PROGRESSION

Orientation

The Research and Innovation Office holds an Orientation for new HDR students early each semester. This is usually a full day and includes sessions from ICT, the Library, Student Services and SUPRA. It also covers administrative requirements, information about the Faculty, a discussion on student and supervisor expectations and research ethics and integrity. Commencing students are expected to attend where ever possible. If you were unable to attend this event in your first semester then, dependant on numbers, you may be able to attend the following semester, for enquiries please contact the Research and Innovation Office.


The Semester 1, 2014 Orientation Day is scheduled for Wednesday 2nd April, 2014 in Room F126.

Induction checklist

All students will be given or sent an Induction Checklist which they will be expected to complete along with their Supervisor and Postgraduate Coordinator. This checklist is designed to ensure that students are set up with all relevant facilities and are aware of important policies and expectations for the upcoming year.


Enrolment

All students are required to enrol for each calendar year. If you fail to re-enrol, your candidature will lapse and your will be required to re-apply for admission to the degree. Additionally, it should be noted that only work undertaken whilst enrolled for your candidature can be included in your thesis.

Towards the end of the year the Student Centre will send students information about Pre-enrolment which can be conducted via MyUni at the end of each calendar year.

If you are planning to submit your thesis for examination prior to the 31st March, then you are not required to enrol for that year. If you are nearing your latest date for submission of your thesis then you will not be permitted to Pre-enrol unless you have previously been approved for an extension of time for your candidature.

Students on suspension will also be unable to re-enrol and they should contact the Research & Innovation Office via email to request a manual re-enrolment.

Should you require a letter from the University confirming your enrolment, you will need to complete the Request for letter form and return it to the Student Centre.


Time limits

A minimum and maximum period of candidature is specified for each candidate undertaking a research degree.

The minimum period is the earliest date at which you can complete the requirements for your research degree. Your target should be to complete within the minimum period.

You may submit a request to submit your thesis early (prior to the earliest completion date) but you must have substantial grounds for being permitted to do so and in some cases you may be required to seek Academic Board approval.

If it appears during your last year of candidature that you will not be able to complete the requirements by the latest completion date, you should apply for an extension to your candidature. However, extensions of candidature are not automatically granted and each application will be carefully considered.

It is also important to remember that HECS exemptions under the Research Training Scheme (RTS) for higher degree by research students last for a maximum of four years' full-time equivalent study (for a doctorate by research) and two years' full-time equivalent study for a masters by research.

As a guide, a Master of Applied Science (full time) student has a minimum of 1.5 years or 3 semesters, and a maximum of 2 years or 4 semesters. A part time M.App.Sc. student has a minimum of 3 years or 6 semesters and a maximum of 4 years or 8 semesters in which to complete.

In general a full-time PhD student has a minimum 3 years or 6 semesters, and a maximum of 4 years or 8 semesters. A part-time student has a maximum of 8 years or 16 semesters in which to complete.

For more information refer to the Higher Degree Research Rule and for the Master of Applied Science consult the Faculty of Health Sciences Handbook.


Candidature Variations

During your candidature you may find a need vary your candidature details. The majority of variations do require approval of your Supervisor, Faculty Research Group and the Associate Dean (Research and innovation).

Application forms are available on the Research Forms page, these forms detail any additional documentation required. Specific details about each variation are provided within the Graduate Studies Handbook.

​Approvals required​ ​ ​ ​

Variation​

​Additional documentation required

​Supervisor

​Postgraduate Coordinator

​Convenor

​Associate Dean (R & I)

FT to PT & PT to FT attendance​(Candidature Pattern)

​Yes

​Yes

No

Yes​

​Yes

Transferring from PhD to Masters​

​Yes

​Yes

Yes​

​No

​Yes

Transferring from Masters to PhD​

​Yes

Yes​

Yes​

​No

​Yes

Changing supervisory team​

Sometimes

​Yes

​No

Yes​

​Yes

​Changing Project (major changes only)

​Yes

​Yes

​No

Yes​

​Yes

​Time away(conducting research overseas)

​No

​Yes

No

Yes​

Yes​

​Suspension of candidature(one semester at a time)

Yes​

​Yes

No​

Yes​

Yes​

​Leave of absence (less than one semester of time)

​No

​Yes

​No

​Yes

Yes​

​Extension (one semester at a time - FT & PT)

Yes​

​Yes

​No

Yes​

Yes​

​Discontinuation of candidature

​No

​No

No​

No​

No​

Travelling for Research

If you are planning to travel for data collection or conference travel, please read the following and consult the Health and Safety information prior to organising your trip. If you plan to travel overseas to undertake research at another institution you must apply for time away.

