Delegated Officers

When purchasing goods and services for the University, you must get authorisation for the acquisition from a delegated officer. Delegated officers must ensure that the correct number of quotations have been obtained and/or waivers approved.

For a list of delegated officers with the authority to approve the acquisition of goods and services refer to section 6.4 of the Delegations of Authority - Administrative Functions.

Quotation and tender requirements

The following quotation and tender requirements are the minimum needed:

Value of order / agreement / contract
life (incl. GST):
Standard activities

Value of order /
agreement / contract
life (incl. GST):
CIS and ICT activities

Requirement

$200,000 and above

$200,000 and above

Tendering process via Procurement Services, or CIS for CIS managed tenders. Tender Board approval is also required

$50,000 to $199,999

$50,000 to $199,999

3 written quotations

$10,001 to $49,999

$10,001 to $49,999

2 written quotations

$10,000 and below

$10,000 and below

Quotations optional

There may be times when you are unable to get the necessary quotes or tenders for the purchase of goods and services, for example when the goods are available from only one supplier. In such cases, you will need to submit a quote waiver request or obtain a tender waiver approval from the Chief Procurement Officer.

Procurement Services is responsible for:

  • Approving all tender waivers and selective tendering
  • Approving all advertisements for tenders, including expressions of interest
  • Signing all contracts or agreements arising from a tender. For contracts >$200K refer to section 6.4 of the
    Delegations of Authority - Administrative Functions.

The Tender Board is responsible for approving acquisitions for goods and services valued at more than $200,000.

For more information about the Tender Board refer to Appendix A of the Finance and Accounting Manual’s Procurement Policy.