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Amendments to Finance and Accounting Manual

Effective Date  Name of Procedure Relevant Sections

Summary of Changes
15/03/12 Treasury Management Policy 2012   New document.
15/03/12 Treasury Management Procedures 2012   New document.
15/03/12 Procurement Policy 6, 6.1 Updated.
15/03/12 Procurement: Tendering Procedures 24, 26 Updated.
01/03/12 Controlled Entity Policy 2012   Updated.
01/03/12 Controlled Entity Procedures 2012   Updated.
13/12/11 Stale Cheques and Unclaimed Money   Procedure name change from Stale Cheques and Unclaimed Money to Unclaimed Money. Procedure updated to include all Unclaimed Money, EFT and cheques.
    2.2 Updated.
    2.3 New section on accounts payable unclaimed local EFT transfers.
    2.4 New section on salaries and wages unclaimed EFT transfers.
    2.6, 2.7, 2.8 Updated position responsibilities.
    3.1 Updated.
13/12/11 Journal Procedures 2.1(v), 2.3(ii), 3.2 Updated for eLearning training modules.
    2.2(iv)(b) Updated.
13/12/11 Year End Close Procedures 3.2 Updated.
13/12/11 Procurement Policy 3, 7, 8, 20, Appendix A Updated Chair of the Tender Board is Matt Easdown, Deputy CFO. Updated position title for Harry Banga, Chief Procurement Officer.
13/12/11 Procurement: Tendering Procedures 3, 4, 8, 13, 14, 19, 20, 21, 23, 27 Updated Chair of the Tender Board is Matt Easdown, Deputy CFO. Updated position title for Harry Banga, Chief Procurement Officer.
13/12/11 Procurement and Purchasing Guidelines 10 Updated position title for Harry Banga, Chief Procurement Officer.
13/12/11 Procurement: Non-allowable expense procedures 2.2 Updated wording for two annual staff functions.
13/12/11 Receipting and Banking Procedures 3.1, 4.7(iv), 7.1 Updated administrative positions.
    3.2 (vi), (xiv) Updated.
    3.3 Updated.
    3.7 Updated.
    4.5 (ii) Updated.
13/12/11 Student Fees Procedures 2.4(iii), 2.7, 2.8, 2.10.1(i), 2.11(i), 3.1, 5.1 Updated administrative positions.
04/10/11 All Financial Accounting Manual Procedures   All procedures were updated due to Delegations Amendments.
20/09/11 Corporate Card Procedures 2.2 (iv) b Updated.
    2.3 Updated.
    5 Updated.
    Appendix C Updated.
16/08/11 Corporate Card Procedures 1.3 (iii) Updated.
    2.8 (ii), (v), (vii) Updated.
    3.1 Updated.
17/05/11 Procurement: Tendering Procedures 8.1 Updated.
    8.2.1 Updated.
    8.2.2 Updated.
29/03/11 FBT Guide Section 14.1 Updated - account code changes.
15/03/11 Balance Sheet Account Reconciliation Procedures 1.1, 2.2, 2.3 Updated to quarterly reconciliations.
    2.1 Updated to exclude petty cash and imprest bank account reconciliations (these reconciliations are now part of the recoup process).
    3.1 Updated.
    Appendix A, B, C  Updated.
01/01/11 Asset Stocktaking and Asset Management Procedures 1.1(iv) Updated for EXPAS equipment.
    2.2, 2.2.1(i) Updated - attractive equipment removed.
01/01/11 Asset Identification and Classification Guidelines  2.1.5(i) Attractive equipment removed.
    2.1.5(v) Updated.
    2.1.6(ii) Updated.
    2.2.13 Updated.
    Appendix 1, 2, 3 Updated.
01/01/11 Asset Acquisition, Transfer and Depreciation Procedures 2.1.1(i) Updated.
    2.1.2(iii) Updated. Attractive equipment costing below $10K amended to EXPAS equipment costing between $1K to below $10K.
    2.1.2(iv) New.
    2.3.2 Laboratory Equipment, Plant and Equipment and Intangible depreciation rates have been amended.
    3.2(i) Updated - class 5300 removed and class 5302 amended.
01/01/11 Asset Disposal Procedures 2.1(ii) Updated.  Attractive equipment removed and new expenses assets added.
    2.2.5, 2.2.7, 2.3 Updated - retain documents for 7 years.
14/02/11 Purchasing Policy   Replaced by Procurement Policy.
14/02/11 Procurement and Purchasing Guidelines   New document.
14/02/11 Procurement: Purchase Order Procedures   Updated due to new Procurement Policy.
14/02/11 Procurement: Tendering Procedures   Updated due to new Procurement Policy.
14/02/11 Corporate Card Procedures 1.3.1(ii) Updated - Monthly credit limit changed to $5000.
    1.3.1(iii) Updated - Corporate Card Administrator added.
    1.3.1(vii) Added.
    1.3.2(viii) Updated.
    1.3.2(ix) & (x) Added.
    2.1.1 Updated - note added.
    2.2(iv) Updated.
    2.8(i) & (iii) Updated.
    2.12(i) Updated.
    2.14(ii) & (iii) Added.
    3.3(vi) Added.
14/02/11 Procurement: Non-Allowable Expense Procedures 4 Tipping overseas - rate updated.
01/01/11 Petty Cash Procedures 2.3 (i) Updated.
    2.4 Updated - to exclude petty cash reconciliations (these reconciliations are part of the recoup process).
    3.1 NEW Student Loan Emergency Cash Claim form.
01/01/11 Imprest Bank Account Procedures 1.1 Updated.
    1.2 Updated.
    2.2, 2.6, 2.7 Updated - including approval to establish, close or vary the amount of imprest bank accounts endorsed by the Finance Director/Associate Director Finance.
    2.3 (i), (iii) Updated.
    2.4 (i), (ii), (iii) Updated - including imprest bank account reconciliations as part of the recoup process.
    2.4 (iv) Updated - including approval of the recoup by Finance Director/Associate Director Finance.
    Old 2.5 Deleted - to exclude imprest bank account reconciliations (these reconciliations are now part of the recoup process).
    2.5 Updated.
    3.1 Updated.