ř xmlns="http://www.w3.org/1999/xhtml" xml:lang="en" lang="en"> University of Sydney Library News Letter No.30


University of Sydney Library Newsletter

Issue N¬ļ 30 - April 1997

ISSN 1326-2785
Newsletter archive

Expired URLs removed

In this Issue

Searching the Library Catalogue using the Web


A Web interface to the Library catalogue, WebPAC, was officially released at the start of first semester this year. World Wide Web technology has been used to create graphical menus, hypertext links, and search forms, creating a new look for the catalogue and providing the following new features:

  • Links from catalogue records to full-text of items available on the Web such as e-journals, conference papers, government documents, standards and specifications, etc.
  • As an example, try a Journal Title search in WebPAC for the Medical Journal of Australia.
  • Links to related items by clicking on subject headings, call numbers, authors.
  • Links from most locations, such as a branch library or the Fisher Library, to information on that location including opening hours.

The new interface is available for searching almost all of the Library Catalogue's components including:

  • The Main catalogue for books, conference proceedings, journals, etc.
  • Expanded Academic Index (1987-present) to search for journal articles by author or topic.
  • Biological and Agricultural Index (1991-present) to search for journal articles by author or topic.
  • The Special Reserve Collection by lecturer or course name.
  • The new Special Collections Database.

WebPAC does not replace the Library's non-graphical or Telnet interface. Both will remain available. There is a link from the Library's home page (http://www.library.usyd.edu.au/) under Library Catalogues to both the Web interface and the non- graphical (Telnet) interface. The Web address or URL for direct access is http://opac.library.usyd.edu.au/

For self-service options such as checking current loans, placing holds and renewals, the Library is directing users to the Telnet interface. When further developments have been made with these self-service options, they will also be available via WebPAC.

As with any Web resource, WebPAC is evolving. Comments and suggestions are welcomed and can be directed to Suggestions about Library Services and Facilities, a menu choice in both catalogue interfaces.

Special Collections Database

A new option that has been made available to users with the advent of the Web interface of the library catalogue is the provision of an inhouse database containing short records for books, photographs, manuscripts and other documents held in the Rare Book & Special Collections Library. These records refer to materials contained in collections which have either previously been unlisted or for which only a short collection level entry has been available.

Manuscripts relating to Rex Armitage, J.J.C. Bradfield, Christopher Brennan, John Le Gay Brereton, the Cosme Colony, Lillian Honiss, John Dunmore Lang, George Bernard Shaw, Douglas Stewart and Camilla Wedgewood among others have been included in the database to date, with more records to be added in 1997. Of particular importance is the Library's collection of original manuscripts and first editions of many of the works of Henry Lawson which have not previously been available to the public.

Access to the database may be obtained via the link provided on the first page of the Library's WebPAC catalogue. It will also be available via the non-graphical or Telnet interface in the near future. The database does not replace records entered into the Library's main catalogues. These must still be consulted for the majority of materials held in the Rare Book Library.

Improved Database Access

In 1994 the Library introduced University-wide access to a number of significant journal citation and abstracts databases using the Ovid search software. Last year, Embase, a bio-medical and pharmaceutical database, was added to Medline, PsycInfo, CINAHL (Nursing) and Compendex Plus (Engineering). This year access to these databases was enhanced with the introduction of a World Wide Web interface. Library and other workstations connected to the University network now can use a Web browser, such as Netscape, to interrogate the databases and download the search results. The powerful Ovid search engine is still used but the more familiar features of a graphical Web browser are available as an alternative to the original menu-driven system. Researchers no longer are required to register for an individual login and password, unless they use an Internet service other than the University's. Both experienced and novice users are finding the Web interface easy to use, especially for refining searches and downloading results.

In conjunction with this development, the Library will soon implement a link between the Ovid databases and the INNOPAC catalogue. When a relevant journal citation is found, a simple keystroke will be available to display the Library's holdings of the particular journal. The Ovid Web interface is also now available to the Current Contents database made available to most Australian universities. This current table of contents service for leading academic journals is searched around 2,000 times per month at the University. All workstations connected to the University network can connect to Current Contents: (http://ovid.unilinc.edu.au/ovidweb-x/ovidweb.cgi)

Also exploiting the increasingly familiar WWW interface, the Library has arranged access, as part of an Australian universities' trial, to several citations databases which also provide the full text of many articles. Searchbank is the proprietary name of the interface to several Information Access Corporation databases:

  • Expanded Academic ASAP (1994- ) This database gives information on a wide range of areas including Humanities, Social Sciences and the General Sciences, indexing 1,580 journal titles and making available 527 in full-text. It also provides access to back files from 1980-1993.
  • Computer Database ASAP (1994 - ) covers information on computers and computer related products, indexing 150 journal titles with 103 available in full-text.
  • LegalTrac (1980- ) indexes approximately 800 legal publications in the fields of Government Regulations, Practice of Law, Taxation, International Law and Case Studies. The text of indexed articles, however, is not available.

