New policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Fundraising Policy This policy will enhance the coordination and management of the diverse fundraising activities across faculties, centres, institutes and foundations.  The policy will map the University's fundraising standards and governance process leading up to Gift Acceptance.

Rosalind Ogilvie; Director, Advancement Services x78157; rosalind.ogilvie@sydney.edu.au

21 March 2013
Events Policy This policy will provide a framework to facilitate the conduct, coordination, management and delivery of events across the University.  This policy will also address venue hire and filming and photography.

Ken Gilbert; Divisional Manager, Campus Infrastructure Services x40714; ken.gilbert@sydney.edu.au

23 April 2014
International Student Fee Refund Policy This policy will set out the circumstances in which refunds will be made to international students. Sally Pearce; Head of Fees and Scholarships, Student Administration Services x74737; sally.pearce@sydney.edu.au 31 March 2016
Continuing Education Policy This policy will set out the requirements of non-award courses and continuing education at the University. Peter McCallum; Director, Education Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 18 May 2016
Scholarships and Prizes Policy

It is intended to develop a single Scholarships and Prizes Policy.  This includes rescission of the Scholarships Policy 2005 and the Establishment and Award of Scholarships and Prizes Policy 2000.

Myrophora Koureas; Policy Analyst, SAS Project x15200; myrophora.koureas@sydney.edu.au 27 June 2016

Amendments to existing policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Relocation Policy This amendment will align the policy with ATO and Department of Immigration and Citizenship regulations.  The separate LAFHA Guidelines document will be incorporated into this policy and the separate document no longer required. The amendments will also include distinction between domestic and international relocations and differences between support items for permanent and fixed term roles. The policy will also be moved into the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 14 November 2012
Centres: Policy for Establishment, Management and Review A review will take place to ensure this policy is current in relation to the University's strategic goals.  There is also a need to separate the procedures involved from the policy. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 January 2013
Public Comment Policy

This policy will be reviewed to incorporate issues originally planned to be addressed in a Social Media Policy.  This will include minimum standards in line with industry best practice and a mechanism for central oversight of the University's social media activity.

Kirsten Andrews; Head, Media and Public Relations; Media and PR x40748 kirsten.andrews@sydney.edu.au 11 February 2013
Guidelines Concerning Commercial Activities This document will be updated to reflect the current practice for approval of commercial activity and to include additional examples of what is and what is not commercial activity. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 17 June 2013
Degrees Conferred Ad Eundem Gradum Policy This document will be updated to eliminate any ambiguities in the wording of the current policy.  It will also be separated into different policy and procedures documents with the Provost designated as the administrator of the policy. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 August 2013
Advertising on Campus Policy This policy will be amended to reflect current practices and requirements.  Procedures will be removed from the existing document and a separate procedures document developed. Andrea Dyson; Brand Coordinator, Brand and Marketing Services x11585; andrea.dyson@sydney.edu.au 18 June 2014
Travel Policy This proposal replaces a previous proposal (11 October 2012).  The policy will be comprehensively reviewed.  The policy will also be moved into the new policy template. Julia Cohen; Director, Safety Health and Wellbeing x14175; julia.cohen@sydney.edu.au 31 July 2014
Indirect Costs Recovery (Overheads) Policy It is proposed that this policy is rescinded. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 31 July 2014
Affiliates Policy

This policy will be reviewed and amended in two stages.  The first stage will formalise a new affiliate role for Higher Degree by Research Supervisors.  The second stage will incorporate a more comprehensive review including transition to the new policy format.

 

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 8 October 2014
Recordkeeping Policy This policy will undergo a full review.

Tim Robinson; Manager, Archives and Records Management Services x14263; tim.robinson@sydney.edu.au

12 August 2015
Gift Administration Policy 2012 Minor amendments will be made to this policy with regards to the role of the Gift Administration Board.

Moira Keane; Manager, Trusts Office, Office of General Counsel x18008; moira.keane@sydney.edu.au

14 September 2015
Space Management Policy This amendment is intended to update out of date references to positions, alter the determining authority of the policy and amend some processes regarding the allocation of space.

