New policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Workforce Engagements and Payments Policy This policy will provide an overview of the workforce relationships and engagements that the University enters into and where applicable, the appropriate form of remuneration or payment.  It will cover work relationships with employees, volunteers and businesses such as independent contractors and labour hire agencies.  It will ensure that the relationship, engagement procedures and any associated payments are correctly determined from the outset and appropriately established. Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 12 March 2012
Intellectual Property Policy 2012 This policy is intended to provide the University with a better framework in which to: capture and protect its intellectual capital; encourage and reward its innovators; and define the rights and obligations regarding reporting, protection and commercialisation of intellectual property.

Kathryn Sunn; Commercial Theme Leader,Commercial Development and Industry Partnerships x70232; kathryn.sunn@sydney.edu.au

6 February 2013
Fundraising Policy This policy will enhance the coordination and management of the diverse fundraising activities across faculties, centres, institutes and foundations.  The policy will map the University's fundraising standards and governance process leading up to Gift Acceptance.

Rosalind Ogilvie; Director, Advancement Services x78157; rosalind.ogilvie@sydney.edu.au

21 March 2013
Clinical Trials Policy 2013 This policy intends to develop a University wide framework to facilitate the conduct of clinical trials to the required ethical and regulatory standards.

Jacqueline Everett; Clinical Trial Governance Manager, Research Integrity and Ethics Administration x70596; jacqui.everett@sydney.edu.au

12 April 2013
Leave Policies

Currently separate leave policies exist for long service leave, parental leave, special leave, leave without pay and career development leave.

A revised proposal has been approved to rescind the Leave Without Pay Policy, Long Service Leave (Recognition of Prior Service) Policy, the Parental Leave Guidelines and the Special Leave Policy.

Information about leave, which is currently addressed in the Enterprise Agreement and contractual provisions, will be provided on the intranet rather than addressed in separate policy documents.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au

4 September 2013

9 September 2015

Venue Hire Policy This policy will outline the basis on which venues at the University are made available for activities outside of teaching and research.  It will include details about the application process, pricing policy and the authority of various stakeholders in the process.

Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au

23 April 2014
Events Policy This policy will provide a framework to facilitate the conduct, coordination, management and delivery of events across the University.

Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au

23 April 2014
Under-18 International Student Arrangements Policy This policy will specify the manner in which the University will manage arrangements for international students under the age of 18. Mandy Baric; Policy and Compliance Manager, Admissions x78384; mandy.baric@sydney.edu.au 18 June 2014
International Student Fee Refund Policy This policy will set out the circumstances in which refunds will be made to international students. Sally Pearce; Head of Fees and Scholarships, Student Administration Services x74737; sally.pearce@sydney.edu.au 31 March 2016

Amendments to existing policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Procurement Policy This amendment will reflect requirements of the proposed workforce engagements policy, and will update the policy template. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 22 October 2012
Visa and Work Rights Policy The present policy is to be amended in order to comply with changes made to the Department of Immigration and Citizenship visa regulations and to adopt the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 13 November 2012
Relocation Policy This amendment will align the policy with ATO and Department of Immigration and Citizenship regulations.  The separate LAFHA Guidelines document will be incorporated into this policy and the separate document no longer required. The amendments will also include distinction between domestic and international relocations and differences between support items for permanent and fixed term roles. The policy will also be moved into the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 14 November 2012
Recruitment and Selection Policy

This policy will be reviewed and amended in two stages.  The first stage will include changes relating to recruitment including general staff selection panels; declaration of conflicts of interests and engagements through recruitment/labour hire agencies to be managed by SydneyRecruitment.  The second stage will incorporate a wider review and amalgamation of several existing policy documents into a single University policy in the new policy format with improved procedures for recruiting and selecting staff.

An interim amendment is also proposed in early 2015 to expedite efficiencies to the Level A (Research Only) selection process.

Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au

26 November 2012

5 December 2014

Centres: Policy for Establishment, Management and Review A review will take place to ensure this policy is current in relation to the University's strategic goals.  There is also a need to separate the procedures involved from the policy. Lynda Rose; Executive Manager, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 January 2013
Public Comment Policy

This policy will be reviewed to incorporate issues originally planned to be addressed in a Social Media Policy.  This will include minimum standards in line with industry best practice and a mechanism for central oversight of the University's social media activity.

