THESIS AND SUBMISSION
There are a number of important tasks you need to complete before you submit your thesis. Failure to complete these tasks at the correct time may cause frustrating delays in examination of your thesis and graduation. Reviewing these tasks with your supervisor and the Faculty Research Office six months before you plan to submit your thesis can reduce the risk of these delays.
The following information highlights some key requirements.
You must be enrolled during the semester that you intend to submit your thesis for examination. This means that you cannot be under suspension when you submit your thesis. If you are unsure of your enrolment status, please contact the Research and Innovation Office at or telephone 9351 9355.
Extension of candidature
You will need to apply for an extension of candidature if you cannot submit your thesis by your latest submission date. To apply for an extension of candidature, you must complete the Extension of time to submit thesis for initial examination form. This form must be signed by your Supervisor and Faculty Research Group Convenor. The signed form and an accompanying action plan should be submitted to the the Research and Innovation Office at for Associate Dean (Research & Innovation) approval.
Publication statement for co-authored papers
If your thesis includes your published research and that research was co-authored, you must include a Statement from co-authors form. This statement, signed by all co-authors, confirms what your contributions were to the published research.
Early Submission of a Thesis
It is important to note that all degrees have a minimum length of candidature and as such you may not submit your thesis for examination prior to enrolment of 3 years for PhD, 3 years full-time equivalent for HScD (i.e. 6 years part-time), 1.5 years full-time equivalent for MAppSc (i.e. 3 years part-time). Should you have a particular need to submit your thesis earlier that this, you will need to seek approval by either the Faculty or in some cases Academic Board. Approval is only granted in exceptional cases and therefore your request must be well supported and documented. It is important to note that a thesis should ONLY include work conducted whilst enrolled as a candidate for your degree. To request early submission you should complete the Early submission of thesis application form.
Notice of submission of a thesis
Three months before you intend to submit your thesis, you should complete the Notice of intention to submit a thesis form. This form is an important step as it triggers a number of administrative processes within the Faculty and the University. Delays in submitting this form may lead to delays when you submit your thesis for examination.
Appointment of examiners
About 4–6 weeks before you plan to submit your thesis, your supervisor should complete the relevant appointment of examiners form. Prior to submitting this form, your supervisor should contact the nominated examiners to confirm that they agree to examine your thesis during the timeframe provided. The Faculty requires 4 nominated examiners for Doctoral theses and 3 examiners for Masters Theses.
For PhD theses, the Appointment of Examiners form is forwarded to the University’s PhD Award Sub-Committee for endorsement. The Faculty cannot dispatch any thesis to an examiner until the examiners have been endorsed by the University’s PhD Award Sub-Committee. Delays in submitting this form may lead to delays when you submit your thesis for examination.
For a PhD, the thesis word count should not exceed 80,000 words, a Masters or Doctor or Health Science thesis should be no more than 60,000 words. If your thesis exceeds these limits you will need to submit a request to the Research and innovation office for faculty approval. Please note that these word counts are maximums and therefore your thesis can be any size under these without the need for approvals. The word count does not include your appendices or references.
You will need 4 bound copies of your thesis if you are a Doctoral student or 3 copies if you are a Masters student. Your thesis can have either temporary or permanent binding. The Faculty also accepts theses for examination in electronic form unless an examiner requests a hard copy, although it should be noted that one hard copy of a thesis must always be submitted for an examination.
For temporary binding, the preferred system is ‘Perfect Binding’ although any system that is strong enough to withstand ordinary handling and postage is acceptable. Note, ring-back or spiral binding is not acceptable. A label must be fixed to the cover clearly identifying your name, the title of your thesis and the year of submission. For permanent binding requirements, see Submission of thesis for award. Supporting material should be bound in the back of your thesis as an appendix or in a separate set of covers.
Printing and Binding can be done in house at the Faculty of Health Sciences’ Printing Services, please email .
Declaration of originality/Authorship by candidate
You must provide a signed and dated statement declaring that the thesis is entirely your work and that no other person’s work has been used without due acknowledgement. This statement should appear on a separate page and be bound with your thesis.
Statement by supervisor on submission of thesis
Your supervisor must submit a supervisor's statement for thesis submission form to the research and innovation office with your thesis.
Submitting your thesis
You may hand deliver or post bound copies of your thesis.
|Deliver bound copies of your thesis to:||Post bound copies of your thesis to:|
|Research and Innovation Office||Research and Innovation Office|
|Room A017, A Block||Faculty of Health Sciences|
|Faculty of Health Sciences||C42 - Cumberland Campus|
|East Street, Lidcombe 2141, NSW||The University of Sydney, 2006, NSW|
You must complete a lodgement of higher degree thesis form, available at the research and innovation office. The research and innovation staff will confirm if all documentation for your thesis is in order and acknowledge receipt of your thesis by signing the lodgement of higher degree thesis form. You will be provided with a copy of this form.
Theses are sent to examiners as soon as possible after submission. Please plan on approximately four to six months for your thesis examination.
When all examiners reports are received and recommendations confirmed by the Associate Dean, Research and innovation, you will receive an email detailing the outcome of the examiners reports and the next steps for the completion of your award e.g. required emendations, revisions.
For more information regarding thesis submission, please contact the research and innovation office at .
You will need to submit 2 permanently bound copies of your thesis prior to the award of your degree. Your thesis must be on international standard A4 size, acid-free or archival paper, and sewn or bound in boards covered with bookcloth, buckram or similar binding fabric.
The following should appear on the front cover or on the title page: your thesis’ title, your initials and surname, the degree, the year of submission and ‘The University of Sydney’. Where possible, this information should also appear on the spine, reading from top to bottom. If necessary, on the spine you may omit ‘The University of Sydney’ and abbreviate the title if required.
Note: Supporting material should be bound in the back of your thesis as an appendix or in a separate set of covers.
Printing and Binding can be done in house at Faculty of Health Sciences' printing services, please email: .
Declaration of originality/Authorship by candidate
As with submitting your thesis for examination, you must provide a signed and dated statement declaring that the thesis is entirely your work and that no other person’s work has been used without due acknowledgement. This statement should appear on a separate page and be bound with your thesis.
Reimbursement of printing and binding costs
The Faculty will reimburse the cost of printing and binding the copies of your thesis required for the examination process and for conferment of award. To reclaim these costs, complete the Application for thesis production funding form and forward with the original receipts to the Faculty Research and Innovation Office. Alternatively, you may post the form and receipts to:
Faculty Postgraduate Funding
Research and Innovation Office
Faculty of Health Sciences
PO Box 170
Lidcombe, 2141, NSW
Confirmation of award
Should you require a letter from the University confirming your award you will need to complete the Request for letter form and return it to the Student Centre.