Administrative Staff

Spiral stairs

The OME Administration Team is divided into 6 different units.

  • OME reception
  • OME administration
  • OME Learning and Teaching Support
  • OME Assessment and Evaluation
  • Personal and Professional Development (PPD) and Program Support
  • Indigenous Health Education

Each of these units has different responsibilities. A detailed description of each unit with contact details and responsibilities is listed below. For all general enquiries please ring OME reception under 9036 5061.

OME Reception

Name  Position
Responsibilities

 

Room 132, Edward Ford
T: +61 2 9036 5061
F: +61 2 9036 7580
E:

Executive Assistant

  • Administration and primary contact point for diary and telephone for the Head of Medical Program
  • Receiving, assessing and managing telephone, e-mail enquiries and correspondence as well as following these up
  • Faxing; mailing; photocopying; compilation of manuals, reports and agendas for distribution
  • Collecting, sorting and distributing mail
  • Providing secretarial support for the organisation of meetings and small events including collating and distributing papers, booking and organising of the venue (including audio-visual equipment), ordering catering when required and making travel arrangements
  • Ordering and maintenance of relevant office stationery and equipment
  • Managing the parking for visiting lecturers
  • Provides administrative support to the Stage 1 & 2 PBL', monitoring and supplies of PBL rooms

OME Administration

 Name  Position  Responsibilities

 

Room 130a, Edward Ford
T: +61 2 9036 6561
F: +61 2 9036 7580
E:

Executive Officer 

Overall management of administrative matters in the OME, including

  • Budget management including reporting
  • Management of staff training budget & allocations
  • Purchase order approval and Spendvision reconciliation
  • Travel requisitions, per diems and acquittals
  • Casual timesheets and casual recruitments
  • Reimbursements and payment of honorariums
  • Maintenance of HR files
  • Recruitment and employment including staff leave
  • Staff development & supervision
  • Advice on University policies and procedures
  • Liaising with Clinical Schools & the Faculty of Dentistry to ensure overall smooth running of the Medical Program
  • Management of the Scholarships Index for the Sydney Medical School
  • Strategic planning including staffing and budget allocations
  • Student advocacy and support in relation to administrative procedures
  • OME administrative representative on Sydney Medical School committees
  • Assisting with the accreditation of the SMP through the AMC
  • Reporting to external bodies including Health Workforce Australia regarding clinical placement
  • Asset Management & ordering of all IT equipment for staff and teaching rooms in the SMP

Learning and Teaching Support Unit

 Name  Position  Responsibilities

Alicia Kaya

Room 133, Edward Ford
T: +61 2 9036 6529
F: +61 2 9036 7580
E:alicia.kaya@sydney.edu.au

Works - Monday - Friday

Learning and Teaching Support Officer - Stage 1

Co-ordination and timetabling of Stage 1 curriculum content for the Medical Program, including lectures, themes and PBLs.

  • Develop and maintain the Compass events timetable for the above and respond to queries from students and staff
  • Liaise with staff in the Faculty of Dentistry to assist with timetable co-ordination between the two Faculties
  • Co-ordination of lecture  and theme session master lists, schedules, invitations and confirmations for Stage 1 of the Medical Program, including liaising with the Stage 1 Coordinator, and relevant Block and Theme chairpersons
  • Co-ordinate Stage 1 content review process including:
    • Maintaining curriculum grid sheets
    • Administering schedules of recommended content changes
    • Web publishing and maintenance of the Medical Program site [using the Content Management System (CMS) and Compass]
    • Updating student and tutor handbooks
  • Invite and prepare PBL tutors for all blocks including set up of mail lists and PBL tutor evaluation via CMS

Jennifer Burn

Room 133, Edward Ford
T: +61 2 9036 7186
F: +61 2 9036 7580
E:

Works - Monday - Friday

Learning and Teaching Support Officer - Stage 2

Co-ordination and timetabling of Stage 2 curriculum content for the Medical Program, including lectures, themes and PBLs.

  • Develop and maintain the Compass Events timetable for the above and respond to queries from students and staff
  • Liaise with staff in the Faculty of Dentistry to assist with timetable co-ordination between the two Faculties
  • Co-ordination of lecture  and theme session master lists, schedules, invitations and confirmations for Stage 2 of the Medical Program, including liaising with the Stage 2 Coordinator and relevant Block and Theme chairpersons
  • Co-ordinate Stage 2 content review process including:
    • Maintaining curriculum grid sheets
    • Administering schedules of recommended content changes
    • Web publishing and maintenance of the Medical Program site [using the Content Management System (CMS) and Compass]
    • Updating student and tutor handbooks
  • Invite and prepare PBL tutors for all blocks including set up of mail lists and PBL tutor evaluation via CMS

Annie Sadowski

Room 133, Edward Ford
T: +61 2 9351 7068
F: +61 2 9036 7580
E:

Works - Monday - Thursday

Learning and Teaching Support Officer - Stage 3

Co-ordination of Stage 3 curriculum content for the Medical Program, including lectures, themes and PBL/CRS.

