Payment of invoices

An invoice must be approved and certified before payment can be made. The person certifying the goods must stamp the invoice with the green stamp approval/certification of payments and write the purchase order number on the invoice. The invoice is then sent to the procure to pay team for processing into the finance system (PeopleSoft). Payment is made within 30 days from the invoice date.

If there is no University purchase order the invoice must be authorised by a delegated officer.

This process is for non-corporate card invoices. For further details refer to the Finance and Accounting Manual’s Payment Procedures.

Payment Requests
For payment requests, or reimbursement of expenses, a payment request form needs to be completed, authorised by a delegated officer and sent to the relevant Accounts Payable team for processing.