Access to Searchbank and all the above databases with a Web interface is available to workstations connected to the University network via the Library's Databases page: http://www.library.usyd.edu.au/Databases/

The Searchbank trial is for twelve months and offers the opportunity to test the relevance of the databases to the research needs of staff and students, and the suitability of the software. Many citation databases are now available on several platforms and the Library needs to evaluate the options available. For example, Expanded Academic Index, without full-text, is also available through the Library's catalogue system where the particular holdings of the journal are displayed. Feedback from researchers and students on the various databases is very welcome. All electronic databases provided by the Library are listed by title and subject at its Databases web page at: http://www. library.usyd.edu.au/Databases/

In particular, information on gaining access to many of the databases via SydNet and assistance with this use is provided from this page.

For further information on network access to databases, contact:
Sten Christensen
Telephone: 9351 3560
E-mail: sten.christensen@sydney.edu.au

Networked Electronic Texts at the University of Sydney

University staff and students now have access to a variety of philosophical, historical and political electronic texts on the World Wide Web via the SETIS web page, URL: http://setis.library.usyd.edu.au/setweb/texts.html as well as the following individual sites:

  • Complete Works of Aristotle (English trans.)
  • Collected Dialogues of Plato (English trans.)
  • Collected Works of John Dewey http://198.137.186/intelex/pastmast/query/dewey.htm
  • Philosophical Works and Selected Correspondence of John Locke
  • Complete Works and Correspondence of David Hume
  • Nietzsches Werke: Historisch-Kritische Ausgabe (German)
  • British Philosophy 1600-1900 (includes works by Berkeley, utilitarians, political economists, Sidgwick, complete works of Thomas Hobbes and others).

These texts can be searched for keywords, bibliographic details, or browsed as full texts. These electronic texts, which are currently located on the publisher's server in Virginia, will shortly be available on the Library's own server.

Local electronic texts available on the web, also only for University of Sydney users, are being developed. Please have a look, if you are interested, at English Poetry and English Verse Drama at:

The Patrologia Latina Database is also in the development stage, but should be ready soon for a trial on the Web.

In addition to these texts, there are 2,000 French texts from the 14th century onwards available via Frantext at: http://www.ciril.fr/~mastina/FRANTEXT

It is only available on specific machines within SETIS and on level 3 of Fisher Library.

In the next 2-3 months further databases including Shakespeare, The Bible, Goethe, 18th century fiction and the Oxford English Dictionary, will be added. All of these will be restricted to University of Sydney machines, although public domain copies of texts captured from the Oxford Text Archive which have no such restriction, will soon be included.

For further information contact the SETIS Coordinator:
Creagh Cole
Telephone: x17408
E-mail: creagh.cole@sydney.edu.au

Internet Training

Approximately 700 University of Sydney staff and postgraduates attended Internet training courses run by the Library Internet Training Team last year. The courses were extremely popular and the feedback from those who attended was very positive.

It is pleasing to announce that once again the team of Steve Ryan (Coordinator), Gail Higgins and Philippa Crosbie will be running courses this year.

Last year's courses "Searching the Internet" and "Communicating via the Internet" have been revised and updated as befitting anything related to the Internet. A new course "Internet for Researchers (an overview)" has been added to assist those with very little or no experience of the Internet. New courses are also being planned for second semester.

For more details on these courses including dates and how to make a booking, see: http://www.library.usyd.edu.au/Train/

The team is also working with library branch staff to develop courses related to their subject areas. In Fisher Library an undergraduate Internet training package is being planned.

The aim is the share knowledge and experience throughout the library to maximise the benefits to our clients.

Steve Ryan and the other members can be contacted at:
Telephone: 9351 5030
E-mail: itt@library.usyd.edu.au

Metropolitan Universities Borrowing Agreement (MUBA)

For many years the University of Sydney Library was reluctant to provide borrowing privileges to the undergraduate students of other universities on the basis that it might prove detrimental to the service provided to our own students. In 1996 we moved beyond these doubts and joined the Metropolitan Universities Borrowing Agreement (MUBA). MUBA had its beginnings in 1992/1993 when the University of Technology, Sydney and the University of New South Wales established a trial reciprocal borrowing agreement for the undergraduates of each institution. The trial was successful and was formalised in a contract which soon expanded to include Macquarie University, the University of Western Sydney and the Australian Catholic University. The scheme is based on the recognition that nett lenders among its members deserve financial recompense while nett borrowers have an obligation to pay for the service which they receive. This is achieved by a series of charges, paid by both the home institution of the reciprocal borrower and the individual borrower, which seek to address the costs of registration, issue of cards and lending of material. The fees for each registered borrower are $20 paid by the home library to the host library plus $10 paid by the borrower on applying for a borrowing card plus $1 paid by the home library for each book borrowed by their students at each of the other libraries. At the end of each year's operation individual participating libraries submit details of how many borrowers they registered and how many loans they issued to the student of each of the other libraries. This is balanced against the number of registrations and loans generated by their own borrowers at these other libraries and the difference results in either an invoice to pay or a cheque.

