Frequently Asked Questions

Accommodation

Travel

Visas

Travel insurance

Arrival and departure

Airport transfers

Getting around

Other activities

Application

Fees

Cancelling your application

Academic issues
Examination

Undergraduate essay for students enrolled in LAWS3014

Postgraduate research essay

Results

Laptops, email & phones

Voltages & sockets

Accommodation

Q: Do I have to stay on the ECUPL campus?
A: All students, including Chinese nationals, must stay in the accommodation provided by ECUPL. This is a requirement of the course. Students are not permitted to stay with family or friends or to otherwise arrange their own accommodation under any circumstances.

Q: If I decide to arrive in Shanghai early or stay on after the Winter School can ECUPL provide additional accommodation?
A: ECUPL can generally provide additional accommodation for a limited period at an additional cost of approx. RMB200 per night.

Travel

Q: Do I have to make my own travel arrangements?
A: Yes you do. Students are responsible for their own travel arrangements to and from Shanghai.

Q: Are flights included in the cost of the course?
A: No, they are not. Travel costs are your responsibility and are not included in the course fee.

Q: When should I plan to arrive in Shanghai?
A: It is strongly recommended that all students arrive in Shanghai on Saturday 24 or Sunday 25 November 2012. If you would prefer to arrive earlier, accommodation can generally be provided on the ECUPL campus at an additional cost of approx. RMB200 per night.

Visas

Q: Will I receive any supporting documentation to support my application for a Chinese visa?
A: Yes, ECUPL will provide supporting documentation to facilitate the issue of your visa. This documentation will be sent to the University of Sydney in the first instance and will then be forwarded on to students. You should expect to receive this documentation in mid-late October.

Q: What class of visa do I apply for?
A: You should apply for a Business visa (F visa) using the documentation provided by ECUPL to support your application. Please make sure your passport has at least six months' validity from your planned date of return to Australia. You should also carry copies of a recent passport photo with you in case your passport is lost or stolen and you need a replacement passport and visa while overseas.

Q: How much will it cost?
A: The cost of a single-entry visa (as of July 2012) is A$98.50 for Australian passport holders. Please contact your nearest visa application centre, consulate or the Embassy for details on double-entry and multi-entry visas if required.

Q: How long does it normally take to be issued a visa?
A: It normally takes 4 working days for a visa to be issued. Please note that this process can be expedited, if required, by payment of an additional fee. Please contact your nearest visa application centre, consulate or the Embassy for further information.

Q: Where do I go to apply for a Chinese visa?
A: If you live in New South Wales, Victoria or Queensland you must apply for your Chinese visa at the Chinese Visa Application Service Center in your state's capital city. Students residing in Tasmania must apply at the Chinese Visa Application Service Center in Melbourne. Online applications are accepted. The location and contact details of each centre are as follows:

Chinese Visa Application Service Center in Sydney
Level 5, 299 Elizabeth Street, Sydney NSW 2000
Tel: 02 9475 8800 or 02 9475 8888

Chinese Visa Application Service Center in Melbourne
570 St Kilda Road, Melbourne VIC 3004
Tel: 03 9937 2308

Chinese Visa Application Service Center in Brisbane
140 Ann Street, Brisbane QLD 4000
Tel: 07 3031 6300

If you reside in Western Australia you should apply for your visa at the Chinese Consulate in Perth.

If you reside in the ACT, South Australia or the Northern Territory you should apply for your visa at the Chinese Embassy in Canberra.

