New policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Events Policy This policy will provide a framework to facilitate the conduct, coordination, management and delivery of events across the University.  This policy will also address venue hire and filming and photography.

Ken Gilbert; Divisional Manager, Campus Infrastructure Services x40714; ken.gilbert@sydney.edu.au

23 April 2014
Non-Award and Extra Curricular Courses Policy
This policy will set out the requirements of non-award courses and continuing education at the University. Peter McCallum; Director, Education Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 18 May 2016
Inter-Institutional Agreements in Education and Research Policy A new policy will be developed to set out the compliance requirements of agreements with other parties as required by the Higher Education Standards Framework. This will replace the existing Guidelines on Inter-Institutional Agreements 1998. Peter McCallum; Director, Education Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 2 August 2017

Amendments to existing policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Degrees Conferred Ad Eundem Gradum Policy This document will be updated to eliminate any ambiguities in the wording of the current policy.  It will also be separated into different policy and procedures documents with the Provost designated as the administrator of the policy. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 August 2013
Advertising on Campus Policy This policy will be amended to reflect current practices and requirements.  Procedures will be removed from the existing document and a separate procedures document developed. Andrea Dyson; Brand Coordinator, Brand and Marketing Services x11585; andrea.dyson@sydney.edu.au 18 June 2014
Travel Policy This proposal replaces a previous proposal (11 October 2012).  The policy will be comprehensively reviewed.  The policy will also be moved into the new policy template. Julia Cohen; Director, Safety Health and Wellbeing x14175; julia.cohen@sydney.edu.au 31 July 2014
Gift Administration Policy 2012 Minor amendments will be made to this policy with regards to the role of the Gift Administration Board.

Moira Keane; Manager, Trusts Office, Office of General Counsel x18008; moira.keane@sydney.edu.au

14 September 2015
Space Management Policy This amendment is intended to update out of date references to positions, alter the determining authority of the policy and amend some processes regarding the allocation of space.

Kathy Tilbury; Senior Property Manager, Campus Infrastructure Services x14087; kathy.tilbury@sydney.edu.au

16 October 2015
Treasury Management Policy
This policy is to be amended to address changes to practises around foreign exchange risk and counterparty risk.

Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au

8 December 2015
Coursework Policy 2014 Amendments relating to implementation of a new curriculum framework. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 18 May 2016
Visa and Work Rights Policy The present policy is to be amended in order to comply with statutory obligations and to adopt the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 26 May 2016
Coursework Policy 2014 Amendments to English language requirements for postgraduate students. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 28 June 2016
Recruitment and Selection Policy

This policy will be reviewed and amended in two stages.

The first stage will include minor amendments to update outdated references and information.

The second stage will involve rewriting the document into the policy template and will follow the recruitment transformation program review.
Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 23 August 2016
Secondment Policy Procedures and Guidelines

This policy will incorporate minor amendments to align with the provisions of the Enterprise Agreement and to address temporary transfers within an organisational unit.

Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 15 September 2016
Academic Honesty in Coursework Policy 2015

This policy will be amended to explicitly prohibit dissemination by students of assessment questions or responses.

Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 22 September 2016
Serious Incident and Business Continuity Policy

This policy witill be amended to incorporate recent changes to the University Emergency Response Plan and better align with the Work Health and Safety Policy 2016.

Rosie Biasi; Administration Manager, Campus Infrastructure Services x13245; rosie.biasi@sydney.edu.au 23 September 2016
Information Security Policy

This policy will undergo a full review.

Derek Winter; IT Manager, Information Security, ICT x71407; derek.winter@sydney.edu.au 29 September 2016
Policy on the Use of University Information and Communication Technology Resources (ICT Resources)

This policy will undergo a full review.

Derek Winter; IT Manager, Information Security, ICT x71407; derek.winter@sydney.edu.au 29 September 2016
Smoke-Free Environment Policy

This policy will be reviewed with the intention to prohibit all smoking related products, including e-cigarettes.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 10 November 2016
Procurement Policy

This policy will undergo a full review.

Anupam Unnati; Strategy and Policy Manager, Procurement Services x75258; anupam.unnati@sydney.edu.au 11 November 2016
Leave Policy

Minor amendments will be made to this policy following feedback from the NTEU and CPSU.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 24 November 2016
Glossary of Terms and Abbreviations

This policy will undergo a comprehensive review.

Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 13 December 2016
Recruitment and Selection Policy Amendments are intended to clarify the definition of a Human Resources representative and provisions about short-listing procedures. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 16 December 2016
Research Data Management Policy This policy will be amended to give clearer direction regarding research data management standards and expectations of compliance. Adele Haythornthwaite; Senior RDM Policy Officer x11908; adele.haythornthwaite@sydney.edu.au 27 January 2017
Academic Promotions Policy 2015 Amendments will be made to increase recognition of the leadership and governance stream in promotions.
In addition a number of other minor amendments will be made.
Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 8 March 2017
Research Code of Conduct 2013 This policy requires amendment to align the definition of “clinical trial” with the Clinical Trial Policy 2016.  Additional amendments will be made to update references to other related documents. Rebecca Halligan; Director of Research Integrity and Ethics Administration, Research Integrity and Ethics Administration x78502; rebecca.halligan@sydney.edu.au 8 March 2017
Student Placement Policy 2015
This policy will be amended to incplude project and placement units in undergraduated degrees as required by the Higher Education Standards Framework. Peter McCallum; Director, Educational Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 27 June 2017
Coursework Policy 2014 This policy will be amended to establish a curriculum framework for Vertically Integrated Masters in addition to other amendments required as a consequence of the organisational redesign and delegations changes. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 27 June 2017
Learning and Teaching Policy 2015 This policy will be amended to faciliate the curriculum redesign and compliance requires of the Higher Education Standards Framework in addition to other amendments required as a consequence of the organisational redesign and delegations changes. Peter McCallum; Director, Educational Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 27 June 2017
Coursework Policy 2014 This policy will be amended to expand the Future Leaders Scheme. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 17 July 2017
Progress Planning and Review of Higher Degree by Research Students Policy 2015
Amendments relating to organisational design changes. Ross Coleman, Director of Graduate Research, DVC (Education) x12590; ross.coleman@sydney.edu.au 17 July 2017
Supervision of Higher Degree by Research Students Policy 2013
Amendments relating to organisational design changes. Ross Coleman, Director of Graduate Research, DVC (Education) x12590; ross.coleman@sydney.edu.au 17 July 2017
Thesis and Examination of Higher Degree by Research Policy 2015
Amendments relating to organisational design changes. Ross Coleman, Director of Graduate Research, DVC (Education) x12590; ross.coleman@sydney.edu.au 17 July 2017
Privacy Policy 2013 This policy will undergo a full review. Tim Robinson; Manager, Archives and Records Management Services x14263; tim.robinson@sydney.edu.au 26 July2017
Recordkeeping Policy This policy will undergo a full review. Tim Robinson; Manager, Archives and Records Management Services x14263; tim.robinson@sydney.edu.au 26 July 2017
Special Studies Program Policy 2015 This policy will be amended to align with the Enterprise Agreement and the Performance Planning and Development Policy 2012. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 28 July 2017
Injury and Illness Management Policy 2015 This policy will be updated to reflect changes in the principles under which ill health and injury are managed in the workplace. Adrian Cuenca; Manager, Injury Management Services, Safety Health & Wellbeing x14714; adrian.cuenca@sydney.edu.au 3 August 2017
Code of Conduct - Staff and Affiliates
This policy will be amended to increase the value of gifts that are required to be declared. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 28 July 2017
Student Code of Conduct This policy will be reviewed and amended with particular attention to the areas relating to use of technology. Pearl Rozenberg; Director, Academic Appeals x16630; pearl.rozenberg@sydney.edu.au 18 August 2017
Coursework Policy 2014 This policy will be amended to clarify the English Language Requirements for both undergraduate and postgraduate applicants. Felicity Kiernan; Head of Admissions (Admissions) x78373; felicity.kiernan@sydney.edu.au 18 August 2017
Academic Promotions Policy 2015 The policy will be amended to implement changes resulting from the organisational design project and to reflect changes to workload requirements. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 5 September 2017
Equal Opportunity in Education Policy This policy is to be rescinded. Kate Small; University Quality Manager, Office of the Provost and Deputy Vice-Chancellor x18266; kate.small@sydney.edu.au 20 September 2017