Confidentiality

Disclosure of Confidential Information

Circumstances may arise in the procurement of goods and services where the University is required to disclose, or receives from a third party organisation, confidential information including without limitation strategies, business plans, processes, designs, financial information or information and materials of a third party.

In these circumstances the parties should consider entering into a Confidentiality Agreement to protect the confidential information prior to disclosure of such information. Contact the Office of General Counsel who can assist to draft a suitable agreement using one of the University's template documents. It is important to note that only DVCs and the General Counsel have authority to approve Confidentiality Agreements.

Prior to contacting the Office of General Counsel ensure that you are in a position to provide the following instructions:

• Background and details of the information to be disclosed.
• Details of University and disclosing organisations' representatives who will have access to confidential information.
• Safety measures to be taken to safeguard the disclosing party's confidential information from unauthorised access, or disclosure.

University representatives may be asked to sign an undertaking indicating that they agree to keep the relevant information confidential and agree not to disclose it to a third party.