Special Studies Program

Applications from eligible staff for the Special Studies Program (Study Leave) in 2011 are now open.
Those who intend to apply for SSP Leave in 2011 must submit their applications to the Associate Dean (Research), Professor Keith Howard by Friday 23 July 2010.

A Special Studies Program is a period of release from normal duties to allow academic staff to undertake a planned program of research activity and development. Applications should detail the research to be undertaken and the anticipated outcomes; the outcomes will normally equal or exceed one point from the table below.

SSP leave is granted on the basis of a recommendation by the Faculty SSP Committee to the Dean, with reference to the comments of the Faculty SSP Committee on the academic value of the proposed leave to the staff member concerned and to the Faculty and the University.


All academic teaching and research staff with continuing appointments or fixed-term appointments exceeding three years are eligible to apply for SSP. Research-only or teaching-only staff are not eligible to apply.

Leave taken in conjunction with SSP

Staff must take the following minimum amount of annual leave in conjunction with their period of absence on SSP:

  • one week annual leave for three months SSP
  • two weeks annual leave for six months SSP
  • four weeks annual leave for twelve months SSP

Applicants must refer to the University Policy and Procedures Guidelines before completing the University SSP Application form.

The Application Process
  1. Staff intending to apply for SSP should negotiate with their Chair of Unit before their application is submitted to ensure that their SSP leave can be accommodated within the Unit’s teaching program.
  2. Applications are then submitted to the Associate Dean (Research) for their report and recommendation. The Associate Dean will consider the candidate’s research record (with regard to opportunity), assessing each applicant against the SCM criteria for being considered research activity and in respect to research outputs.
  3. When leave is recommended by the Associate Dean, applications will be forwarded to the Faculty SSP Committee for review. When leave is not recommended by the Faculty SSP Committee, the Faculty Office will notify applicants in writing.
  4. Applications, together with the Faculty SSP Committee’s recommendations, are then submitted to the Dean for approval.
  5. Applications are finally submitted by the Faculty to the SydneyPeople HR Service Centre team for processing.
Points Allocation for Recognised Research Outcomes

This table differs from the DEST system, and was agreed by the SCM Research Committee in February 2010 and College Board in April 2010.

Output type Points allocated
Edited book (with extended introduction)
Book chapter (formula, divided by number of authors)
Journal article, ERA 'A' ranked 1.5 
Journal article, ERA not 'A' ranked, but refereed
Journal article, not refereed 0.5
Conference paper publication, peer reviewed 0.5
Conference paper publication, not peer reviewed 0.25
Conference abstract publication 0.25
Creative output major
(Creative output major, in exceptional circumstances, may be allocated up to 5 points)
Creative output minor
(Creative output minor may be allocated 1 point)