Under Parts VA and VB of the Copyright Act and the agreements with the relevant collecting societies, the University can copy and communicate limited amounts of copyright material for educational purposes without prior permission of the copyright owners in return for royalty payments to copyright owners.
- Part VA and the Screenrights Agreement covers off-air recording and use of TV and radio broadcasts including podcasts.
- Part VB and the Agreement with the Copyright Agency Limited (CAL) covers copying and communication of text and literary works as well as images, diagrams and artworks
- the Copyright Act does not include provisions for the educational use of recorded music but the University has signed a voluntary agreement, known as the Music Licence with the main music societies in Australia. This permits the copying, streaming and performance of a large range of sound recordings and musical works.
About the Upcoming Copyright Monitoring Survey
From 15 July through to 6 October 2013 (12 weeks), the University is required to participate in a copyright monitoring survey. The survey is mandatory; it is a legal obligation under Part VB of the Copyright Act. The Part VB licence covers the reproduction and communication of textual material such as book chapters, journal articles, sheet music, plays and scripts etc, and images. Material can be made available in hardcopy, for example in print course packs or class handouts; and electronically, for example on the LMS, emailed to students , or on a CD, DVD or USB drive etc. for educational purposes. The Part VB licence is administered by the Copyright Agency Limited (CAL). The Part VB licence is essential for teaching and learning, and there are certain obligations, such as participating in the copyright monitoring survey, that the University must meet to be able to use it.
The purpose of the survey is to collect information about which materials are being copied or used so that royalties can be paid to creators for materials that the University uses for teaching. The University pays a substantial annual fee to be able to use the Part VB licence. CAL collects the annual fee and then distributes the fee to creators and copyright owners as royalties.
It is important that the University meet its obligations during the monitoring period. We need to get it right the first time, or face the prospect of doing it again and meeting CAL’s costs in repeating the process. The Copyright Office will work closely with the departments who have been selected for the survey to ensure we all successfully complete the survey.
The survey is being conducted by AMR Interactive (Australian Market Research) on behalf of CAL.
Who’s participating in the survey?
Not all University staff will be participating in the survey. Only selected faculties/departments will be required to participate and a list is available here.
Copyright Survey Coordinators
All areas participating in the survey need to appoint a Copyright Survey Coordinator. The Coordinator acts as a central point of contact and a local expert for the other staff in their area.
CAL, AMR and the University Copyright Services will be running the following training sessions for Copyright Monitoring Coordinators and interested staff on Tuesday 2nd of July in the Seminar room 218, Level 2 Fisher Library:
10 am – 12 pm: Detailed session for the Hardcopy Monitoring Coordinators
12 pm – 1 pm: Overview for senior and interested staff
Meeting to explain Electronic Use Scheme requirements will be held on Monday 1st of July in the Library Board Room, Level 5, Fisher Library. Only Library Course Readings CSC will be attending this session.
What do staff have to do?
During the survey period we will ask all selected teaching and appropriate administrative staff (but not students) to declare whether they have made or communicated any copies of published material for educational purposes. If staff have made or communicated copies then we ask that details of the program(s) be provided.
This will be done on forms provided by AMR. An AMR Field Officer will be available to assist the appointed Coordinators. The Field Officer will make an initial visit late in the week prior to the monitoring to place record forms and signs. They will make return visits at the end of each week for the first four weeks to review progress and collect completed records. Thereafter the Field Officer will make fortnightly visits until the end of the monitoring period to review and collect completed record forms.
If you have questions, or would like more information, please contact us at or x12888.