The People's Republic of China has consulates in the following locations:

Consulate-General of the People’s Republic of China in Sydney
39 Dunblane Street, Camperdown NSW 2050
Tel: 02 8595 8002

Consulate-General of the People’s Republic of China in Melbourne
75-77 Irving Road, Toorak VIC 3142
Tel: 03 9822 0604

Consulate-General of the People’s Republic of China in Brisbane
Level 9, 79 Adelaide Street, Brisbane QLD 4000
Tel: 07 3210 6509

Consulate-General of the People’s Republic of China in Perth
45 Brown Street, East Perth WA 6004
Tel: 08 9222 0333

Embassy of the People’s Republic of China in Australia
15 Coronation Drive, Yarralumla, Canberra ACT 2600
Tel: 02 6273 4783 or 02 6273 7443

Travel insurance

Q: Is travel insurance compulsory?
A: Yes it is. Travel insurance is compulsory for all students, including Chinese nationals. Students will not be permitted to participate in the program if proof of valid travel insurance is not provided. Students are responsible for organising their own travel insurance. Please note that your travel insurance policy must provide comprehensive coverage for medical expenses incurred overseas, including medical evacuation, and personal liability coverage. You should also ensure you are covered for cancellation costs in the event that the Winter School program is cancelled. If you plan on taking a laptop or any other expensive electronic items, please ensure that you have arranged appropriate insurance.

Arrival and departure

Q: When should I plan to arrive in Shanghai?
A: It is strongly recommended that all students arrive in Shanghai on Saturday 24 or Sunday 25 November 2012. If you would prefer to arrive earlier, accommodation can generally be provided on the ECUPL campus at an additional cost of approx. RMB200 per night.

Q: Will I be met at the airport?
A: Most likely. Please refer to the following section on airport transfers for further details.

Q: Do I need to register with the Chinese authorities on my arrival in China?
A: All foreigners including long-term residents are required to register their place of residence with the local Public Security Bureau within 24 hours of arrival. According to DFAT, the Chinese authorities have recently become more rigorous in their enforcement of existing legislation covering this requirement. If you are staying at a hotel, this is done as part of the normal check-in process and ECUPL will ensure that you are registered for the duration of your stay on campus. However, if you are going to be staying with family or friends in a private home either before or after the Winter School you must ensure you comply with this requirement. Failure to do so could result in fines and detention.

Q: Do I have to carry my passport with me when I am in China?
A: DFAT advises the following: You should carry evidence of your identity at all times and present it upon demand of police authorities. Your passport or a Chinese residence card is an acceptable form of identity. The Chinese authorities are conducting more frequent spot checks of foreigners' identification documents in areas popular with expatriates. Failure to carry ID could result in fines and detention.

Q: When should I plan to depart Shanghai?
A: Classes are scheduled to conclude on Friday 14 December 2012. It is, therefore, recommended that students depart ECUPL on Saturday 15 or Sunday 16 December 2012. Accommodation is provided until 16 December (ie you are expected to checkout on the Sunday morning); however, if you would prefer to depart at a later date, accommodation can generally be provided on campus for a limited period at an additional cost of approx. RMB200 per night.

Q: Will airport transfers be provided at the conclusion of the Winter School program?
A: No they will not. Please refer to the following section on airport transfers for further details.

Airport transfers

Q: Are airport transfers provided?
A: Airport transfers are provided by ECUPL on 24 and 25 November only and from Pudong International Airport only. If you arrive on any other day you will have to make your own way to the ECUPL campus. If you are arriving in Shanghai on an internal flight you may land at Hongqiao Airport. ECUPL are unable to provide airport transfers from Hongqiao Airport. All students will be provided with ECUPL address details in both English and Chinese prior to landing in Shanghai. Please note that airport transfers are not provided at the conclusion of the Winter School and you will be expected to make your own way to the airport by public transport or taxi. ECUPL staff will assist in booking taxis, if required. The cost of a taxi to Pudong International Airport is around RMB180 (≈A$30). A taxi to/from Hongqiao Airport is approximately RMB35 (≈A$6).

Getting around

Q: Where is the University located?
A: The Winter School is conducted on the old campus of ECUPL which is located in the Changning District of Shanghai city adjoining Suzhou Creek and Zhongshan Park, and just 20 minutes from the French Concession and city centre.