The University of Sydney, as expected, proved an attractive "target" for borrowers from other universities. Indeed, with the sole exception of Macquarie University, our balance was in surplus with all MUBA libraries. Some 641 MUBA borrowers were issued with cards in 1996 and they managed to borrow 7,191 items. While this activity was significant it was certainly not excessive and represented less than one per cent of the total loans issued throughout the system. Just over 50% of all MUBA loans (3,651) came from Fisher Library, with almost 39% (2,775) from the various branch libraries and a further 9% (635) from the Conservatorium of Music. There were small numbers of loans at the Faculty of Health Sciences and the College of the Arts. Over 90% of all MUBA cards (581) were produced at Fisher Library with the Conservatorium of Music producing most of the rest.

On the financial side the University of Sydney received some $15,990 from MUBA universities and borrowers. After a payment of $3,208 is made to Macquarie University the remaining funds will be distributed to the various libraries of the University of Sydney in proportion to the levels of their MUBA activities. These funds will no doubt be a useful supplement to straitened budgets.

The MUBA scheme has continued to grow in 1997 and two new members - University of Newcastle and Southern Cross University - have joined. Along with their collections they bring with them a challenge for the scheme participants - what will MUBA's name be changed to? Clearly as universities outside Sydney link up the "Metropolitan" tag will no longer be appropriate. For the University of Sydney our first year of undergraduate reciprocal borrowing has been successful. Further growth in activity is expected in 1997 as the scheme expands and more potential borrowers become aware of the availability of our resources.

Staff Library Cards

University staff without a library card may obtain one from Fisher Library Loan Enquiries or the Law Library.

Fisher Library Loan Enquiries is open 9:00am - 5:45pm, Monday to Friday. Staff using Fisher Library's Loan Enquiries should make an appointment to have a photo ID made on the spot. Appointments may be made in person or on extension 12265. Staff who have not yet received a salary statement should provide confirmation of appointment.

Academic staff, and general staff, Levels 6 and above, are given academic/higher degree borrowing privileges which entitle you to 8 weeks loan on most Research Collection items (unless recalled from loan) and 5 renewals.

Staff using the Law Library should contact the Law Library Circulation Librarian on extension 10217.

Library Budget 1997

Although the Library was one of the areas in the University spared the general cut of 1.5% to its operating grant, the University was not able to deliver the third instalment of additional funding foreshadowed following the Library Review. After the March budget revision the Library budget for 1997 stands at $19.9 million, of which $1.425 million is devolved to the Health Sciences Library and is not included in the figures below. The Library also receives a proportion of student fee income, estimated in 1997 to be $1.207 million as well as revenue from photocopying and fines.

Two areas will add significantly to costs in 1997 - increased salary rates negotiated as part of the new enterprise agreement and inflation in the cost of library materials. As the Library receives no supplementation for these unavoidable cost increases, it has been necessary to draw on accumulated reserves to support the budget which in 1997 is distributed as follows:

Collections and access to information$8,461,000
Equipment and operating expenses$2,820,500
Compulsory transfer to reserves.$555,000
TOTAL $22,967,833

Increasing access to electronic information is a high priority and in order to impose some measure of stability in expenditure on collections, there is no allocation this year for new print subscriptions. However, new titles can be ordered by nominating existing subscriptions of equivalent value for cancellation. Details of the procedures and consultation process to be followed will be circulated shortly and are available on the Web at: http://www.library.usyd.edu.au/Services/Policies/cancel.html

A further 3% cut to the University's operating grant has been announced for 1998. All areas of library expenditure will have to be scrutinised during 1997 as the balance of the pay increases will have to be found next year, in a contracting budget. While usage of library services continues to rise this will be a difficult task.

Judith Campbell
Acting University Librarian


Applications for the position of University Librarian have closed and the selection process, chaired by the Deputy Vice-Chancellor, Professor Derek Anderson, is underway.

Until 30 June, Judith Campbell is Acting University Librarian, Lesley Muir is Acting Associate Librarian (Branch Libraries), Jennifer Hayes is Acting Nursing Librarian and Jeremy Cullis is Acting Architecture Librarian.

Su Hanfling was appointed to the position of Badham Librarian in January.