Course-specific checks and clearances
The following information covers NSW Ministry of Health verification requirements, the Working With Children Check, and Work Health and Safety disclosure.
- NSW Health clinical placements employment checks and immunisation requirements
- On-campus bulk verification
- New Working With Children Check (child-related placements)
- Work Health and Safety disclosure
- Contact details for further information
If your course requires you to undertake a clinical placement in a NSW Ministry of Health facility you must meet the requirements of the NSW Ministry of Health employment checks and immunisation policies (PDF).
These requirements are mandatory if you do not meet them, you will not be able to attend a clinical placement and this may affect your ability to progress in your degree.
If you are enrolled in a course that requires a clinical placement in a NSW Ministry of Health facility, you need to bring the following items to the Bulk Verification session.
- Student Placement Clearance Summary Sheet with the ‘Student Details’ section completed.
- Vaccination Record Card for Health Care Workers/Students – completed by your GP or vaccination provider. Take this card and the document Information for your GP or vaccination provider to assist with Immunisation Compliance, with you to your appointment as it contains important information and examples for your GP or vaccination provider. This is required in order to prove you are compliant with the Occupational Assessment Screening and Vaccination against specified infectious diseases policy
- Form 2 – Tuberculosis (TB) assessment tool – completed.
- Form 3 – Student Undertaking/Declaration – completed.
- Code of Conduct Agreement for Students Undertaking Clinical Placements – completed. Before signing you need to read the Code of Conduct Policy
- National Police Certificate:
Domestic Students: you need to provide an original National Police Certificate from the NSW Police Force (third party police certificates will not be accepted). Please apply for your National Police Certificate through their website and bring the original with you on the day. More information is on the NSW Police website.
International students: you need to provide an original National Police Certificate from the Australian Federal Police (independent police checks will not be accepted). Please apply for your National Police Certificate through the AFP's website and bring the original with you on the day
AND: a National Criminal Record Check from your home country or any country in which you have been a citizen or permanent resident of since turning 16 years of age, with a certified translation OR a completed Statutory Declaration. Please note, the Statutory Declaration needs to be completed after arrival in NSW.
You need to ensure that the name provided to obtain your National Police Certificate matches the name on your student identification card. If your name does not match, you will not be able to commence your clinical placement. You can change your personal details by logging in to your Sydney Student portal using your UniKey [go to 'My details' > 'Personal details']. You will need to upload certified supporting documentation to support the change.
Please refer to the NSW Health Criminal Record Check requirements for more information.
To assist you in meeting these verification requirements, watch three short videos on the NSW Ministry of Health website. They cover:
- Introduction to Clinical Placements
- Immunisation Requirements
- Overseas Students
After viewing these videos, if you have any further questions regarding your verification please email
You need to attend in person your scheduled Bulk Verification session at the University of Sydney during which representatives from the NSW Ministry of Health will check your documents and evidence for compliance.
You will have been advised of your scheduled time and day to attend a Bulk Verification session. If you have not been notified of a time and day, this means your session will be held later in the year.
The next scheduled Bulk Verification sessions are as follows:
|Degree / faculty||Time||Date (2015)||Location|
|Dentistry (Doctor of Dental Medicine)||8:45am - 3pm||Friday 30 January||Burkitt Ford Lounge, Edward Ford Building, Camperdown Campus
|Medicine - International and Domestic students|
|Master of Diagnostic Radiography|
Please bring completed documents from the list above as well as your student card or other photo identification to your session.
Your faculty will advise you if you need to apply for a Working with Children Check prior to your placement.
The Office of Children’s Guardian manages checks of workers, students and volunteers in child-related professions. The new Working With Children Check involves a National Police Certificate and review of findings of misconduct involving children. If your outcome is a clearance, the check can be used for any child-related work (paid or voluntary) in NSW.
Students, volunteers and those who are already in paid child-related work do not need to apply for the new check now; it will be phased in over a five-year period (up to 2018) according to the industry sector.
If you are required to complete a New Working With Children Check, you will need to provide your Working With Children Check number to the University and the placement provider. Please note that students on a professional placement are considered volunteers and are not liable for the application fee.
The Child Protection (Working with Children) Regulation 2013, under the Child Protection (Working with Children) Act 2012 stipulates that it is an offence for a disqualified person to apply for, attempt to obtain, undertake or remain in child-related employment. If the University becomes aware that a student is a disqualified person, it cannot refer that student to a child-related placement or allow a placement to continue. Schedule 2 of the Act lists disqualifying offences that will automatically bar you from working with children. A person convicted of (or awaiting trial for) any of these offences will be barred automatically.
You need to inform the University if your health is impaired to such a degree that there may be a risk of harm to your own health or a risk of harm to the public if you undertake a clinical placement.
Information you provide to the University is confidential. However, if the information you provide to the University is considered to give rise to work health and safety implications relating to your clinical placement, we may need to seek further information from you regarding your fitness to attend that placement. We may also need to ask you for notification from your medical practitioner that you are fit to meet the requirements of your placement.
National law requires the University to notify the Australian Health Practitioner Regulation Agency of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm.
Please note: The University collects information as part of your course-specific requirements to help the University exercise its duty of care to students undertaking clinical placements and anyone who may be affected by a student’s activities on placement. We may need to use your information to fulfil our legal obligations to notify the Australian Health Practitioner Regulation Agency of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm. The Student Centre and/or your faculty will hold your information, and we will not disclose it outside the University without your consent, except where this is required or authorised by law. You have the right to access and correct personal information about you held by the University. For more information, please contact the Student Centre.
If you have any questions or wish to discuss any issues arising from the NSW Health policy or child-related placement requirements, please contact your faculty:
|Dentistry, Health Sciences, Medicine, Nursing, Pharmacy, Science (Nutrition and Dietetics; and Psychology) and Social Work||
Office of Clinical Education Support
|Arts and Social Sciences||
Ms Anne MacMillan, Manager, Student Services
Telephone: + 61 2 9351 6675
Mr Alexander Hector, Acting Manager, Professional Experiences
Telephone: +61 2 9351 7047
|Conservatorium of Music||
Mr Cedric Poon, Manager, Student Administration
Telephone: +61 2 9351 1239
Ms Veronica Boulton, Faculty Manager,
Telephone: +61 2 9351 6932