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Enrolment 2013

Enrolment for semester 1, 2013 coursework students has now finished, research students may enrol up until Friday 29th March. This website will be updated with enrolment information for semester 2, 2013 applicants at a later date

Once you have been given an offer of admission, you will be required to enrol in your course prior to commencement. You have the option to enrol by either attending one of our on-campus enrolment days, or remotely by completing an enrolment form by email. See below for further details.

ADDITIONAL IMPORTANT INFORMATION:
Identification: Please be advised that you will be required to present a photo ID at on-campus enrolment.

You will need to bring:

  • Photo ID (eg. Passport or Driver’s licence)
  • The list of Units of Study (if you are a coursework or Masters of Philosophy student)
  • Tax File Number (if you plan to defer payment using FEE-HELP or HECS-HELP - see the Going to Uni Website for more information)

How to prepare for on-campus enrolment day

Coursework Students
Consult the Faculty Handbook and make a list of your unit of study choices.

Include:

  • Unit of study codes
  • Titles of the Unit of Study
  • Semester that you will undertake each unit of study

Note: Students undertaking the following programs: surgery, public health, reproductive health sciences and human genetics, clinical epidemiology, STD/HIV; may be required to undertake PUBH 5018 – Introductory Biostatistics, and therefore are encouraged to undertake a mathematics bridging course

Visit the Going to Uni Website and learn about payment options available to you.

Research Students
Masters of Philosophy students consult your Faculty Handbook to check which unit of study is compulsory for your degree
Make a note of:

  • Unit of Study Code
  • Title of the Unit of Study
  • Semester that you will be undertaking the Unit of Study

Masters of Philosophy students undertaking the unit MEDF5005 - Health Research Methods and Ethics can find the 2012 timetable (pdf) here

Masters and Doctor of Philosophy students should also contact their supervisor to:

  • inform them of the enrolment date
  • organise an induction
  • organise a start date after completing the enrolment.

On-Campus Enrolment Dates

On campus enrolments dates for semester 2, 2013 will be published at a later date

Stages of Enrolment

Stage 1
Once you arrive at Burkitt Ford Lounge Edward Ford Building A27
You will be asked to check and complete your enrolment forms.
Here you will have the opportunity to make any changes to your personal details and add your unit of study choices.

You will also be asked how you will be paying for fees.
NOTE: You will not be required to pay your fees on the day.

If you wish to pay your fees up front the University will send you an invoice for tuition fees due for the current semester, one week after you enrol.
Total fees due will be calculated on the day of enrolment and will be based on the number of credit points in which you enrol. Payment details will be listed on the invoice.

If you wish to defer your payment of fees (take out FEE-HELP or HECS-HELP) you will be given forms to complete, which will require your tax file number (see the Going to Uni Website for more information).

NOTE: If you are a Domestic/Local Research Student you are not required to pay any fees. The Research Training Scheme allows local students a number of Commonwealth funded semesters (8 for a Doctorate, 4 for a Masters). See research student support for more information.

You will then complete Stage 1 with a faculty enrolment officer, where your unit of study choices and fees are logged on the University system.

After this you will proceed to the central University enrolment, Stage 2 (for more information see Stage 2 enrolment) and then complete your enrolment at stage 3 by getting your student card (for more information see the Card Centre Webpage)

Distance Enrolment

Distance enrolment for semester 2, 2013 will take place closer to the semester 2 start date

Within 10 days of receiving your firm offer you should receive an email from the Admissions Office containing an enrolment form.

To complete enrolment remotely please fill in the enrolment form indicating the units of study you wish to take and how you intend to pay your fees, as well as completing the compulsory student questionnaire. You’ll need to return your completed enrolment form by email to the Admissions Team by March 1st to ensure your enrolment is completed in time for the semester 1, 2013 start date.

If you wish to pay your fees up front the University will send you an invoice for tuition fees due for the current semester, one week after you enrol.
Total fees due will be calculated based on the number of credit points in which you enrol. Payment details will be listed on the invoice.

If you wish to defer your payment of fees (take out FEE-HELP or HECS-HELP) we will send you the forms to complete by post. You will need to complete and return them to the HECS and FESS Office before March 31st.

You’ll also need to apply for your student card, information on how to do this will be sent with your enrolment form.

If you have not received an enrolment form within 10 days of receiving your firm offer, please email and we’ll send you one out.

Deferral of commencement

If you have been given an offer of admission but can't enrol for the semester of the offer, you can apply to defer your enrolment until the next intake. Note that deferrals are not automatically granted, particularly for research applicants as the funds to support the research project may only be available for a limited period.

