Course-specific checks and clearances

If your course requires you to undertake clinical placements in NSW public health facilities, or child-related placements, you will need to complete some additional checks and clearances as part of your enrolment.

The following will guide you through the steps to ensure that all checks are completed before you commence your placement.

  1. NSW Health clinical placements – employment checks and immunisation requirements
  2. Child-related placements (the Working with Children Check)
  3. Work Health and Safety disclosure
  4. I have an enquiry

NSW Health clinical placements – employment checks and immunisation requirements

The NSW Health employment checks policy requires all students enrolling in courses that involve clinical placements in NSW Public Health facilities to complete the following.

  1. National Police Certificate issued by NSW Police. If you are applying for the certificate while residing in another country, it can be issued by the Australian Federal Police. If you are an international student, you will need to have a police check from your home country or a Statutory Declaration for Overseas Students
  2. Code of Conduct Agreement for students undertaking clinical placements form; first read NSW Health Code of Conduct Agreement
  3. Compliance Summary Sheet C
  4. Compliance summary sheet
  5. Provide evidence of protection against infectious diseases as specified in the Occupational assessment, screening and vaccination against infectious diseases policy by completing a Vaccination Record Card for Health Workers/Students (blank cards will be available at the Student Centre and your faculty throughout the year)
  6. Form 2 – Tuberculosis (TB) assessment tool
  7. Form 3 – Student undertaking/declaration

The NSW Health checks listed above are essential. If you delay in seeking your National Police Certificate, NSW Health may delay or reject your placement.

On-campus verification by NSW Health

Sydney Local Health District representatives visit the University to ensure compliance with their employment checks and immunisation policy. Students need to be verified as compliant at their scheduled appointment to undertake placements in NSW public health facilities in 2014.

Please contact your faculty to schedule your appointment.

20 and 21 October 2014

8.30am – 3.30pm

Camperdown/Darlington campus - Edward Ford Building

22 October 2013

8.30am – 3.30pm

Cumberland Campus – E Block

All faculties / disciplines All faculties / disciplines

Please bring completed documents from the list above as well as your student card (or other photo ID) to your appointment.

National Police Check Certificate

If you are undertaking clinical placements in NSW public health facilities, you are required to obtain a National Police Check Certificate (NPCC) from NSW Police before your placement commences.

You need to ensure that the name provided to obtain your NPCC matches the name on your student identification card. If your name does not match, you will not be able to commence your clinical placement.

If your name is incorrect in University records, you can update it using the change of personal details form.

If you are an international student, you will need to obtain an NPCC as well as a police certificate from your home country or any country in which you have been a citizen or permanent resident of since turning 16 years of age (the certificate needs to be translated into English).

If you are unable to obtain a police certificate from your home country or any country of which you have been a citizen or resident since turning 16, you will need to complete the Statutory Declaration for Overseas Students. Please note this statutory declaration needs to be completed after arrival in NSW.

You can find instructions on how to apply for an Australian NPCC (including additional requirements for international students) and other important information about your responsibilities among the NSW Health Frequently asked questions for students.

NSW Health Code of Conduct Agreement

Before commencing any clinical placement, you need to read the NSW Health Code of Conduct and submit a signed Code of Conduct Agreement. These forms are submitted at the bulk verification days (listed in the table above).

Occupational assessment, screening and vaccination against specified infectious diseases

If you are enrolling in a course that requires you to undertake a clinical placement in NSW Health facilities, the NSW Ministry of Health requires you to provide evidence of compliance with the requirements of the Occupational assessment screening and vaccination against specified infectious diseases policy.

You will need to provide evidence of protection against the infectious disease(s) specified in the policy and comply with the policy’s requirements at your own cost, before attending placement in a NSW Health facility, and submit the required forms and declarations as soon as possible after your enrolment. For more information, please read the important requirements for students in relation to assessment screening vaccination (pdf).

Print the vaccination record card and ask your GP (doctor) to complete it. Alternatively, you may obtain a copy of the vaccination record card from the Student Centre.


Child-related placements (the Working with Children Check)

In 2014 the University requires all students enrolling in courses that involve child-related placements (other than placements within NSW public health facilities) to submit a completed and signed Working with Children Statutory Declaration to the Student Centre before commencing any placement.

The Child Protection (Working with Children) Regulation 2013, under the Child Protection (Working with Children) Act 2012 stipulates that it is an offence for a disqualified person to apply for, attempt to obtain, undertake or remain in child-related employment. If the University becomes aware that a student is a disqualified person, it cannot refer that student to a child-related placement or allow a placement to continue.

