Course-specific checks and clearances
If your course requires you to undertake clinical placements in NSW public health facilities, or child-related placements, you will need to complete some additional checks and clearances as part of your enrolment.
The following will guide you through the steps to ensure that all checks are completed before you commence your placement.
- NSW Health clinical placements employment checks and immunisation requirements
- On-campus verification by NSW Health
- Child-related placements (the Working with Children Check)
- Work Health and Safety disclosure
- I have an enquiry
The NSW Health employment checks policy requires all students enrolling in courses that involve clinical placements in NSW Public Health facilities to complete the following.
- National Police Certificate issued by NSW Police. If you are applying for the certificate while residing in another country, it can be issued by the Australian Federal Police. If you are an international student, you will need to have a police check from your home country or a Statutory Declaration for Overseas Students
- Code of Conduct Agreement for students undertaking clinical placements form; first read NSW Health Code of Conduct Agreement
- Compliance Summary Sheet C
- Compliance summary sheet
- Provide evidence of protection against infectious diseases as specified in the Occupational assessment, screening and vaccination against infectious diseases policy by completing a Vaccination Record Card for Health Workers/Students (blank cards will be available at the Student Centre and your faculty throughout the year)
- Form 2 Tuberculosis (TB) assessment tool
- Form 3 Student undertaking/declaration
The NSW Health checks listed above are essential. If you delay in seeking your National Police Certificate, NSW Health may delay or reject your placement, which could affect your ability to progress in your degree.
Sydney Local Health District representatives visit the University to ensure compliance with their employment checks and immunisation policy.
You need to attend your scheduled verification session (see below) so that your documentation can be checked over and verified.
|Degree / faculty||Time||Date (2015)||Location|
|Dentistry||8.4511am||Monday 19 January|| Burkitt Ford Lounge, Edward Ford Building, Camperdown Campus
|Medicine International||11am1pm||Monday 19 January|
|Nursing||13.30pm||Monday 19 January|
|Master of Diagnostic Radiography||13.30pm||Monday 19 January and Tuesday 20 January|
|Medicine - Domestic||8.45am1pm||Tuesday 20 January|
|Nursing||13.30pm||Tuesday 20 January|
Please bring completed documents from the list above as well as your student card or other photo identification to your session.
Your faculty will contact you with your scheduled time and day to attend. There will also be additional sessions scheduled throughout the year. Please talk to your faculty if you have any questions about on-campus verification.
National Police Check Certificate
If you are undertaking clinical placements in NSW public health facilities, you are required to obtain a National Police Check Certificate (NPCC) from NSW Police before your placement commences.
You need to ensure that the name provided to obtain your NPCC matches the name on your student identification card. If your name does not match, you will not be able to commence your clinical placement.
If your name is incorrect in University records, you can update it using the change of personal details form.
If you are an international student, you will need to obtain an NPCC from the Australian Federal Police (independent police checks will not be accepted) as well as a police certificate from your home country or any country in which you have been a citizen or permanent resident of since turning 16 years of age. The certificate needs to be translated into English.
If you are unable to obtain a police certificate from your home country or any country of which you have been a citizen or resident since turning 16, you will need to complete the Statutory Declaration for Overseas Students. Please note this statutory declaration needs to be completed after arrival in NSW.
You can find instructions on how to apply for an Australian NPCC (including additional requirements for international students) and other important information about your responsibilities among the NSW Health Frequently asked questions for students.
NSW Health Code of Conduct Agreement
Before commencing any clinical placement, you need to read the NSW Health Code of Conduct and submit a signed Code of Conduct Agreement. These forms are submitted at the bulk verification days (listed in the table above).
Occupational assessment, screening and vaccination against specified infectious diseases
If you are enrolling in a course that requires you to undertake a clinical placement in NSW Health facilities, the NSW Ministry of Health requires you to provide evidence of compliance with the requirements of the Occupational assessment screening and vaccination against specified infectious diseases policy.
You will need to provide evidence of protection against the infectious disease(s) specified in the policy and comply with the policy’s requirements at your own cost, before attending placement in a NSW Health facility, and submit the required forms and declarations as soon as possible after your enrolment. For more information, please read the important requirements for students in relation to assessment screening vaccination (pdf).
