Automated Quote Waiver Process

Frequently Asked Questions - Automated Quote Waiver Process
  1. What happens if I am unable to obtain the required number of quotes / run a tender?
  2. How do I follow up on the progress of quote waiver requests?
  3. Could you help me with the preparation of my quote waiver?

1. What happens if I am unable to obtain the required number of quotes / run a tender?


The need to obtain the required number of quotes or to run a tender may be waived in the following exceptional circumstances.

  • Where it can be shown and quantified that entire bodies of research would have to be duplicated at significant financial and time costs to the University if an alternative supplier is used.
  • Where it can be shown that the provider of the equipment or service is a sole supplier.
  • Where the specified attributes or advantages can be clearly documented and substantiate the value proposition from one supplier. These should be demonstrable and provide a compelling justification for the request.

For instances warranting a quote waiver, please submit a quote waiver application using the Self-Procure Tool.
For instances warranting a tender waiver, contact Procurement Services on how to submit a formal request.

2. How do I follow up on progress of quote waiver requests?


An automated Quote Waiver process has been developed in conjunction with our partners in Information and Communications Technology (ICT) and Financial Operations & Systems (FOS).

The Self-Procure Tool provides the ability to review the Quote Waiver approval status.

3. Could you help with preparation of my quote waiver – what do I need to do?


For instances warranting a quote waiver, refer to the Quote Waiver page for detailed information and instructions on submitting an application.