Guide to listing your accommodation

1.Register as a provider

Once you register with us, you will be able to create, edit and manage your listings online, in your own time.

If you have used our service before, there is no need to re-register – click on the “Forgotten your password?” link and follow the instructions to get your new username and password.

2. Create a new listing

You will be given the option of creating a new share, rental or full board listing. Once your have chosen your accommodation type, you will be asked to fill in details about the address, contact person, and descriptions about the bedrooms, household and preferences. Many of these fields are mandatory as students have the ability to search using these fields, so try to fill in as much information as possible.

Tip: Use the information on the right of the screen for help with tenancy terms, housing definitions, and tips on how to write descriptions in the free text fields. Remember, you want your listing to be unique so be specific in your descriptions, but the language and tone used must adhere to anti-discrimination legislation.

3. Update your previous listing

If you have advertised with Student Accommodation Services before, the details of your previous offers of accommodation should appear when you log in. As listings cannot be deleted, we recommend you edit listings for the same address and update them as they become available. Each address should have a separate listing, that way if you have multiple properties with accommodation available, you can have multiple listings that you can change, edit and deactivate individually without affecting the other advertisements.

Tip: Include information about multiple bedrooms if you have different bedrooms available at different times. This way, you only have to update this information once and you simply check the ‘Yes’ or ‘No’ buttons under “Is this room available?” when the availability of these rooms change, rather than having to update the whole bedroom section again.

4. Save and submit your listing for approval

Once you have made all the changes and are happy with how your listing appears, click on ‘Save Changes’ and the top of your screen should now say ‘Accommodation listing details saved.’ You then need to scroll back down to the bottom of the screen and click on ‘Submit listing for Approval’, your listing will be reviewed by the Accommodation Officer and activated within 24 hours (allow up to 48 hours if submitted over the weekend).

Tip: If updating your listing takes you longer than expected, you can save the changes at any time and come back at a later time to finish editing your listing. Just remember, you need to submit the changes for approval in order for your listing to be published.

5. Be prepared for enquiries

Now your property is listed, students will be contacting you to organise a time to come and view the accommodation you are offering. We recommend you clarify all details about the accommodation with the students as they can see all listings, and may be drawn in by one particular part of your offer, ignoring other details like your tenant preferences. Its also a good idea to ask the students some questions about themselves, and if they are the kind of person you are looking for, arrange a time suitable to both of you to meet and view your accommodation.

Tip: Have questions prepared and be very clear about what you are offering when applicants contact you, this way they know what to expect and you don't waste time meeting applicants that aren’t suitable.

6. Manage your listing

Once your accommodation is taken, you will need to deactivate your listing. However, if you do not fill the accommodation after 4 weeks, it will automatically expire. You will receive a reminder email that your listing is about to expire, so make sure you log in, update your listing and submit the changes for approval again.

Tip: If your accommodation is still available after 4 weeks, you may need to revise the listing to encourage more applicants. To research rental or share prices, browse rental websites like Domain.