Research data management planning and the Research Data Store

 

Digital data storage space on the new Research Data Store (RDS) will be allocated on a per research project basis. To request digital data storage for a project, researchers will need to create a research data management plan (RDMP).

  • A research data management plan will need to be completed for each project based allocation.
  • Each project will be allocated up to 2TB of storage at no charge.
  • A project does not need to be funded.
  • Archival storage will be allocated to all projects at no charge.

FAQs

What is a research data management plan?
Why create a research data management plan?
Why store my data on the RDS when I can easily get a portable hard drive instead?
How does using the RDS help me meet Research Data Management Policy requirements?
Why project based allocations?
How is a project defined?
What if I need more than 2TB?
How much will data storage cost?
Can I request data storage for my whole research group with one RDMP?
What are my options for sharing research data?
What is archival storage?
Who can fill out the RDMP form?
What is the Research Data Store (RDS)?
What are the terms of use for the Research Data Store?

What is a research data management plan?

Research data management planning is a requirement of the University’s Research Data Management Policy. Research data management planning is a process that allows researchers to plan and document how they will collect, store, secure and share their research data. Good research data management practices reduce the risk of data loss, allow data sharing and can increase researcher profile through data citation.

 

The research data management plan lets you access digital data storage on the University managed Research Data Store service and document the data management, storage and access requirements of your research project.

 

Creation of an RDMP enables both allocation of digital data storage and compliance with policy requirements, in one process.

Why create a research data management plan?

Research data management planning is an important part of the responsible conduct of research. Time spent creating a plan for your data at the start of a project:

 

  • Enables access to the University’s Research Data Store service – Use this form to access University managed digital data storage space for your current research.
  • Results in a more competitive funding application – planning for your research data when developing proposals meets funder requirements and justifies funding requests for budget to support research data management.
  • Enables data sharing at the end of the project – data that are well organized and documented can be interpreted and used by other researchers in future research projects, increasing the impact of your original research.
  • Helps the University plan to improve research infrastructure and services – the data provided in plans will be used to develop services and infrastructure to support research.

The University of Sydney encourages all researchers (including higher degree students) to undertake research data management planning at the start of each research project.

Why store my data on the RDS when I can easily get a portable hard drive instead?

 

Research Data Store

Portable hard drive

Secure

yes

Can be lost/stolen

Backed-up

yes

varies

Disaster Recovery (offsite copy)

yes

×

Data Centre grade hardware

yes

×

Large & scalable capacity

yes

×

Easily shared

yes

×

Documented

yes

varies

Organised

yes

varies

Meets requirements of the Research Data Management Policy

yes

×

Meets requirements of the Research Code of Conduct

yes

×

Creates a research data management plan

yes

×

How does using the RDS help me meet Research Data Management Policy requirements?

 

The RDS helps researchers meet the following requirements: 

 

Research Data Management Policy

Research Code of Conduct

Research data:

 

 

retention

Section 6 (g)

Section 10 (1)

 

Section 9 (1) (a)

Section 9 (6)

linked to metadata

Section 8 (3)

 

 

accessibility

Section 12

 

Section 9 (8) (b)

security

Section 4 (d)

Section 4 (e)(ii)

Section 6 (d)

 

 

 

Why project based allocations?

A project based approach:

  • Allows research data to be organised around research projects, rather than individual investigators. This will result in a single storage location for all data related to a project, rather than having data distributed across numerous storage locations.
  • Aligns with data management planning which is a requirement of the Research Data Management Policy.
  • Provides a logical high level principle for delineating research data collections and creating metadata for managing them.
  • Allows the linking together of metadata about projects, grants, publications and data collections across institutional systems.
  • Enables forecasting and capacity planning ensuring that the RDS scales as research projects require more storage.
  • Ensures that research data storage is available for all active projects (up to 2TB).
  • Enables research projects to utilise more than 2TB of free storage by leveraging university archive facilities.

How is a project defined?

A project may be:

  • undertaken in completion of an Honours degree.
  • undertaken in completion of a PhD or Masters (research).
  • funded by an external or internal funded program.
  • undertaken in support of a major publication.
  • defined by a particular collaboration.
  • a subset of a larger program of work.
  • defined by related research outputs.
  • reasonably defined by researchers to the level of granularity appropriate to their research activity.

What if I need more than 2TB?

For active storage, once your data exceeds 2TB, it will be charged a fee of $50 per additional TB per year. You can also request archival storage for inactive or infrequently accessed data which will not incur a charge.

How much will data storage cost?

Request

Active storage

Archival storage

Up to 2TB

free

free

Larger than 2 TB

$50/TB/year

free

Can I request data storage for my whole research group with one RDMP?

Data storage is allocated on a project basis, so each lab will have to determine how many projects are currently being undertaken and create and submit an RDMP for each of those projects.

What are my options for sharing research data?

Please see the University’s Research Data Management Guidelines: how to share research data

What is archival storage?

Every project will receive an allocation of working storage and archival storage. Researchers are encouraged to move research data that is no longer being actively used into their archival storage allocation.

 

 

Working storage

Archival storage

Data type

Active, processing, analysing, changing, referencing, current projects

Inactive, processed, unchanged, static, completed projects

Storage type

Online and fast network

Online, slower network, or offline

Access level

Read, write

Read , write once

Access frequency

Daily, weekly, monthly

Once every few months or less

Retrieval time

Instantaneous

Up to a few working days

Backup & Disaster recovery

Various online backup and DR strategies

Redundancy only (typically)

Service level

High

Low

Cost

High

Low

Who can fill out the RDMP form?

Any researcher at the University, including research students, who are involved in a research project can fill out the RDMP form for their project’s data storage on the RDS. The RDMP form should not be restricted to only the Chief Investigator or head of research group to fill out. All researchers at the University are encouraged to actively participate in management planning for their research data.

What is the Research Data Store (RDS)?

Please see the following information from Ask Sydney: What is the Research Data Store (RDS)?

What are the terms of use for the Research Data Store?

Please see the following information from Ask Sydney: What are the terms of use for the Research Data Store (RDS)?