Q: What facilities are there around the campus?
A: There is a small supermarket on campus where you can purchase food, drinks, toiletries, stationery supplies and international phone cards. They also offer a printing and photocopying service.

The ECUPL campus is situated on the north side of Zhongshan Park. On the south side of the park is the Zhongshan Park Metro Station which is located on Metro Line 2. This line takes you direct to Nanjing Rd and People’s Square, and to Longyang Rd Station where you can connect with the high-speed Maglev train (which has a top speed of 430km/h) to Pudong International Airport. Travel by metro is cheap and efficient with trains arriving every few minutes. Station signs, announcements and automatic ticket machines are all in Chinese and English which makes metro travel very easy and stress-free for non-Chinese speakers. A map of the Shanghai Metro is available here.

The Cloud Nine Shopping Centre is located to the west of Zhongshan Park and there you will find many boutiques and restaurants (including the obligatory McDonald’s, KFC and Starbucks), a cinema, and ATMs. There is also a large Carrefour supermarket.

Other activities

Q: What other activities are available?
A: The following optional short courses will be available to students during their stay:

  • Tai Chi classes. Tai Chi is a branch of the traditional sport of Chinese Wushu. A set of simplified Tai Chi will be taught.
  • Mandarin classes. A short course in Mandarin Chinese will be taught suitable for beginners.

Please note that these classes will only run if there is sufficient interest from the group.

There will also be an optional one-day trip to Suzhou.

Q: How do I register for Tai Chi or Mandarin classes?
A: Registrations will be taken upon arrival in Shanghai.

Q: How much do they cost?
A: Mandarin classes will cost approximately RMB100 and Tai Chi classes will cost approximately RMB200 per course.

Q: I would like to go on the optional one-day trip to Suzhou. When do I need to register for this?
A: Registrations will be taken upon arrival in Shanghai.

Q: How much does the Suzhou trip cost?
A: The one-day trip to Suzhou will cost approximately RMB300.

Q: When do I pay for these additional activities?
A: Payment can be made to ECUPL staff upon arrival in Shanghai.

Please note that ECUPL only accepts payments in cash and only in RMB so please ensure you have sufficient cash to pay for any additional costs associated with your stay (eg optional courses and the optional trip to Suzhou). Traveller’s cheques and credit cards are not accepted.

Application

Q: How do I apply?
A: A completed and signed application form accompanied by a A$500 deposit and relevant evidentiary and permission documents must be submitted to the Winter School office or the information counter on Level 3 of the new Law School building. Please note that the deposit payment will only be refunded if your application is unsuccessful or in the event that the Winter School is cancelled.

Q: What supporting documentation do I need to include with my application form?
A: Current University of Sydney students need to supply the following documentation at the time of application:

  • A photocopy of the information page of your passport (this does not need to be certified).

Cross-institutional students (ie those students from universities other than Sydney) must supply the following documentation at the time of application:

  • A certified copy of the information page of your passport (international students please also include a certified copy of the page containing your Australian visa).
  • A permission letter from your University (original to be submitted). This must state that you have been given permission to enrol in the Shanghai Winter School on a cross-institutional basis.
  • A current academic transcript (original to be submitted).

Cross-institutional students please note that faxed or emailed copies of these documents are not acceptable. Please submit hard copies of all supporting documents, together with your application form. Academic transcripts will be returned to you by mail once your application has been processed. Your passport must be certified by a Justice of the Peace only. Please note that your application will not be accepted if your passport has been certified by any person other than a Justice of the Peace. Solicitors, pharmacists etc. are not permitted to certify these documents unless they are also a Justice of the Peace. If you cannot locate a Justice of the Peace and you reside in Sydney, you can bring your original documents to the information counter on Level 3 of the New Law Building and ask the Faculty staff to make a photocopy which they will stamp to acknowledge that the original documentation has been sighted.