Schedule 2 of the Act lists disqualifying offences that will automatically bar you from working with children. A person convicted of (or awaiting trial for) any of these offences will be barred automatically. If the University becomes aware that a student is a disqualified person, we cannot refer that student to a child-related placement or allow a placement to continue.

In signing the Working with Children Statutory Declaration you are affirming that you understand the information above and that you are not a disqualified person according to the Act.

The new Working with Children Check

The Office of Children’s Guardian has introduced a new process for managing checks of workers in child-related professions.

All workers in child-related professions (including students and volunteers) need to apply for a Working with Children Check. The check involves a National Police Check Certificate and review of findings of misconduct involving children. If the outcome is a clearance, the check can be used for any child-related work (paid or voluntary) in NSW.

Please note that students on a professional placement are considered volunteers and are not liable for the $80 application fee.

According to the new process, students, volunteers and those who are already in paid child-related work do not need to apply for the new check now, but it will be phased in over a five-year period (up to 2018) according to the industry sector.

You will need to complete the New Working with Children Check when it is implemented for your sector and/or when you enter paid employment. If your placement is in an industry that is already phased in, you will be nned to apply for a Working with Children Check prior to your placement and provide your Working with Children Check number to the University and the placement provider.


Work health and safety disclosure

You will need to inform the University if your health is impaired to such a degree that there may be a risk of harm to your own health or a risk of harm to the public if you undertake a professional experience placement.

Information you provide to the University is confidential. However, if the information you provide to us is considered to give rise to work health and safety implications relating to your clinical placement, we may need to seek further information from you regarding your fitness to attend that placement. We may also need to ask you for notification from your medical practitioner that you are fit to meet the requirements of your placement.

National law requires the University to notify the Australian Health Practitioner Regulation Agency (AHPRA) of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm.

Please note:

The University collects information as part of your course-specific requirements to help us exercise our duty of care to students undertaking clinical placements and anyone who may be affected by a student’s activities on placement. We may need to use your information to fulfil our legal obligations to notify the Australian Health Practitioner Regulation Agency (AHPRA) of students whose health is impaired to such a degree that they may place the public at a substantial risk of harm. The Student Centre and/or your faculty will hold your information, and we will not disclose it outside the University without your consent, except where this is required or authorised by law. You have the right to access and correct personal information about you held by the University. For more information, please contact the Student Centre.

I have an enquiry

If you have any questions or wish to discuss any issues arising from the NSW Health policy or child-related placement requirements, please contact your faculty:

Faculty Contact details
Arts and Social Sciences

Ms Anne MacMillan, Manager, Student Services

Telephone: + 61 2 9351 6675

Email:

Dentistry

Ms Ai Lin Nio, Learning and Teaching Services Manager

Telephone: +61 2 9351 8323

Email:

Education and Social Work

Ms Andrea Small, Manager, Social Work Field Education

Telephone: + 61 9351 2652

Email:

Mr Alexander Hector, Acting Manager, Professional Experiences

Telephone: +61 2 9351 7047

Email:

Ms Suzy Velkou, Social Work Field Education

Telephone: +61 9351 6897

Email:

Health Sciences

Ms Marcelle Alam, Manager, Work Integrated Learning

Telephone: +61 2 9351 9833

Email:

Medicine

Mr Ken Chow, Manager, Student Services

Telephone: +61 2 9351 5471

Email:

Nursing and Midwifery

Mr Jock Wheeldon, Clinical Placements Manager

Telephone: +61 2 9351 0518

Email:

Ms Holly Burt, Student Administration Manager

Telephone: +61 2 9351 0522

Email:

Nutrition and Dietetics

Ms Margaret Nicholson, Lecturer/Placement Coordinator

Telephone: + 61 2 9351 6020

Email:

Pharmacy

Ms Narelle De Costa, Student Services Officer – Undergraduate

Telephone: +61 2 9036 9296

Email:

Ms Alma Torlakovic, Student Services Officer – Postgraduate

Telephone: +61 9036 9552

Email:

Ms Weining (Vinnie) Xue, Student Services Office – Clinical Placement

Telephone: +61 2 9351 8957

Email:

Psychology

Ms Belinda Ingram, Administrative Officer

Telephone: +61 2 9351 6180

Email:

Conservatorium of Music

Mr Cedric Poon, Manager, Student Administration

Telephone: +61 2 9351 1239

Email:

Veterinary Science

Ms Veronica Boulton, Faculty Manager,

Telephone: +61 2 9351 6932

Email: