New policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Loadings and Allowances Policy It is proposed that a single policy cover the provision of all loadings and allowances that are paid in addition to normal salary.  This policy will replace a range of outdated policies and simplify associated procedures. Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 12 March 2012
Workforce Engagements and Payments Policy This policy will provide an overview of the workforce relationships and engagements that the University enters into and where applicable, the appropriate form of remuneration or payment.  It will cover work relationships with employees, volunteers and businesses such as independent contractors and labour hire agencies.  It will ensure that the relationship, engagement procedures and any associated payments are correctly determined from the outset and appropriately established. Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 12 March 2012
Open Access to University Research Policy The University does not presently have a policy supporting open access publication and archiving of research outputs.  Increasingly this is required by research funding bodies.  The new policy will support development and maintenance of resources to maximise visibility of University research and comply with funders’ requirements. Sten Christensen; Sydney eScholarship Repository Co-ordinator x17407; sten.christensen@sydney.edu.au 29 October 2012
Intellectual Property Policy 2012 This policy is intended to provide the University with a better framework in which to: capture and protect its intellectual capital; encourage and reward its innovators; and define the rights and obligations regarding reporting, protection and commercialisation of intellectual property.

Dr Anders Hallgren; Director, Commercial Development and Industry Partnerships x16153; anders.hallgren@sydney.edu.au

6 February 2013
Social Media Policy 2013

This policy intends to establish minimum standards in line with industry best practice and a mechanism for central oversight of the University's social media activity.

Development of this policy is not being pursued.  Instead, concerns will be addressed  by reviewing the Public Comment Policy. See entry in table below.

Martha McCall; Executive Officer, Marketing and Communications x69009; martha.mccall@sydney.edu.au

11 February 2013
Thesis and Examination of Higher Degree by Research Policy This policy will update, combine and streamline existing policies around the nature of the thesis (Master's by research, PhD and other doctoral degrees), and the concomitant examination processes.

Rachel Symons; Policy and Projects Officer; Graduate Studies Office x16560; rachel.symons@sydney.edu.au

12 February 2013
Fundraising Policy This policy will enhance the coordination and management of the diverse fundraising activities across faculties, centres, institutes and foundations.  The policy will map the University's fundraising standards and governance process leading up to Gift Acceptance.

Jessica Jerome; Development Policy and Projects Manager; Development Office x78835; jessica.jerome@sydney.edu.au

21 March 2013
Clinical Trials Policy 2013 This policy intends to develop a University wide framework to facilitate the conduct of clinical trials to the required ethical and regulatory standards.

Claire Bell; Clinical Trial Governance Manager; Research Integrity and Ethics Administration x78131; claire.bell@sydney.edu.au

12 April 2013
Leave Policy An overarching Leave Policy will be developed which covers all leave provisions applicable to staff.  Currently separate leave policies exist for long service leave, parental leave, special leave, leave without pay and career development leave.

Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au

4 September 2013
Physical Security Policy This policy intends to document the current physical security practices of the University.

Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au

26 September 2013
Confirmation of Aboriginality Policy This policy will document a consistent approach in accordance with current national policies for confirmation of Aboriginality for admission of Aboriginal and Torres Strait Islander students to identified programs and courses at the University of Sydney.

Anthea Mahoney; Senior Project Officer, Deputy Vice-Chancellor (Indigenous Strategy and Services) x41316; anthea.mahoney@sydney.edu.au

1 October 2013
Student Complaints Policy This policy will provide a framework for addressing student complaints in relation to behavious, actions, decisions etc not currently covered by University policy.

Idena Rex; Head, Student Affairs Unit x78626; idena.rex@sydney.edu.au

12 November 2013
Coursework Policy This policy will address the operational  provisions relating to coursework degrees currently addressed in the University of Sydney (Coursework) Rule 2010 and the University of Sydney (Amendment Act) Rule 2010 and a large number of other policies.  Amalgamating provisions presently contained in multiple policy documents will improve accessibility to students and staff.

Megan Kemmis; Manager and Executive Officer to Academic Board x13306; megan.kemmis@sydney.edu.au

28 November 2013
Venue Hire Policy This policy will outline the basis on which venues at the University are made available for activities outside of teaching and research.  It will include details about the application process, pricing policy and the authority of various stakeholders in the process.

Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au

23 April 2014
Events Policy This policy will provide a framework to facilitate the conduct, coordination, management and delivery of events across the University.

Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au

23 April 2014
Under-18 International Student Arrangements Policy This policy will specify the manner in which the University will manage arrangements for international students under the age of 18.

Sharmila Barua; Policy Officer, Admissions x78340; sharmila.barua@sydney.edu.au

18 June 2014

Amendments to existing policies

The following proposals have been approved by General Counsel:

Proposed title Summary Contact Approved
Travel policy This amendment will permit University funding of airline business lounge membership in certain circumstances. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 11 October 2012
Parallel Teaching of Postgraduate and Undergraduate Students Policy These amendments adjust the policy to reflect the Australian Qualifications Framework, and address issues in relation to graduate entry level 7 awards and double degrees. Megan Kemmis; Executive Officer to the Academic Board, University Secretariat x13306; megan.kemmis@sydney.edu.au 22 October 2012
Procurement Policy This amendment will reflect requirements of the proposed workforce engagements policy, and will update the policy template. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 22 October 2012
Special Studies Program Policy The present policy will be updated to better address a number of policy-related issues such as Special Studies Program entitlement of teaching focused staff and teaching and research academic staff who take up research-only roles for defined periods.  It will also address the ranking of Special Studies Program applications. John Dixon; Executive Director, Provost’s Office x16422; john.dixon@sydney.edu.au 7 November 2012
Visa and Work Rights Policy The present policy is to be amended in order to comply with changes made to the Department of Immigration and Citizenship visa regulations and to adopt the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 13 November 2012
Relocation Policy This amendment will align the policy with ATO and Department of Immigration and Citizenship regulations.  The separate LAFHA Guidelines document will be incorporated into this policy and the separate document no longer required. The amendments will also include distinction between domestic and international relocations and differences between support items for permanent and fixed term roles. The policy will also be moved into the new policy template. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 14 November 2012
Recruitment and Selection Policy This policy will be reviewed and amended in two stages.  The first stage will include changes relating to recruitment including general staff selection panels; declaration of conflicts of interests and engagements through recruitment/labour hire agencies to be managed by SydneyRecruitment.  The second stage will incorporate a wider review and amalgamation of several existing policy documents into a single University policy in the new policy format with improved procedures for recruiting and selecting staff. Beth Anderson; Manager, HR Policies and Projects Unit, x12202; beth.anderson@sydney.edu.au 26 November 2012
Centres: Policy for Establishment, Management and Review A review will take place to ensure this policy is current in relation to the University's strategic goals.  There is also a need to separate the procedures involved from the policy. Lynda Rose; Executive Manager, Office of the Provost and Deputy Vice-Chancellor x67285; lynda.rose@sydney.edu.au 15 January 2013
Public Comment Policy

This policy will be reviewed to incorporate issues originally planned to be addressed in a Social Media Policy (see entry in table above).  This will include minimum standards in line with industry best practice and a mechanism for central oversight of the University's social media activity.

Martha McCall; Executive Officer, Marketing and Communications x69009; martha.mccall@sydney.edu.au 11 February 2013
Indirect Cost Recovery Policy The review intends to update the current policy including administrative responsibility. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 8 April 2013
Guidelines Concerning Commercial Activities This document will be updated to reflect the current practice for approval of commercial activity and to include additional examples of what is and what is not commercial activity. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 17 June 2013
Information Security Policy The review of this document will address the changed university environment and threat landscape relating to information security.  It will also formalise the governance of identity management. Daniel Grzelak; Security Manager, Information and Communications Technology x14911; daniel.grzelak@sydney.edu.au 24 June 2013
Awards with Honours Policy 2003 Will be amended to include a schedule outlining the grade descriptors for the different classes of honours. Megan Kemmis; Executive Officer to the Academic Board, University Secretariat x13306; megan.kemmis@sydney.edu.au 31 July 2013
Degrees Conferred Ad Eundem Gradum Policy This document will be updated to eliminate any ambiguities in the wording of the curent policy.  It will also be separated into different policy and procedures documents with the Provost designated as the administrator of the policy. John Dixon; Executive Director, Provost’s Office x16422; john.dixon@sydney.edu.au 15 August 2013
Agreements for Educational Services Policy 2011 Will be amended to extend the coverage of the policy to educational services delivered to the University by other parties. The administrator of the policy will also change to the Provost. John Dixon; Executive Director, Provost’s Office x16422; john.dixon@sydney.edu.au 4 September 2013
Harassment and Discrimination Prevention Policy and Resolution Procedure This policy requires review to align with the amendments to the Sex Discrimination Amendment (Sexual Orientation, Gender Identity and Intersex Status) Act 2013. Minor amendments to this document have been completed in October 2013 with a more comprehensive review yet to be completed. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 4 September 2013
Injury Management Policy This policy will be amended to reflect the current framework and approach to injury management at the University. Dana Traurig; Senior HR Policy and Projects Officer x40746; dana.traurig@sydney.edu.au 4 September 2013
Environmental Sustainability Policy This policy will be amended to reflect the current environmental sustainability initiatives and clarify who has the responsibility for implementation. Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au 26 September 2013
Brand Policy This policy will be amended to reflect current brand practices and requirements.  Procedures will be removed from the existing document and a separate procedures document developed. Andrea Dyson; Brand Coordinator, Brand and Marketing Services x11585; andrea.dyson@sydney.edu.au 3 December 2013
Academic Board Policy on Awards with Honours This policy will be amended regarding direct entry in some circumstances to an honours degree. Megan Kemmis; Executive Officer to the Academic Board, University Secretariat x13306; megan.kemmis@sydney.edu.au 11 March 2014
Filming and Photography on Campus Policy This policy will be reviewed to reflect current requirements and will establish principles that will govern the review and approval of requests, including privacy, security and traffic considerations. Louise Wagner; Executive Officer, Campus Infrastructure Services x15122; louise.wagner@sydney.edu.au 28 May 2014
Academic Dishonesty and Plagiarism in Coursework Policy This review will specify the manner in which academic dishonesty in group work is to be addressed and corrects a drafting error in clause 5.3.4. Kerrie Henderson; University Policy Manager, Policy Management Unit x69049; kerrie.henderson@sydney.edu.au 28 May 2014
Advertising on Campus Policy This policy will be amended to reflect current practices and requirements.  Procedures will be removed from the existing document and a separate procedures document developed. Andrea Dyson; Brand Coordinator, Brand and Marketing Services x11585; andrea.dyson@sydney.edu.au 18 June 2014
Treasury Management Policy This policy will be amended to reflect current practices and requirements. Helen Ware; Accounting Manual Review, Financial Control and Treasury x40703; helen.ware@sydney.edu.au 18 June 2014