Research data management planning and the Research Data Store

 

Digital data storage space on the Research Data Store (RDS) is allocated on a per research project basis. To request digital data storage for a project, researchers need to create a research data management plan (RDMP).

 

  • A research data management plan will need to be completed for each project based allocation.
  • Each project will be allocated up to 2TB of storage at no charge.
  • A project does not need to be funded.

 

Create your RDMP and request digital data storage.

FAQs

What is a research data management plan?
Why create a research data management plan?
Why store my data on the RDS when I can easily get a portable hard drive instead?
How does using the RDS help me meet Research Data Management Policy requirements?
Why project based allocations?
How is a project defined?
Can I request data storage for my whole research group with one RDMP?
What are my options for sharing research data?
Who can fill out the RDMP form?
What is the Research Data Store (RDS)?
What are the terms of use for the Research Data Store?

What is a research data management plan?

A research data management plan (RDMP) documents how researchers plan to collect, store, secure and share their research data. Research data management planning is a requirement of the University’s Research Data Management Policy and is outlined in detail in the Research Data Management Procedures. Good research data management practices reduce the risk of data loss, allow data sharing and can increase researcher profile through data citation.

The University’s RDMP tool also lets you request digital data storage on the University managed Research Data Store service enabling both the allocation of digital data storage and policy compliance, in one process.

Why create a research data management plan?

Research data management planning is an important part of the responsible conduct of research. Time spent creating a plan for your data at the start of a project:

 

  • Enables access to the University’s Research Data Store service – Use this form to access University managed digital data storage space for your current research.
  • Results in a more competitive funding application – planning for your research data when developing proposals meets funder requirements and justifies funding requests for budget to support research data management.
  • Enables data sharing at the end of the project – data that are well organized and documented can be interpreted and used by other researchers in future research projects, increasing the impact of your original research.
  • Helps the University plan to improve research infrastructure and services – the data provided in plans will be used to develop services and infrastructure to support research.

The University of Sydney encourages all researchers (including higher degree students) to undertake research data management planning at the start of each research project.

Why store my data on the RDS when I can easily get a portable hard drive instead?

 

Research Data Store

Portable hard drive

Secure

yes

Can be lost/stolen

Backed-up

yes

varies

Disaster Recovery (offsite copy)

yes

×

Data Centre grade hardware

yes

×

Large & scalable capacity

yes

×

Easily shared

yes

×

Documented

yes

varies

Organised

yes

varies

Meets requirements of the Research Data Management Policy

yes

×

Meets requirements of the Research Code of Conduct

yes

×

Creates a research data management plan

yes

×

How does using the RDS help me meet Research Data Management Policy requirements?

 

The RDS helps researchers meet the following requirements: 

 

Research Data Management Policy

Research Code of Conduct

Research data:

 

 

retention

Section 6 (g)

Section 10 (1)

 

Section 9 (1) (a)

Section 9 (6)

linked to metadata

Section 8 (3)

 

 

accessibility

Section 12

 

Section 9 (8) (b)

security

Section 4 (d)

Section 4 (e)(ii)

Section 6 (d)

 

 

 

Why project based allocations?

A project based approach:

  • Allows research data to be organised around research projects, rather than individual investigators. This will result in a single storage location for all data related to a project, rather than having data distributed across numerous storage locations.
  • Aligns with data management planning which is a requirement of the Research Data Management Policy.
  • Provides a logical high level principle for delineating research data collections and creating metadata for managing them.
  • Allows the linking together of metadata about projects, grants, publications and data collections across institutional systems.
  • Enables forecasting and capacity planning ensuring that the RDS scales as research projects require more storage.
  • Ensures that research data storage is available for all active projects.

How is a project defined?

A project may be:

  • undertaken in completion of an Honours degree.
  • undertaken in completion of a PhD or Masters (research).
  • funded by an external or internal funded program.
  • undertaken in support of a major publication.
  • defined by a particular collaboration.
  • a subset of a larger program of work.
  • defined by related research outputs.
  • reasonably defined by researchers to the level of granularity appropriate to their research activity.

Can I request data storage for my whole research group with one RDMP?

Data storage is allocated on a project basis, so each lab will have to determine how many projects are currently being undertaken and create and submit an RDMP for each of those projects

Sharing data stored on RDS with affiliates and/or external collaborators will require an active and valid UniKey. To request the creation of a UniKey, contact ICT Help Desk at:

ICT Help Desk
T +61 2 9351 6000
8am to 9pm, Monday to Friday
E ict.support@sydney.edu.au
Self Service Portal

What are my options for sharing research data?

Please see the University’s Research Data Management Guidelines: how to share research data

Who can fill out the RDMP form?

Any researcher at the University, including research students, who are involved in a research project can fill out the RDMP form for their project’s data storage on the RDS. The RDMP form should not be restricted to only the Chief Investigator or head of research group to fill out. All researchers at the University are encouraged to actively participate in management planning for their research data.

What is the Research Data Store (RDS)?

Please see the following information from Ask Sydney: What is the Research Data Store (RDS)?

What are the terms of use for the Research Data Store?

Please see the following information from Ask Sydney: What are the terms of use for the Research Data Store (RDS)?