Kathy Tilbury; Senior Property Manager, Campus Infrastructure Services x14087; kathy.tilbury@sydney.edu.au

16 October 2015
Treasury Management Policy
This policy is to be amended to address changes to practises around foreign exchange risk and counterparty risk.

Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au

8 December 2015
Investment Policy These amendments are intended to incorporate changes that support the economic and social rights of Aboriginal and Torres Strait Islander people.

Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au

8 December 2015
Coursework Policy 2014 Amendments relating to Engineering Honours course. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 20 April 2016
Coursework Policy 2014 Amendments relating to implementation of a new curriculum framework. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 18 May 2016
Academic Honesty in Coursework Policy 2015 The amendments are intended to remove some procedural items originally included in the policy and incorporate then into new Academic Honesty in Coursework and Higher Degrees by Research Procedures. Peter McCallum; Director, Education Strategy, Deputy Vice-Chancellor (Education) x13460; peter.mccallum@sydney.edu.au 25 May 2016
Visa and Work Rights Policy The present policy is to be amended in order to comply with statutory obligations and to adopt the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 26 May 2016
Outside Earnings of Academic Staff Policy 2011 Amendments to clarify eligibility to engage in outside earnings activity, use of the University logo and other amendments. Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 2 June 2016
Coursework Policy 2014 Amendments to English language requirements for postgraduate students. Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 28 June 2016
Coursework Policy 2014 Amendments to the requirements of examinations, special consideration and curriculum management.  This may include consequential amendments to the Learning and Teaching Policy 2015. Myrophora Koureas; Policy Analyst, Student Administration Services x15200; myrophora.koureas@sydney.edu.au 2 August 2016
Recruitment and Selection Policy

This policy will be reviewed and amended in two stages.

The first stage will include minor amendments to update outdated references and information.

The second stage will involve rewriting the document into the policy template and will follow the recruitment transformation program review.
Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 23 August 2016
Academic Promotions Policy 2015

Minor review and amendments.

Lynda Rose; Associate Director Operations, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 1 September 2016
Secondment Policy Procedures and Guidelines

This policy will incorporate minor amendments to align with the provisions of the Enterprise Agreement and to address temporary transfers within an organisational unit.

Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 15 September 2016
Academic Honesty in Coursework Policy 2015

This policy will be amended to explicitly prohibit dissemination by students of assessment questions or responses.

Matthew Charet; Executive Officer to the Academic Board, University Secretariat x41356; matthew.charet@sydney.edu.au 22 September 2016
Serious Incident and Business Continuity Policy

This policy witill be amended to incorporate recent changes to the University Emergency Response Plan and better align with the Work Health and Safety Policy 2016.

Rosie Biasi; Administration Manager, Campus Infrastructure Services x13245; rosie.biasi@sydney.edu.au 23 September 2016
Information Security Policy

This policy will undergo a full review.

Derek Winter; IT Manager, Information Security, ICT x71407; derek.winter@sydney.edu.au 29 September 2016
Policy on the Use of University Information and Communication Technology Resources (ICT Resources)

This policy will undergo a full review.

Derek Winter; IT Manager, Information Security, ICT x71407; derek.winter@sydney.edu.au 29 September 2016
Smoke-Free Environment Policy

This policy will be reviewed with the intention to prohibit all smoking related products, including e-cigarettes.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 10 November 2016
Procurement Policy

This policy will undergo a full review.

Anupam Unnati; Strategy and Policy Manager, Procurement Services x75258; anupam.unnati@sydney.edu.au 11 November 2016
Leave Policy

Minor amendments will be made to this policy following feedback from the NTEU and CPSU.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 24 November 2016
Risk Management Policy

This policy will undergo a full review following establishment of a new risk management framework that aligns with the strategic plan.

Nisha Graham; Director, Risk Management x75258; nisha.graham@sydney.edu.au 24 November 2016