Getting ready to submit

There are a number of important tasks you need to complete before you submit your thesis. Failure to complete these tasks at the correct time may cause frustrating delays in examination of your thesis and graduation. Reviewing these tasks with your supervisor and the Faculty Research and Innovation Office six months before you plan to submit your thesis can reduce the risk of these delays.

The following information highlights some key requirements.

Extension of candidature

If you are not going to be able to submit your thesis by your latest completion date, you need to apply for an extension of candidature online via Sydney Student (access via MyUni - click on the Sydney Student icon on the left-hand side).

Please ensure you attach a detailed Action Plan* that includes below information and any relevant supporting documents:
1. Your progress towards the research goals listed in your previous action plan.
2. Why you do not expect to be able to meet the deadline and how any issues that prevented you from progressing have been dealt with/can be dealt with.
3. Progress goals and detailed timetable for completion of your research; detailing what has been completed and what has yet to be done (section by section), with proposed deadlines.
4. Any other issues concerning your research progress you wish to raise.
*Note that your extension request will be rejected for resubmission if the required action plan and supporting documents are not provided online.

If your extension of candidature request is approved, you will be required to re-enrol for additional research period(s), otherwise your candidature will lapse. Note that you are required to have active enrolment for your thesis submission.

International students
Please note that extending your candidature means being enrolled in and paying tuition fees for any additional research period(s). If your sponsor does not cover the additional tuition fees, you will need to arrange for payment yourself. For advice regarding any overseas student visa implications that may occur due to the extension of your candidature, please contact

Author contribution statement for co-authored papers

If your thesis includes your published research and that research was co-authored, you must include, in your thesis, a signed Author Contribution Statement for each of your published research. This statement, signed by the corresponding author or your research supervisor, confirms what your contributions were to the published research. If you are the corresponding author of the published research, your research supervisor must sign the statement as you cannot sign this for yourself. This is your and your supervisor responsibility to ensure the statement(s) is included. Without this statement included in the thesis, your thesis cannot be accepted for submission.

Early submission of a thesis

All research degrees have a minimum length of candidature (i.e. earliest completion date) and as such you are required to submit your thesis for examination after completion of 3 years full-time equivalent (i.e. 6 years part-time) for PhD and HScD, and 1.5 years full-time equivalent (i.e. 3 years part-time) for MAppSc.

Submission prior to the minimum length of candidature may be permitted in exceptional circumstances and with the approval of the Faculty and/or Academic Board. Note that each request is normally considered on its merits and academic grounds, and must be well supported and documented. Financial difficulties, work commitments or taking up employment are normally insufficient reasons for requesting early submission.

It is important that you submit your request at least three months prior to the proposed date of submission. Your request for early submission of thesis must include the proposed date of submission, clear reason(s) for early submission and any relevant supporting documents. Supporting statements from your Research Supervisor and Postgraduate Coordinator also need to be provided with your request before submitting it to the Research and Innovation Office at .

PhD thesis
In addition to the above requirements, PhD candidates are also required to complete Application for Early Submission of Doctor of Philosophy (PhD) Thesis form. This form needs to be completed and signed by you (section 1), your Research Supervisor (section 2), and your Postgraduate Coordinator (section 3) before submitting it to the Research and Innovation Office at for approvals by the Associate Dean, Research Students and Academic Board.

It is important to note that a thesis should ONLY include work conducted whilst enrolled as a candidate for your degree.

Notice of submission of a thesis

Three months before you intend to submit your thesis, you should complete the Notice of Intention to Submit a Thesis form. This form is an important step as it triggers a number of administrative processes within the Faculty and the University. Delays in submitting this form may lead to delays when you submit your thesis for examination.

Appointment of examiners

About 4–6 weeks before you plan to submit your thesis, your supervisor needs to complete and provides the Appointment of Examiners form to the . Prior to submitting this form, your supervisor need to contact the nominated examiners to confirm that they agree to examine your thesis during the timeframe provided. The identity of the nominated examiners must remain confidential from you otherwise they will be disqualified to examine your thesis. The Faculty requires 4 nominated examiners for Doctoral theses and 3 examiners for Masters Theses.

For PhD theses, the Appointment of Examiners form is forwarded to the University’s PhD Award Sub-Committee for endorsement. The Faculty cannot dispatch any thesis to an examiner until the examiners have been endorsed by the University’s PhD Award Sub-Committee. Delays in submitting the Appointment of Examiners form may lead to delays when you submit your thesis for examination.