  • Maintaining an electronic diary primarily for the Stage 3 Coordinator
  • Co-ordinate the Stage 3 content review process including:
    • Web publishing and maintenance of the Medical Program site [using the Content Management System (CMS) and Compass]
    • Administering schedules of recommended content changes
    • Organising meetings & minute taking
    • Student and tutor handbooks
  • Secretariat for Stage 3 Committee
  • Posting bulletins on the Sydney Medical Program website
  • Co-ordination of Conference Week
  • Co-ordination of Stage 3 Orientation Program
  • Preparation and co-ordination of the quarterly OME newsletter using desktop publishing software.
  • Spendvision reconciliation
  • Providing administrative support to the Clinical Schools
  • Administration support for the Elective Term

Assessment and Evaluation Unit

 Name  Position  Responsibilities

Pieta Joy

Room 131, Edward Ford
T: +61 2 9351 2584
F: +61 2 9036 7580
E:

 

Assessment and Evaluation Manager

Responsible for the following in relation to Assessment:

  • Administration of assessment papers (formative and summative, written and clinical) for Stages 1-3
  • Exambank administration and assistance
  • Results record keeping (Stages 1-4) and notification of student results
  • Assessment website maintenance
  • Secretariat for Clinical Assessment and Examination Committees

Responsible for the following in relation to Evaluation:

  • Generating evaluation research methodologies for the Medical Program
  • Collating and distributing results of Evaluation research
  • Organising and facilitating GMP Evaluation research for staff and students on campus and at the Clinical Schools
  • Evaluation website maintenance

Contact for specific queries in the areas of:

  • Assessment policy and procedures (e.g. Progression and Students at Risk)
  • Results record keeping
  • Notification of student results
  • Examination Committee (secretariat) 

Dominique Briones

Room 131, Edward Ford
T: +61 2 9351 6295
F: +61 2 9036 7580
E:

Assessment and Evaluation Officer

Responsible for the following in relation to Assessment:

  • Administration of assessment papers (formative and summative, written and clinical) for Stages 1-3
  • Exambank administration and assistance
  • Results record keeping (Stages 1-4) and notification of student results
  • Assessment website maintenance
  • Servicing of Clinical Assessment and Examination Committees.

Responsible for the following in relation to Evaluation:

  • Generating evaluation research methodologies for the Medical Program
  • Collating and distributing results of Evaluation research
  • Organising and facilitating GMP Evaluation research for staff and students on campus and at the Clinical Schools
  • Evaluation website maintenance
  • Servicing of Evaluation Committee.

Contact for specific queries in the areas of:

  • Diary management for Heather Jeffery
  • Evaluation Committee (secretariat)

Carolyn Saul

Room 131, Edward Ford
T: +61 2 9036 7582
F: +61 2 9036 7580
E:

Works - Tuesday - Thursday

Assessment Support Officer

Responsible for the following in relation to Assessment:

  • Co-ordination of content of written assessment papers (formative and summative) for Stages 1 and 2
  • Exambank administration and assistance, including assigning access and updating user guides
  • Secretariat for the Australian Medical Schools Assessment Collaboration (AMSAC)

Contact for specific queries in the area of:

  • Exambank
  • AMSAC (secretariat)

PPD and Program Support

Name Position Responsibilities

Stacey Gentilcore

T: +61 2 9351 6296

F: +61 2 9036 7580

E:

Works - Monday - Thursday

PPD & Research Support Officer

  • Provide administrative support for the Masters of Medical Education including:
    • Management of on-line units of study in WebCT
    • Support academic staff teaching units of study face to face
    • Process student results each semester
    • Organise ITL evaluations, follow up & report on responses
    • Service committee meetings for the Masters of Medical Education
  • Provide administrative support for the Personal and Professional Development (PPD) Theme including: 
    • Provide high level PPD administrative support for Stages 1, 2 and 3 of the Sydney Medical Program
    • Administration of the PPD assignments
    • Event management of PPD intensive workshops
    • Assist with the preparation of PPD documents such as Problem Based Learning (PBL) tutorials and student handbooks including placing the Stage 3 PPD handbook and other resources on the Sydney Medical Program website
    • Post bulletins to students on the Sydney Medical Program website
  • Provide administrative support for the Combined Medical Program including
    • Arrange welcome function
    • Provide student support for students in the Medical Education and Combined Medical Degree Program
    • Manage the completion of the 0 credit point subject STMP3007 (rural placement or research elective) including arrangement of placements at the Rural clinical schools
    • Manage student database
    • Service meetings of the Combined Medical Degree Committee
    • Create FlexSIS reports of program enrolments

Indigenous Health Education Administration

 Name Position  Responsibilities

Lyn Chick

Room 107, Edward Ford
T: +61 2 9036 7577
F: +61 2 9036 7580
E:

Administration Officer

  • Providing administrative support for Indigenous Health Education Unit 
  • Administration support for the Independent Learning Activity (ILA)