Print the vaccination record card and ask your GP (doctor) to complete it. Alternatively, you may obtain a copy of the vaccination record card from the Student Centre.
The Office of Children’s Guardian has introduced a new process for managing checks of workers in child-related professions. This is the new Working with Children Check.
All workers in child-related professions (including students and volunteers) need to apply for a Working with Children Check. The check involves a National Police Check Certificate and review of findings of misconduct involving children. If the outcome is a clearance, the check can be used for any child-related work (paid or voluntary) in NSW.
According to the new process, students, volunteers and those who are already in paid child-related work do not need to apply for the new check now, but it will be phased in over a five-year period (up to 2018) according to the industry sector.
You will need to complete the New Working with Children Check when it is implemented for your sector and/or when you enter paid employment. If your placement is in an industry that is already phased in, you will be need to apply for a Working with Children Check prior to your placement and provide your Working with Children Check number to the University and the placement provider.
The Child Protection (Working with Children) Regulation 2013, under the Child Protection (Working with Children) Act 2012 stipulates that it is an offence for a disqualified person to apply for, attempt to obtain, undertake or remain in child-related employment. If the University becomes aware that a student is a disqualified person, it cannot refer that student to a child-related placement or allow a placement to continue.
Schedule 2 of the Act lists disqualifying offences that will automatically bar you from working with children. A person convicted of (or awaiting trial for) any of these offences will be barred automatically. If the University becomes aware that a student is a disqualified person, we cannot refer that student to a child-related placement or allow a placement to continue.
You will need to inform the University if your health is impaired to such a degree that there may be a risk of harm to your own health or a risk of harm to the public if you undertake a clinical experience placement.
Information you provide to the University is confidential. However, if the information you provide to us is considered to give rise to work health and safety implications relating to your clinical placement, we may need to seek further information from you regarding your fitness to attend that placement. We may also need to ask you for notification from your medical practitioner that you are fit to meet the requirements of your placement.
National law requires the University to notify the Australian Health Practitioner Regulation Agency (AHPRA) of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm.
The University collects information as part of your course-specific requirements to help us exercise our duty of care to students undertaking clinical placements and anyone who may be affected by a student’s activities on placement. We may need to use your information to fulfil our legal obligations to notify the Australian Health Practitioner Regulation Agency (AHPRA) of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm. The Student Centre and/or your faculty will hold your information, and we will not disclose it outside the University without your consent, except where this is required or authorised by law. You have the right to access and correct personal information about you held by the University. For more information, please contact the Student Centre.
If you have any questions or wish to discuss any issues arising from the NSW Health policy or child-related placement requirements, please contact your faculty:
|Arts and Social Sciences||
Ms Anne MacMillan, Manager, Student Services
Telephone: + 61 2 9351 6675
Ms Ai Lin Nio, Learning and Teaching Services Manager
Telephone: +61 2 9351 8323
|Education and Social Work||
Ms Andrea Small, Manager, Social Work Field Education
Telephone: + 61 9351 2652
Mr Alexander Hector, Acting Manager, Professional Experiences
Telephone: +61 2 9351 7047
Ms Suzy Velkou, Social Work Field Education
Telephone: +61 9351 6897
Ms Marcelle Alam, Manager, Work Integrated Learning
Telephone: +61 2 9351 9833
Mr Ken Chow, Manager, Student Services
Telephone: +61 2 9351 5471
|Nursing and Midwifery||
Mr Jock Wheeldon, Clinical Placements Manager
Telephone: +61 2 9351 0518
Ms Holly Burt, Student Administration Manager
Telephone: +61 2 9351 0522
|Nutrition and Dietetics||
Ms Margaret Nicholson, Lecturer/Placement Coordinator
Telephone: + 61 2 9351 6020
Ms Weining (Vinnie) Xue, Student Services Office Clinical Placement
Telephone: +61 2 9351 8957
Ms Belinda Ingram, Administrative Officer
Telephone: +61 2 9351 6180
|Conservatorium of Music||
Mr Cedric Poon, Manager, Student Administration
Telephone: +61 2 9351 1239
Ms Veronica Boulton, Faculty Manager,
Telephone: +61 2 9351 6932