You and your supervisor will be emailed once the examiners are approved. Until you receive the confirmation email, your thesis cannot be accepted for submission.

Thesis style and format guide

The Faculty of Health Sciences Thesis Preparation Guide provides general guidelines on the format for both electronic PDF and hard copy thesis. This is a guide only and it is important that these guidelines are used in consultation with your supervisor for any specific disciplinary format.

A PhD thesis word count should not exceed 80,000 words, and a Masters by Research thesis should be no more than 50,000 words. If your thesis exceeds these limits you will need to submit a request to the Research and Innovation Office for Faculty approval. Please note that these word counts are maximums and therefore your thesis can be any size under these without the need for approval. The word count does not include your appendices or references.

Submission of thesis for examination

It is a good idea to advise the Research and Innovation Office two weeks prior to your planned thesis submission date to confirm that all the essential requirements have been met and that your thesis is ready to be accepted for submission.

The Faculty's preferred method of thesis submission is in electronic form unless your examiner(s) requests a hard copy. You will be advised via your University Student Email on whether to submit electronic and/or hard bound copy of your thesis once your examiners are approved.

When submitting your thesis for examination, your thesis must include a signed and dated Declaration of originality/Authorship by candidate Statement declaring that the thesis is entirely your work and that no other person’s work has been used without due acknowledgement. This statement should appear on a separate page and be bound with your thesis. Electronic signatures are acceptable. Without this signed declaration included in the thesis, your thesis cannot be accepted for submission.

Supervisor and Student Statement for Thesis Submission form must be submitted with your thesis as a separate PDF file and not to be bound into your thesis. This needs to be completed and signed by you and your supervisor indicating that your supervisor believes that your thesis is ready for submission. Without this approved document, your thesis cannot be accepted for submission.

Submitting your thesis

Electronic submission
The format of the thesis should be the same as the ultimate printed version thesis. Electronic thesis must be submitted in one PDF document via email to the Research and Innovation Office at or via USB Flash Drive to the Research and Innovation Office, Room A011, A Block, Faculty of Health Sciences, East Street, Lidcombe 2141, NSW.

Hard bound thesis submission
In the event a hard copy thesis is requested by examiner(s), the form of binding for your thesis can be either temporary or permanent binding. For temporary binding, the preferred system is ‘Perfect Binding’ although any system that is strong enough to withstand ordinary handling and postage is acceptable. Note, ring-back or spiral binding is not acceptable. The cover page should clearly identify your name, the title of your thesis and the year of submission.

You may hand deliver or post bound copies of your thesis.

Deliver bound copies of your thesis to: Post bound copies of your thesis to:

Research and Innovation Office

Faculty of Health Sciences

Room A011, Jeffrey Miller Administration Building A

75 East Street, Lidcombe NSW 2141


Research and Innovation Office

Faculty of Health Sciences

Cumberland Campus C42

The University of Sydney

PO Box 170 Lidcombe NSW 1825 Australia

Theses are sent to examiners as soon as possible after submission. Examination can sometimes take up to six months although we aim to finalise the process within two to three months.

Examiners reports

When all examiners reports are received and recommendations confirmed by the Associate Dean, Research Students, you will receive an email detailing the outcome of the examiners reports and the next steps for the completion of your award e.g. required emendations, revisions.

For more information regarding thesis submission, please contact the Research and Innovation Office at .

Thesis containing Publications

The University accepts thesis containing publications i.e. a candidate may include ‘one or more published works of which the candidate is the sole or joint author’. A thesis may therefore contain sections with differing formats i.e. it may be a mix of traditional chapters and journal articles and those journal articles may also differ in format, depending on the individual Journal requirements. The important point is that the thesis needs to present as a ‘consistent and unified whole’ and be presented in such a way that ‘examiners can assess the requirements required by the University’.

The Faculty has agreed that publications submitted by students can be included in a thesis, regardless of the stage of publication; published, accepted, or submitted. It is preferable that the publication be published. For work that has been accepted or submitted only, the candidate should indicate this within the thesis.

Please note that a candidate may only include publications arising from the ‘research’ that ‘occurred during the course of candidature.’

Master of Applied Science students may, if they wish, submit a thesis containing publications.