Leasing General

What is leasing?

Leasing is a process where equipment is acquired for the University but financed, paid for and owned by an external organisation. The University pays a rental for the use of that equipment over the agreed period, generally three years. At the end of the lease period the equipment is returned to the owner.

The Lease Partner

The University has appointed Alleasing Finance Pty Ltd as its preferred supplier for the lease of IT and related equipment following an open tender process. The tender process and appointment was independently reviewed by a third party.

Contact details for Alleasing are:-
Marie Darge, Account Manager
Address: Level 2, 255 George Street Sydney NSW 2000
Direct: (02) 9850 5117
Main: (02) 9850 5100 / 1300 134 214 (toll free)
Fax: (02) 9850 5331

The billing address for Alleasing requisitions is:
Alleasing Pty Ltd
PO Box R1854
Royal Exchange NSW 1225

Equipment of any description cannot be leased through any organisation other than Alleasing Finance Pty Ltd without specific permission from the Chief Financial Officer, Financial Services.

What can be leased?

The Lease Agreement covers ICT equipment, including the items listed below:-

  • Desktop computers
  • Laptop/notebook computers
  • Servers
  • Printers
  • Network equipment
  • Video conferencing equipment
  • Scanners
  • Photocopiers

However a wide range of non-ICT equipment can be leased also, such as medical, agricultural and scientific. Alleasing will provide quotes at no cost for any equipment and advice on the most appropriate lease term.

Benefits of leasing

There are significant benefits associated with leasing ICT equipment. These include:-

  • Spreading costs over the life of the equipment rather than a large initial outlay
  • Improved cash flow and budgeting through predictable lease costs
  • Lower costs on a time value of money basis (net present value)
  • Assists in a disciplined approach to equipment acquisition and disposals
  • Facilitates the provision of current technologies for students and staff
  • Simplifies deployment of computing technology
  • Safeguard against technical obsolescence
  • Enhances capital management (University funds can be preserved for alternative uses which offer a beneficial payback for the organisation as a whole)
  • Rent free periods (refer to discussion under the Lease Costs tab)

All equipment to be leased must meet minimum specifications which have previously been negotiated by the University with its preferred suppliers. For further details visit the Ask Sydney - ICT website.

The Leased Equipment Management System

Leased equipment is currently managed through the system Archibus/FM.

Click here for access instructions.