Q: What is the closing date for applications?
A: The closing date for applications is Wednesday 29 August 2012. Please note that a maximum of 65 students will be accepted into the program. Applicants are strongly urged to submit applications without delay to avoid disappointment. Preference is given to University of Sydney law students and then to cross-institutional law students. Non-degree and non-law applications will be considered only if space permits. Late applications may be considered if places in the program remain available.

Fees

Q: What is the closing date for the payment of fees?
A: Undergraduate and JD students: The balance of the fee for in-Shanghai expenses is due for payment on Wednesday 3 October 2012. If you elect to defer your tuition fee payment using FEE-HELP (eligible students only), a completed Request for FEE-HELP Assistance form must also be submitted by this date. If you elect, or are required, to pay your tuition fee upfront, you must ensure payment is made in full prior to the commencement of the program.

Postgraduate students: The balance of the fee for in-Shanghai expenses is due for payment on Wednesday 3 October 2012. Please note that postgraduate students are required to make payment of tuition fees as soon as you have received notification from the University that your enrolment has been finalised. Should you require further information regarding tuition fee payment procedures, postgraduate law students are advised to contact postgraduate student administration on +61 2 9351 0267. Master of International Business and Law students should contact the University of Sydney Business School.

Q: What do the fees cover?
A: The tuition fee covers tuition costs (including reading materials) in Shanghai and Sydney. This fee is set by the University of Sydney and is based on the standard full fee rate.

The fee for in-Shanghai expenses covers:

  • accommodation, including linen, blankets, towels, heating, television and cleaning
  • three meals per day (excluding drinks)
  • airport transfers for students arriving at Pudong International Airport on 24 or 25 November
  • a three-day trip to Hangzhou
  • an administrative overhead.


Q: What extra costs are likely to be associated with my stay?
A: Extra costs likely to be associated with your stay include the following:

  • Key deposit. A deposit is payable by each student on arrival for room keys (this was RMB100 in 2011) and will be refunded on departure.
  • Extra courses. Short courses in both Mandarin Chinese and Tai Chi will be available to students at an additional cost of approximately RMB100 and RMB200 per course, respectively.
  • Suzhou trip. The optional one-day trip to Suzhou will cost approximately RMB300.
  • Drinks. Drinks are not included in the cost of the course and can be purchased separately from the dining room of the Guest House or from the campus supermarket.
  • Laundry. A basic laundry service is available at a small cost.
  • Breakages and/or damage to property. Please be aware that any breakage or damage to property is the responsibility of the student causing the damage and must be paid for prior to departure from ECUPL.

Please note that ECUPL only accepts payments in cash and only in RMB so please ensure you have sufficient cash to pay for any additional costs associated with your stay. Traveller’s cheques and credit cards are not accepted.

Q: How do I pay the fee for in-Shanghai expenses?
A: Payments can be made by credit card or by cheque or money order made payable to the University of Sydney. Cash payments are not accepted. To make a credit card payment, please complete a Credit Card Authorisation form. To make payment by cheque or money order, please submit your cheque or money order with a covering letter outlining the details of the payment. Please write your name and University of Sydney student number (if applicable) on the back of any cheque or money order submitted for payment.

Q: How do I pay my tuition fee?
A: Tuition fee payments should be made online using the University's epay service or by phone by calling 1300 732 076. Alternatively, you can pay by BPAY or in person to the Cashiers Office if you are a domestic student, or the International Student Office if you are an international student. Further information on fee payment methods is provided here. If you are an undergraduate student, you must ensure you have paid your tuition fee in full prior to the commencement of the program. If you are a postgraduate student, you are required to make payment as soon as you have received notification from the University that your enrolment has been finalised.

Q: I want to use FEE-HELP to defer payment of my tuition fee. How do I arrange this?
A: If you wish to use FEE-HELP to defer payment of your tuition fees please tick the appropriate box on your application form and a Request for FEE-HELP Assistance form will be sent to you.

