Circumstances may arise in the procurement of goods and services where the University is required to disclose, or receives from a third party organisation, confidential information including without limitation strategies, business plans, processes, designs, financial information or information and materials of a third party.
Note that in most purchases, a standard university contract should provide enough guidelines in terms of confidentiality.
As such, a confidentiality agreement should only be entered into if there is a very convincing reason to do so. Confidentiality agreements can be drafted using one of the draft templates available below, given you are in a position to provide the following information:
- Background and details of the information to be disclosed.
- Details of University and disclosing organisations' representatives who will have access to confidential information.
- Safety measures to be taken to safeguard the disclosing party's confidential information from unauthorised access, or disclosure.
University representatives may be asked to sign an undertaking indicating that they agree to keep the relevant information confidential and agree not to disclose it to a third party. Once this is done, the Office of General Counsel (OGC) MUST review the agreement since confidentiality agreements impose obligations on the University.
The following draft agreements are available:
|Agreement||When to use|
This is used where a supplier or third party and the University are disclosing sensitive information to each other.
This is used where the University is disclosing, and the supplier or third party is receiving, sensitive information.
This is used where the supplier or third party is disclosing, and the University is receiving, sensitive information.
This sort of agreement should rarely be utilised as it places the onus on the University. OGC must always be consulted before considering the usage of this agreement.