Kirsten Andrews; Head, Media and Public Relations; Media and PR x40748 kirsten.andrews@sydney.edu.au 11 February 2013
Indirect Cost Recovery Policy The review intends to update the current policy including administrative responsibility. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 8 April 2013
Guidelines Concerning Commercial Activities This document will be updated to reflect the current practice for approval of commercial activity and to include additional examples of what is and what is not commercial activity. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 17 June 2013
Information Security Policy The review of this document will address the changed university environment and threat landscape relating to information security.  It will also formalise the governance of identity management. Derek Winter; IT Manager Information Security, Information and Communications Technology x71407; derek.winter@sydney.edu.au 24 June 2013
Degrees Conferred Ad Eundem Gradum Policy This document will be updated to eliminate any ambiguities in the wording of the current policy.  It will also be separated into different policy and procedures documents with the Provost designated as the administrator of the policy. Lynda Rose; Executive Manager, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 August 2013
Agreements for Educational Services Policy 2011 Will be amended to extend the coverage of the policy to educational services delivered to the University by other parties. The administrator of the policy will also change to the Provost. Lynda Rose; Executive Manager, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 4 September 2013
Filming and Photography on Campus Policy This policy will be reviewed to reflect current requirements and will establish principles that will govern the review and approval of requests, including privacy, security and traffic considerations. Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au 28 May 2014
Advertising on Campus Policy This policy will be amended to reflect current practices and requirements.  Procedures will be removed from the existing document and a separate procedures document developed. Andrea Dyson; Brand Coordinator, Brand and Marketing Services x11585; andrea.dyson@sydney.edu.au 18 June 2014
Travel Policy This proposal replaces a previous proposal (11 October 2012).  The policy will be comprehensively reviewed.  The policy will also be moved into the new policy template. Julia Cohen; Director, Safety Health and Wellbeing x14175; julia.cohen@sydney.edu.au 31 July 2014
Indirect Costs Recovery (Overheads) Policy It is proposed that this policy is rescinded. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 31 July 2014
Work Health and Safety Policy 2012 This review will incorporate the safety management system framework into the policy. Julia Cohen; Director, Safety Health and Wellbeing x14175; julia.cohen@sydney.edu.au 14 August 2014
Secondment Policy

This policy will be reviewed and amended in two stages.  The first stage will ensure consistency with the Enterprise Agreement.  The second stage will incorporate a wider review and amalgamation of several existing policy documents into a single University policy in the new policy format.

 

Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 30 September 2014
Affiliates Policy

This policy will be reviewed and amended in two stages.  The first stage will formalise a new affiliate role for Higher Degree by Research Supervisors.  The second stage will incorporate a more comprehensive review including transition to the new policy format.

 

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 8 October 2014
Essential Resources for Postgraduate Research Students Policy 2012 This review will address what resources may be available to Higher Degree by Research students while under examination. Simon French; Director, Graduate Studies Office x40885; simon.french@sydney.edu.au 8 October 2014
Conversion from Casual to Non-Casual Employment Policy It is proposed that this policy will be rescinded.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au

30 April 2015
Conversion from Fixed Term to Continuing Employment Policy It is proposed that this policy will be rescinded.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au

30 April 2015
Foundations Policy 2011 This policy will be reviewed, and associated procedures developed, to create separation between the governing principles for University foundations and the operational and procedural elements guiding their activities.

Melissa Bonevska; Development Manager, University Foundations, Division of Alumni and Development x74011; melissa.bonevska@sydney.edu.au

2 June 2015
Recordkeeping Policy This policy will undergo a full review.

Tim Robinson; Manager, Archives and Records Management Services x14263; tim.robinson@sydney.edu.au

12 August 2015
Gift Administration Policy 2012 Minor amendments will be made to this policy with regards to the role of the Gift Administration Board.

Moira Keane; Manager, Trusts Office, Office of General Counsel x18008; moira.keane@sydney.edu.au

14 September 2015
Space Management Policy This amendment is intended to update out of date references to positions, alter the determining authority of the policy and amend some processes regarding the allocation of space.

Kathy Tilbury; Senior Property Manager, Campus Infrastructure Services x14087; kathy.tilbury@sydney.edu.au

16 October 2015
Treasury Management Policy
This policy is to be amended to address changes to practises around foreign exchange risk and counterparty risk.

Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au

8 December 2015
Investment Policy These amendments are intended to incorporate changes that support the economic and social rights of Aboriginal and Torres Strait Islander people.

Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au

8 December 2015
Coursework Policy 2014 Proposed amendments regarding the expansion and renaming of the Dux Entry Scheme. Megan Kemmis; Executive Officer to the Academic Board, University Secretariat x13306; megan.kemmis@sydney.edu.au 15 March 2016
Student Placement Policy 2016 Proposed amendments to insert transitional provisions. Myrophora Koureas; Executive Officer, Deputy Vice-Chancellor (Education) x15200; myrophora.koureas@sydney.edu.au 8 April 2016
Policy on the Allocation and Remuneration of Administrative and Managerial Responsibilities of Deans, Faculty Academic Managers and Heads of Department It is proposed that this document will be rescinded. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 8 April 2016
Discretionary Salary Supplementations for Academic Staff Policy It is proposed that this document will be rescinded. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 8 April 2016
Market Based Salary Loadings Policy and Procdedures It is proposed that this document will be rescinded. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 8 April 2016