P2P terminology


Assets

Assets are items that can be used by the University for over 12 months. This can include, but is not limited to, computers and software, laboratory equipment, motor vehicles, buildings and land. Items such as paper and pens are not considered to be assets as they are generally consumed within a 12 month period.


eCatalogue

An eCatalogue item refers to an item within a suppliers online webstore. eCatalogue items do not need to be approved by Procurement Services as these suppliers have entered into a contractual arrangement with the University to supply goods and services.


eProcurement

eProcurement is the name of PeopleSoft's online purchasing platform. Through this electronic module, staff members can punch out to supplier websites to purchase their goods or services. The entire process is electronically automated and can save time and money and streamlines fragmented purchasing practices.


Non-catalogue

A Non-Catalogue item pertains to goods or services that cannot be found on the University's list of preferred suppliers. If you're using eProcurement, non-catalogue items need to be entered via the Special Request function.


PC Code

A PC Code is an analysis code used for purchasing goods or services with funds under a given project.


PC Owner

A PC Owner is a staff member at the University who is the custodian of funds for a given project code. In the Procure-to-Pay process, PC Owners also act as approvers.


RC Code

An RC Code is an analysis code for funds under a given Responsibility Centre.


RC Owner

An RC owner is a staff member at the University who is the custodian of a given responsibility centre. RC Owners are often approvers in the Procure-to-Pay process.