Procurement Services works with different University departments and bodies to analyse their plans, requirements and historical spending with suppliers. We then use this information to make decisions to procure goods and services more effectively and efficiently.
Our goals are to:
- Optimise performance, value and quality
- Minimise bottom line costs through cost takeouts, avoidance and price reductions
- Evaluate total life-cycle management costs and total cost of ownership
- Promote competitive, auditable and transparent supply opportunities through the tender process
- Promote the University as 'customer of choice' to the supplier community
- Increase the value of each dollar spent
- Promote sustainable and Corporate Social Responsibility (CSR) practices
The University spends approximately $300 million annually on non-capital, non-salary goods and services.
The benefits of Procurement Services go beyond price savings to reduce the total cost of ownership:
- Reduction in cost per unit
Supply chain savings
Reduced lifecycle costs
- Change in consumption volume
- Improved operating efficiency
Reduced procurement and non-procurement related operating expenses
- Improved supply chain management
Optimised supplier relationships
Procurement Services works to find both dollar savings and process improvements that can lead to substantial savings. The University, industry suppliers and ultimately the community benefits when the University can better define its purchasing requirements and provide committed purchase volumes, and in return industry suppliers can provide better pricing and solutions.
Through closer supplier relationships, more efficient processes can be developed.
E-procurement and increased visibility in purchasing can result in standardisation, decreased costs and time, and improved quality.
The value is based on the probable sum payable to the provider over the term of the contract. If the value is $100,000 per annum for two years, then the value of the contract is estimated at $200,000. If there was an option to extend the Contract for a further year then the value is estimated as $300,000. Values are to include GST, as this is the total amount payable to the supplier.
4. What do I do if I am unhappy with the goods/services I have purchased through a preferred supplier?
If any issues with the supplier arise throughout the life of the contract, an established escalation procedure (via the Agreement) could ensure that the appropriate persons are engaged to resolve any issues. This procedure should cover both escalation within the supplier’s account management structure and also escalation within the University.
Any instances of unacceptable performance or failure to deliver the product / service to the agreed level, should be recorded as part of the supplier performance management process and managed, where necessary, via the escalation process.
Please follow the University’s Corporate Card Procedures (1MB PDF) regarding its use and any requests for limit increases.
Please refer to the University Brand Guidelines for the correct method to use the University and the logo as a testimonial
The University’s standard suite of agreements developed by the Office of the General Counsel provides for warranty requirements. Please refer to the Standard University Agreements.
The University does not currently have a formal supplier blacklist. However Procurement Services can assist with conducting credit reports on suppliers if you are unsure of their financial stability. Please contact Procurement Services to discuss further.
University Purchase Orders are to be issued for all purchases above $10,000 (including GST), except those acquired using the University Corporate Card and Library information resource orders