulfil the eligibility criteria for Active Membership for that year.

Uses of Financing

  1. [redacted]
  2. [redacted]
  3. Funding that arises from other sources must be directed towards meeting the objectives outlined in the agreement or application that gave rise to that funding.
  4. The Convenors may direct any surpluses from a Recurring Source or non-Recurring source towards funding other Core Activities or Special Events, but only after they receive written permission by the person or persons who have generated these funds in the first place.

Signing authority

  1. [redacted]
  2. All finances and property allocated to the Group will be vested in the University of Sydney and dealt with in accordance with applicable University policies and procedures under recommendation by the Convenors by reference to the Charter and the minutes of Meetings of the Group.
  3. No other person, other than the Convenors, has authority over the Group’s finances or allocation of budget, and in accord to the Charter.

Reporting

  1. The Business School Financial Services provide Finance Summary reports to the Convenors on a monthly basis, in accord to Business School standard policies for the management of Responsibility Centres.
  2. The Treasurer is responsible for providing annual reports to the Convenors at the Annual General Meeting.
  3. The Convenors have the duty to keep a record of all written correspondence that documents the acquisition and use of financing, and forward all relevant documentation to the Treasurer.

Charter amendments

Process

  1. Any amendments to parts of the Charter require:
    1. Written notice of proposed changes provided to the Convenors at least twenty-one (21) days before the proposed date of the Meeting.
    2. Written notice by the Convenors to all Active and Ordinary Members at least seven (7) days before the proposed date of the Meeting.
    3. The proposed changes do not contravene The University of Sydney policies.
  2. Amendments to the Charter are approved by majority vote at a Meeting.

Ratification

  1. A copy of the amended Charter, and minutes of the meeting at which the amendments were made, must be presented by the Convenors to The University of Sydney Business School Research Unit within twenty-one (21) days upon the conclusion of the Meeting.
  2. Charter amendments do not become effective until approved and ratified by the Associate Dean of Research of The University of Sydney Business School.
  3. Charter amendments are posted online at the dedicated webpage.

Dissolution

  1. Dissolution of the Group constitutes a radical amendment to the Charter and can only be ratified at a Meeting.
  2. Upon Dissolution of the Group all property and finances allocated to the Group will become available for the general purposes of the University of Sydney Business School.

Recognition

Signatures

  1. This Charter was adopted on the 9th day of March, 2015.
  2. Signatures of Executive Convenors at the date of adoption:

    Convenor from the Discipline of Accounting.
    Full name: Demetris Christodoulou

    Convenor from the Discipline of Business Analytics.
    Full name: Richard Gerlach

    Convenor from the Discipline of Finance
    Full name: David Johnstone

  3. Signature of the Associate Dean for Research, The University of Sydney Business School:

    Full name: Leanne Cutcher