Important note for undergraduate students:
A loan fee of 20% applies to FEE-HELP loans for undergraduate units of study. The loan fee is charged for the amount of FEE-HELP assistance that you receive for the unit. For example, if you take out a FEE-HELP loan of $3870 for a unit of study, your loan fee will be $774 and your FEE-HELP debt reported to the Tax Office will be $4644. The amount of your loan fee will be shown on your Commonwealth Assistance Notice.

Q: Am I eligible to apply for FEE-HELP?
A: Please refer to the current FEE-HELP information booklet (available from the information counter on Level 3 of the new Law School building) for eligibility requirements and further details on the scheme, or visit www.goingtouni.gov.au. Commonwealth supported undergraduate students who are currently using or are eligible for HECS-HELP are automatically eligible for FEE-HELP for full-fee units of study.

Q: Can I use FEE-HELP to defer payment of the fee for in-Shanghai expenses?
A: No you cannot. FEE-HELP does not cover accommodation and general living expenses so it cannot be used for payment of the fee for in-Shanghai expenses.

Q: Will I be issued with a receipt?
A: Yes. Receipts will be issued for all payments for in-Shanghai expenses. Tuition fee payments will be receipted when you make payment online or by phone using the University's epay service.

Cancelling your application

Q: Can I cancel my application?
A: Yes you can. Please refer to the refund policy for further details.

Q: How do I cancel my application?
A: Applications to withdraw from Winter School must be received in writing and lodged with the Winter School office or the information counter on Level 3 of the new Law School building by the relevant date. Please refer to the refund policy for further details.

Q: Will I get a refund of my tuition fees and in-Shanghai expenses?
A: Please refer to the refund policy for further details.

Academic issues

Examination
Q: When and where will the examination be held?
A: The examination will be held in Shanghai on Friday 14 December 2012. Further information about the exam will be provided in the unit outline, which will be available on the Learning Management System (LMS).

Undergraduate essay for students enrolled in LAWS3014
Q: When is the essay due?
A: The essay is due on Thursday 21 February 2013.

Postgraduate research essay
Q: When is the research essay due?
A: The postgraduate research essay is due on Thursday 21 February 2013.

Q: How do I submit my essay?
A: The essay must be submitted via the LMS Assignment Dropbox. Instructions on how to use the Assignment Dropbox will be made available on the LMS. Essays may not be submitted by email.

You are also required to submit an identical hard copy of your paper in person to the information counter on Level 3 of the New Law Building, together with the relevant University assessment cover sheet certifying that you have read and understood the University policy on plagiarism. Papers will not be marked unless they are accompanied by an assignment cover sheet. The hard copy must be submitted by the due date. Students who reside outside Sydney may submit their hard copies by post. Hard copies should arrive on or before the due date, or have a postmark showing clearly that they were posted before 5pm on the due date.

You must comply with the University's Academic Board Policy: Academic Dishonesty and Plagiarism. Please note that your paper may be scrutinised using Turnitin plagiarism detection software.

Q: How do I request an extension?
A: Requests for an extension must be communicated directly to Associate Professor Vivienne Bath in advance of the due date (preferably well before the due date) for the assignment, including compelling reasons why the extension is necessary. Medical certificates should accompany requests made on the basis of ill-health. These extensions of time will be granted only in special circumstances. Students should be warned that late submission of essays may result in late issue of results, even if the extension has been approved. Special consideration forms from the Student Centre are not a substitute for an extension – they are there to deal with misadventure during exams and are taken into account in pass/fail situations. They will not prevent the imposition of a penalty if you have not obtained an extension.

Policy on late submission:
The research essay must be submitted via the LMS Assignment Dropbox. You are also required to submit an identical hard copy of your paper in person to the information counter on Level 3 before the desk closes on the due date (generally 5pm). It is your responsibility to check the time at which the desk closes and make sure that your work is submitted in time. Students who reside outside Sydney may submit their hard copies by post. Hard copies should arrive on or before the due date, or have a postmark showing clearly that they were posted before 5pm on the due date. The late submission of a piece of assessment which has not been granted an extension will attract a penalty. For further information on the essay and assessment criteria, refer to the unit outline which will be available on WebCT.

