Annual Progress Review (APR)
All Postgraduate Research students enrolled in the School of Information Technologies are required to have their progress reviewed annually as a condition of candidature, and as required by the University. This is called the Annual Progress Review (APR). There will be two APR rounds held every year: Students who commence in semester one will be required to undergo the APR in October/November of the same year, and those who commence in semester two will attend their APR in March of the following year.
Before the APR meetings, the candidate must complete the APR Form. The APR form will also need to be filled out by the supervisor and 3 copies must be submitted to the Reception by the required date, so that they can be distributed to the review panel by the Admin Officer prior to the review. This form helps the review panel evaluate the performance and the progress of the student, and it helps the student record their work as they progress.
The review panel will consist of 3 academic staff, with one from the student's research area and 2 from outside the area. Before the review meeting, the panel members will read the student's academic Progress notes from previous reviews recorded on the PG Database. The APR meeting may take up to 30 minutes, which includes the candidate giving a five to ten minute informal presentation of his/her research and to verbally defend their research by answering questions put forth by the panel. The candidate is expected to demonstrate the level of knowledge relevant to the stage of their degree.
At the end of the meeting, the panel will discuss and then evaluate the performance of the candidate and will complete the progress report on the APR form.
Evaluation of the progress of students may result in the following outcomes:
- progress is reported satisfactory.
- progress is reported as marginal.
- progress is reported as unsatisfactory.
If progress is marginal or unsatisfactory, the panel will report to the Postgraduate Research Director, who will provide a recommended course of action to the Faculty's Postgraduate Research Committee. Additional progress reviews may also be scheduled, and explicit goals provided to assist the student to attain a satisfactory evaluation
After the review, the students will be given an opportunity to read the comments from both the review panel and the Postgraduate Research Director. The comments from the review panel will be recorded and APR forms will be scanned to the PG database, and originals sent to GSE to be kept in students' file.