How will my quote be evaluated?

The criteria used to assess your quotation will be specified in the Request for Quotation (RFQ). This criteria is used to assess the relative strengths and weaknesses of each quotation.

Knowing how your quotation will be evaluated will enable you to focus your efforts on those areas which are considered important by the relevant University client.

Conditions of participation

First and foremost, your quotation will be assessed to see if it complies with the Conditions for Participation (mandatory requirements) and any other mandatory conditions. If it doesn't, it will be considered to be non-conforming and eliminated from further evaluation.

Non-cost evaluation

An assessment is then undertaken against each of the non-cost evaluation criteria. These will be specified in the RFQ documents and may include:

  • the technical merit of your proposal;
  • the capability of your business to fulfil the requirement including:
    technical and management competence, financial viability and relevant experience;
  • the relevant skills, experience and availability of key personnel;
  • quality assurance requirements; and
  • the risks or constraints associated with your offer.

Value for money

A value for money assessment of each quotation is then undertaken. This does not necessarily mean choosing the cheapest price.

When assessing value for money the contracting agency will weigh up the benefits of your quotation against its whole-of-life costs. The value for money assessment may include consideration of wider benefits to the State, such as providing local employment opportunities.