Certification of documents guideline for all domestic applications

The following guidelines are applicable to the certification of any documents being submitted to the University of Sydney for the purposes of admission to the University.

Supporting documents must be provided to the University of Sydney as either an original document (ie original transcript) or a certified copy. A certified copy of a document is a photocopy of the original that has been certified as a true copy of the original by an authorised officer.

Any further enquiries concerning the certification of original documents should be directed to the at the University Student Centre.

Who can certify documents in Australia?

People from the following professional and occupational groups:

  • an accountant – member of a recognised professional accounting body or a Registered Tax Agent
  • a person listed on the roll of the Supreme Court of a State or Territory or the High Court of Australia as a legal practitioner
  • a barrister, solicitor or patent attorney
  • a police officer
  • a postal manager
  • a principal of an Australian secondary college, high school or primary school
  • a medical practitioner
  • a Justice of the Peace (with a registration number in the State in which they are registered)
  • a minister of religion

An authorised officer at:

  • a tertiary admissions centre: UAC, VTAC, QTAC, SATAC, TISC;
  • the Admissions Officer or Student Services Office at any Australian university or TAFE college
  • the official records department of the institution that originally issued the document(s)

Who can certify documents outside of Australia?

  • an authorised officer of an Australia overseas diplomatic mission
  • a University of Sydney officer
  • an authorised officer of an Australian Education Centre
  • an authorised agent of the University approved by the University of Sydney International Office (a list is held by the International Office)
  • a school headmaster or other recognised examining authority

How to certify

Please note a scanned copy sent electronically cannot be certified.

The original document must be viewed by the certifying officer and the officer must personally copy the original document and verify it by doing the following:

  • Use a stamp or write by hand on the copy “This is a true copy of the original document sighted by me” on each page of the document
  • Sign the statement
  • Affix the official stamp or seal of the verifier's organisation on the copy, if the organisation has such a stamp, and
    - print the following details:
    - Name and business address
    - Contact telephone number
    - Profession or occupational group (as listed above)
    - Date verified
  • If the certifying officer is a Justice of the Peace the certifying officer must list the registration number and Australian state/territory of registration

Documents not certified or not certified correctly

These are examples of documents that we can't accept because they haven't been certified properly.

  • documents that have been verified by an immediate relative or a person residing at the same address as the applicant.
  • documents that are just photocopies without certification
  • documents that are certified copies of copies. It must be clear that the certifying authority/person has sighted the original document.
  • documents that have not been correctly verified
  • documents verified by a Justice of the Peace without a registration number

The University of Sydney accepts scanned documents submitted online in support of applications for admission to courses of study. All of your supporting documents must be true and complete records. You should be prepared to provide original documents or original certified copies of supporting documents upon request at any time. Detailed checking of supporting documents is an inherent element of our admissions process and may involve contacting the original issuing authority, or relevant tertiary admissions centre, educational or other relevant organisation or individual, whether in Australia or overseas, to verify documents. A failure to provide documents on request, or the discovery of either fraudulent documents or a misrepresentation of true circumstances in association with your application, may lead to the rejection of your application for admission, the withdrawal of your offer, or the cancellation of your enrolment