Colleen Wells

Room 132, Edward Ford
T: +61 2 9036 5061
F: +61 2 9036 7580
E:

Executive Assistant

• Administration and primary contact point for diary and telephone for the Head of Medical Program
  
• Receiving, assessing and managing telephone, e-mail enquiries and correspondence as well as following these up
• Faxing; mailing; photocopying; compilation of manuals, reports and agendas for distribution
• Collecting, sorting and distributing mail
• Providing secretarial support for the organisation of meetings and small events including collating and distributing papers, booking and organising of the venue (including audio-visual equipment), ordering catering when required and making travel arrangements
• Ordering and maintenance of relevant office stationery and equipment
• Managing the parking for visiting lecturers
• Provides administrative support to the Stage 1 & 2 PBL', monitoring and supplies of PBL rooms

Karen Scott

Room 130a, Edward Ford
T: +61 2 9036 6561
F: +61 2 9036 7580
E:

Executive Officer

Overall management of administrative matters in the OME, including

• Budget management including reporting
• Management of staff training budget & allocations
• Purchase order approval and Spendvision reconciliation
• Travel requisitions, per diems and acquittals
• Casual timesheets and casual recruitments
• Reimbursements and payment of honorariums
• Maintenance of HR files
• Recruitment and employment including staff leave
  
• Staff development & supervision
• Advice on University policies and procedures
• Liaising with Clinical Schools & the Faculty of Dentistry to ensure overall smooth running of the Medical Program
• Management of the Scholarships Index for the Sydney Medical School
  
• Strategic planning including staffing and budget allocations
• Student advocacy and support in relation to administrative procedures
• OME administrative representative on Sydney Medical School committees
  
• Assisting with the accreditation of the SMP through the AMC
  
• Reporting to external bodies including Health Workforce Australia regarding clinical placement
  
• Asset Management & ordering of all IT equipment for staff and teaching rooms in the SMP

Christiana Katalinic

Room 134, Edward Ford
T: +61 2 9351 5111
F: +61 2 9036 7580
E:

Works - Tuesday - Thursday

Learning and Teaching Support Manager

Team leader responsible for administration of OME Learning & Teaching Support Unit

• Co-ordination and monitoring of the web publishing and maintenance of the Sydney Medical Program website
• Co-ordination and monitoring of revision and renewal of Stages 1, 2 and 3 curriculum content
• Web publication of new and revised curriculum documents
  
• Management and overseeing of tasks relating to the content renewal and delivery of the Medical Program Curriculum.
  
• Liaison between the Medical Post-graduate Student Unit and the Sydney Medical School IT Group
• Monitor emails sent to year group mailman lists and facilitate student site access

Annie Sadowski

Room 133, Edward Ford
T: +61 2 9351 7068
F: +61 2 9036 7580
E:

Works - Monday, Tuesday, Thursday & Friday

Learning and Teaching Support Officer - Stage 2

Co-ordination and timetabling of Stage 2 curriculum content for the Medical Program, including lectures, themes and PBLs.

• Develop and maintain the Compass Events timetable for the above and respond to queries from students and staff
• Liaise with staff in the Faculty of Dentistry to assist with timetable co-ordination between the two Faculties
• Co-ordination of lecture  and theme session master lists, schedules, invitations and confirmations for Stage 2 of the Medical Program, including liaising with the Stage 2 Coordinator and relevant Block and Theme chairpersons

• Co-ordinate Stage 2 content review process including:
  
  • Maintaining curriculum grid sheets
  • Administering schedules of recommended content changes
  • Web publishing and maintenance of the Medical Program site [using the Content Management System (CMS) and Compass]
  • Updating student and tutor handbooks

• Invite and prepare PBL tutors for all blocks including set up of mail lists and PBL tutor evaluation via CMS

Pieta Joy

Room 131, Edward Ford
T: +61 2 9351 2584
F: +61 2 9036 7580
E:

Assessment and Evaluation Manager

Responsible for the following in relation to Assessment:

• Administration of assessment papers (formative and summative, written and clinical) for Stages 1-3
• Exambank administration and assistance
• Results record keeping (Stages 1-4) and notification of student results
• Assessment website maintenance
• Secretariat for Clinical Assessment and Examination Committees

Responsible for the following in relation to Evaluation:

• Generating evaluation research methodologies for the Medical Program
• Collating and distributing results of Evaluation research
• Organising and facilitating GMP Evaluation research for staff and students on campus and at the Clinical Schools
• Evaluation website maintenance

Contact for specific queries in the areas of:

• Assessment policy and procedures (e.g. Progression and Students at Risk)
• Results record keeping
• Notification of student results
• Examination Committee (secretariat) 

Melinda Donevski

Room 131, Edward Ford
T: +61 2 9036 7582
F: +61 2 9036 7580
E:

Works - Tuesday - Thursday

Assessment Support Officer

Responsible for the following in relation to Assessment:

• Co-ordination of content of written assessment papers (formative and summative) for Stages 1 and 2
• Exambank administration and assistance, including assigning access and updating user guides
• Secretariat for the Australian Medical Schools Assessment Collaboration (AMSAC)

Contact for specific queries in the area of:

• Exambank
• AMSAC (secretariat)

TBA

Senior Project Officer

Duties and responsibilities include the following:

• Management and co-ordination of the web publishing and maintenance of the Medical Program website and Office of Medical Education (OME) website. 
• Implementing, reviewing and modifying OMEpedia, The Office of Medical Education's Standard Operating Procedures using mediawiki
• Implementation of new software stategies to improve workflow, reduce error rates and increase productivity.
• Write instructional documentation and produce online instructional videos
• Development, evaluation and maintainance of on-line resources using video and still images.
• Liaison between the Medical Program IT Group.
• Faciliate staff and student website access.
• Work closely with the Learning and Teaching Support Unit to provide high level support in implementing and maintaining new innovations in the Medical Program.

Stacey Gentilcore

T: +61 2 9351 6296

F: +61  2 9036 7580

Works - Monday - Thursday

PPD & Research Support Officer

• Provide administrative support for the Masters of Medical Education including:
  
  • Management of on-line units of study in WebCT
  • Support academic staff teaching units of study face to face
  • Process student results each semester
    
  • Organise ITL evaluations, follow up & report on responses
    
  • Service committee meetings for the Masters of Medical Education

• Provide administrative support for the Personal and Professional Development (PPD) Theme including: 
  • Provide high level PPD administrative support for Stages 1, 2 and 3 of the Sydney Medical Program
    
  • Administration of the PPD assignments
  • Event management of PPD intensive workshops
  • Assist with the preparation of PPD documents such as Problem Based Learning (PBL) tutorials and student handbooks including placing the Stage 3 PPD handbook and other resources on the Sydney Medical Program website
  • Post bulletins to students on the Sydney Medical Program website
    

• Provide administrative support for the Combined Medical Program including
  • Arrange welcome function
  • Provide student support for students in the Medical Education and Combined Medical Degree Program
  • Manage the completion of the 0 credit point subject STMP3007 (rural placement or research elective) including arrangement of placements at the Rural clinical schools
  • Manage student database
  • Service meetings of the Combined Medical Degree Committee
  • Create FlexSIS reports of program enrolments
    

Lyn Chick

Room 107, Edward Ford
T: +61 2 9036 7577
F: +61 2 9036 7580
E:

Administration Officer

• Providing administrative support for Indigenous Health Education Unit