To discuss insurance options please contact Audit and Risk Management to determine if your travel would be covered by the University Insurance.

As an HDR student it is highly likely that you will need to travel as a part of your candidature. Before you conduct any fieldwork or travel it is important to:

  • Familiarise yourself with the WHS requirements of the University and plan ahead to minimise risk.
  • Upload emergency contact details in MyUni and provide this information to your Research Supervisor and/or Auxiliary Supervisor.
  • In liaison with your Supervisor, undertake a risk assessment of the trip and aim to develop strategies to reduce any risks identified, using University WHS Risk Management Forms. This must also align with the Ethics Guidelines For Managing Safety Risk To Researchers which also provide examples for consideration.
  • Where required by the nature of the research undertaken, provide, as a part of your HREC application, a Safety Protocol, according to the guidelines at the Human Ethics website.
  • With your Supervisor, ensure that ethics approval has been granted if undertaking data collection during travel.
  • Check with your supervisor that any risks you will face are minimised and unavoidable.
  • Ensure that your Research Supervisor or Auxiliary Supervisor have a full itinerary of your travel.
  • Ensure regular contact, following a defined schedule, with your Research Supervisor or Auxiliary Supervisor during travel.
  • Apply for [[/current-students/forms/application-for-counting-time-away.pdf||counting time away if you plan to undertake research overseas.

Annual Progress Reviews

All HDR students are required to show that they are making satisfactory progress at least once each year. To do this students must complete an Annual Progress Review report and are also required to undertake an interview. Students will be contacted by the Faculty (via the student email account) prior to the review being due. Reviews and interviews are generally held in two rounds, normally in May/June and September/October.

Academic staff can access detailed information about the Faculty process from the Faculty's Annual Progress Review webpage.

If a student is not making satisfactory progress, or fails to complete the Annual Progress Report, they will be called upon by the Faculty to show good cause as to why their candidature should not be terminated.

For more information about progression please refer to the Graduate Studies Handbook section on satisfactory progress.

For any enquiries, you may contact us at


Complaints

The supervision of postgraduate research students can be viewed as a mentoring role for a research apprenticeship; by graduation the student should be capable of initiating and conducting independent research of a high standard. The supervision team should have complementary, expert and appropriate skills and support the students' research program. The student-supervisor relationship should involve continuous, effective, intellectual interaction and oversight of the research at all times. Careful thought needs be given to the issue of personal compatibility as well as common academic interests. There should be clear definitions of the responsibilities and expectations of each of the parties (student, research supervisor, and auxiliary supervisor/s).

From time to time complaints may arise from students relating to academic or procedural issues relating to a research student’s candidature, the work environment, or the supervisory relationship. These guidelines have been developed to assist students, supervisors, postgraduate coordinators, and others in the fair and successful resolution of such issues. View the complaints procedure here.

The processes adopted by the Faculty in relation to non-academic complaints are based on and are consistent with the University’s Resolution of Complaints policy.

This document does not apply to complaints of harassment and discrimination, which are handled under the University’s Harassment and Discrimination Resolution Procedure.


Workplace Health and Safety

The University has developed an online training module for research students to be trained in Work, Health and Safety (formerly known as OH&S). The online Workplace, Health and Safety Induction is compulsory for all staff and all HDR students in the Faculty of Health Sciences. In order to enrol in the course please visit the Health and safety training page to register and then undertake the training which will take approximately 20 minutes. Please note that you are required to complete this training within your first semester.

In order to use a range of equipment and research spaces in the Faculty of Health Sciences, students and staff must also undertake specialised WHS training. Please ensure that before commencing to use any new equipment and or research space that you check with your Supervisor or relevant Lab Manager/Technical Officer about the training requirements.

The University uses a system called Riskware to report Incidents and Hazards, however this system is not available to students and therefore it is essential that you report any incidents or hazards to your Research Supervisor or Auxiliary Supervisor to be recorded on Riskware. If and incident or hazard relates to a lab space then you should also report these to the relevant Lab Manager or Technical Officer. If none of these people are available please report incidents or hazards to the Manager, Graduate Research Studies.