Results
Q: When will I receive my results?
A: Results for undergraduate and JD students should be available by the end of March 2013.

Postgraduate students please note that results may not be released until May 2013. As a result, you may not be able to graduate until Semester Two, 2013 if LAWS6001 is your final unit of study.

Q: How do I access my results?
A: Following enrolment, students will receive a Unikey login which can be used to access results online from MyUni. Official result notices will also be mailed to students, so it is important to ensure that the University has your correct contact details.

Cross-institutional students will require an official University of Sydney transcript so that your Winter School studies can be credited towards your degree. Please note that your home institution will not generally accept a results notice as evidence that you have completed cross-institutional studies. You can request official University of Sydney academic transcripts from the Student Centre.

Q: How do I access my results on MyUni?
A: You will be notified by email when your results are available on MyUni.

To access MyUni you will require your Unikey account details. Current USYD students should have no trouble accessing MyUni as your Unikey details should be well-known to you. Cross-institutional students will be sent their Unikey details by postal mail in early January. If you cannot locate your letter, or are having trouble logging in to MyUni, you should contact the University’s IT Help Desk on +61 2 9351 6000 for assistance. Once you have logged in to MyUni you need to click on the "MyAdmin" tab at the top of the page. From there you need to click on the "Login to Student Administration" link (if you are asked to login again use your Unikey). You should then be able to access your results from this page.

Laptops, email & phones

Q: Can I bring my laptop?
A: If you plan to bring a laptop please make sure that your travel insurance policy includes appropriate coverage. If you are planning to travel around China, we suggest that you do not bring your laptop with you. If you plan to use your laptop in the classroom, make sure your battery is functioning as there is limited access to power points. If you do bring your laptop to Shanghai please be aware that the University of Sydney and the East China University of Political Science and Law accept no liability for any loss or damage that may occur. You should ensure that you have arranged appropriate insurance.

Q: Is email and internet access available?
A: Email and internet access is not available in the accommodation rooms; however, a computer room is available for use by Winter School students. Use of the computer facilities in the computer room is free. However, students should be aware that the number of computers is limited and that due to the filtering of content in China and slow internet speeds, access to sites may be slow or may even be blocked (particularly in the case of non-Chinese sites, including most popular email providers). Do not plan to do research on these computers, and do not expect that email access will be as fast or convenient as it is in Australia.

Q: What sort of phone access is available?
A: There is a phone in each room. Family and friends can phone through to your room and from your room you can make free local calls and reverse charge/phone card international calls. We suggest you purchase a pre-paid phone card. Australian mobiles work in China, but you need to contact your mobile company before you depart Australia to have international roaming activated. International calls and data rates can be very expensive. You should check the rates before using your mobile phone in China or consider purchasing a Chinese pre-paid SIM card on arrival. However, please remember that Chinese SIM cards cannot be used if your phone is locked to your network in Australia.

Voltages and sockets

Q: What voltage is used in China?
A: Voltage in China is the same as Australia: 220V 50Hz.

Q: What electrical sockets are used in China?
A: You will find a variety of sockets in Chinese buildings – including Australian sockets. If you are reliant on electrical equipment, it is useful to carry European and Japanese adaptor plugs. Adaptors can be obtained cheaply in Shanghai. Australian and Japanese plugs (see below) can be used with most of the electrical sockets in the Guest House.

australianplug

Above: An Australian-style plug with two flat angled blades and one vertical grounding blade. Please note that if the Australian-style plug on your electrical equipment does not have a vertical blade on it, you will need to buy an adaptor as the sockets in the Guest House require a vertical grounding blade.

japaneseplug

Above: A Japanese-style plug with two parallel flat blades