User roles in the LMS

Roles in the University LMS determine what type of access you have to the different areas or tools in your website.

Staff roles in the LMS

Role Effective access Typically assigned to:
Instructor Has access to all LMS tools and functions Website owner, co-ordinator or co-teacher
Designer Has access to all LMS tools and functions except the Grade Centre Website builder who will not be teaching, e.g. faculty administrative assistant
Teaching Assistant Is able only to moderate, create and edit Discussion Forums and to access the Grade Centre. No ability to add or modify any other types of content. Tutors who do not need to build or add activities or content
Auditor Acts as a student. No ability to add or edit content and no access to the Grade Centre. No grades will be recorded in the Grade centre for an auditor An auditor assigned to a site for review purposes.

Roles and access levels in UoS and generic websites

Staff roles in eCommunities

Role Effective access Typically assigned to:
Leader Has access to all LMS tools and functions Website owner, co-ordinator or co-teacher
Builder Has access to all LMS tools and functions except the Grade Centre Website builder. Note: since the Grade Centre is not used in eCommunities, except perhaps for surveys, there is little operational difference between this role and that of Leader
Auditor Acts as a participant. No ability to add or edit content and no access to the grade centre. An auditor assigned to a site for review purposes.

Roles and access levels in eCommunities

Each role has different access rights to your UoS website. You can assign different roles to your tutors or external lecturers depending on what access they need. For example, if your lecture uploads are done by a support person in the faculty, you would need to give them Designer access. A tutor would need Teaching Assistant access to moderate discussions and enter grades into the Grade Centre.

  • Instructor: full access (create, edit, delete) to the website, the Content Collection and Grade Centre
  • Designer: full access (create, edit, delete) to the website, the Content Collection but not the Grace Centre
  • Teaching Assistant: access to Discussions and the Grade Centre
  • Auditor: Access as a student only

Similar roles appear in eCommunities

  • Leader - access to entire site and all tools
  • Builder - access to entire site and all tools, except for Grade Centre
  • Auditor - No access to edit the website. Access only as a participant

Student role in UoS and generic websites

Students can only see pages in your website that you have set as available. You can see what the students see by using the unit of study tool - 'Student view'. Select 'Teacher view' to return to the instructor view. Students cannot enrol themselves in your UoS website.
They have the option to make groups in your UoS site if you enable this feature under 'Group settings'.

Participant role in eCommunities

Students can enrol and unenrol themselves in eCommunities that have been set to 'instant' enrolment once the eCommunity conditions have been met (access date and A2A approved). In an eCommunity the 'student' role becomes the 'participant' role. Participants can see 'available' areas of the website, post discussions and have the option to make groups.