Domestic and International (Distance) Students:
Please submit your request for deferment via your Sydney Student Portal. Make sure to include a brief reason why you are asking for the deferral.

If you do not have a Sydney Student Portal, please lodge a request with Student Services on the following email: stating your name, student number, the course you have received an offer for, which semester you wish to defer to (e.g. semester 2, 2013) and a brief reason why you are asking for the deferral.

International Students (on campus):
Please submit your request for deferment via your Sydney Student Portal.

Otherwise International students in face-to-face courses including research degrees should follow the deferral instructions provided by the International Office.

Orientation

Some Schools and Disciplines offer orientation for new students prior to or at the beginning of a new semester.
Schools and Disciplines should be contacted directly if information is not available below.

Research Students

Research students should visit the Information for Research Students page to learn about support available. It is also important that student familiarise themselves with the University's Codes of Conduct.

Vaccination against infectious diseases

Prior to the commencement of your clinical placement (if applicable), you are required to comply with the NSW Department of Health's Policy Directive: Occupational Assessment, Screening & Vaccination Against Specified Infectious Diseases.
Participation in screening and vaccination according to the Directive is a prerequisite for students for clinical placement in the facilities of NSW Health. Failure to comply with the requirements of the Directive may jeopardise completion of your studies.

The Directive requires that you consult your local doctor to obtain proof of your immunity status and/or be vaccinated against diphtheria, tetanus, pertussis, measles, mumps, rubella, chicken pox, hepatitis B, influenza and tuberculosis. Tuberculin skin test (TST) for Tuberculosis is required if a person was born in a country with a high incidence of tuberculosis, or has resided for a cumulative time of 3 months or longer in a country with a high incidence of tuberculosis, as listed at: http://www.health.nsw.gov.au/publichealth/Infectious/a-z.asp#T. Once established, proof of immunity or vaccination must be carried with you at all times when on placement in the facilities of NSW Health and will be required prior to this placement. A "Record Card" will be provided at enrolment for this purpose. The Directive can be accessed at http://www.health.nsw.gov.au/publichealth/immunisation/ohs/.

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Criminal record check

All health care workers, including students who undertake training or fieldwork in the NSW health care system, are required to be subject to a criminal record check as a condition of gaining access to NSW Department of Health facilities. All students affected by this policy will receive, as part of their enrolment package, a form from the NSW Department of Health consenting to a criminal record check. The NSW Department of Health requires you to complete, sign and return the ‘Student Undertaking’ declaration form included in the enrolment package to the University as soon as possible after receipt. Students are then required to obtain (and pay the relevant fee) a National Police Certificate either through a state or territory police service or the Australian Federal Police. Failure to do so could mean a delay or non-acceptance by the NSW Department of Health of your application for a placement. Non-acceptance of a student under this policy could affect that student’s academic progress .
Accordingly, you are urged to contact the Medical School if you have any concerns or if you wish to obtain a full copy of the NSW Department of Health’s policy. Enquiries concerning this policy can also be directed to the Sydney University Postgraduate Representative Association (SUPRA).

The University is not involved in this checking process and it will not be given any information about students on whom an adverse criminal record report is made. This information will be retained by the NSW Department of Health, which is legally entitled to hold such records and the NSW Department of Health will correspond directly with adversely affected students. The University, in consultation with SUPRA, has established protocols to enable students affected by the policy to receive appropriate advice and support and, if necessary, to enable them to transfer their enrolment to another course.

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Prohibited employment declaration

The NSW Child Protection (Prohibited Employment) Act 1998 regulates the employment of “prohibited persons” in “child-related employment”. Under the Act a “prohibited person” is a person who has committed a serious sex offence. “Child related employment” means employment, paid or unpaid, which involves direct contact with children, where that contact is not directly supervised. The Act specifically includes persons undertaking practical training as part of an education or vocational course within its definition of employment. Under the Act, the University must, before referring a student to a child-related placement, require that student to disclose whether or not he or she is a “prohibited person”. Further, if the University becomes aware that a student is a “prohibited person” it must not refer that student to a child-related placement or allow a placement to continue.

It follows from the above that if you are enrolling in, or are already enrolled in, a course which requires you to undertake a placement in a setting where you are in direct contact with children you are required to complete a Volunteer/Student Declaration form at the time of your in-person enrolment or orientation and lodge it with the designated officer (found at Stage 2 of your enrolment).

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