Publishing research data

Depositing data in a repository or archive is one way of ensuring that your data can be accessed and cited in the long term. The Research Data Management Policy, 2014 specifies that all finalised datasets should be made openly available.

Journal publishers, such as PLOS and Nature, increasingly require that the data that underpins research in a publication be shared or deposited within an accessible database or repository. It’s best practice to ensure you’re familiar with the data sharing and accessibility requirements of a journal before you submit your research to be published, and to follow good research data management practices throughout your project to ensure that your data can be shared and published.

For advice on meeting journal requirements for datasets associated with your publication please contact the or your Academic Liaison Librarian.

This page contains information on:

Publishing options

Sydney eScholarship Repository

The Sydney eScholarship Repository is the University’s open access institutional repository. You should consider using the repository to archive and publish your research outputs if you have openly accessible datasets of less than 500MB, or if you wish to make pre- or post-print copies of your publications available.

More information is available on the Sydney eScholarship homepage.

Discipline specific repositories

If the Sydney eScholarship Repository is not suitable, or if publisher requirements/funding rules specify otherwise, there are discipline specific and multidisciplinary repositories available for you to deposit your data. The Open Access Directory (OAD) or the Registry of Research Data Repositories are good places to start when looking for a specialist repository or archive to deposit data in.

Checking out discipline specific data repositories can also be a great place to start your search for existing datasets to use in your own research. Get in contact with your Academic Liaison Librarian for more information and assistance.

Project website

Where a repository is not suitable, it may be possible to publish your data from a project website. In these circumstances, responsibility for the maintenance of the website would be with the researchers or people contracted to maintain the site. For further information, contact your Faculty IT Manager.

Research Data Australia

Research Data Australia (RDA) is the discovery service of the Australian National Data Service (ANDS). RDA is a catalogue of Australian research data collections. Your data won’t be stored on RDA, but the site provides descriptions of the data collections, links to where your data is stored, and other metadata surrounding collections, making it a good place to share a description of your data.

To add a record to RDA, an entry needs to be created on the Sydney Research Data Registry which will then be pushed through to RDA. To create a metadata record in the Registry, or for more information on publishing a description of your data to RDA please contact the .

Sydney Research Data Registry

The Sydney Research Data Registry is an online system for capturing information about research data collections created by researchers at the University of Sydney. The system can publish descriptive information about research data collections to the discovery service, Research Data Australia. To register your research data collection, contact the .

Controlling access

When it comes to publishing your data, you have options with the level of access you give to your data:

Open access: research data is open and freely available to be accessed and re-used

Controlled or mediated access: the metadata of your research data is openly available; access to your research data is granted upon request

Restricted access: the metadata of your research data is openly available; no access is given to the research data

Embargoes: a specific date that you can apply to a dataset record to specify when the data can be released as open or mediated access. The embargo date could, for example, make the research data restricted until an associated research paper is published.

Digital Object Identifiers (DOIs)

When publishing your data, it’s good practice to apply a Digital Object Identifier (DOI) to your dataset. DOIs should be applied to your data when it’s:

  • in a finalised form - no further changes will be made
  • being made available via open or mediated access
  • going to be cited in a publication or as an output in its own right

Applying a DOI to your data means that the data will always have a persistent link to the original source, ensuring that the original source can be cited and the impact of your data can be measured effectively. To enquire about obtaining a DOI for your data, contact the .

ORCID

An ORCID is a persistent digital identifier that’s unique to you, meaning that if you use an ORCID all the articles and data that you’ve published or grants that you’ve submitted can be easily identified as yours. As ORCID easily groups all of your outputs, it can assist in getting a more accurate reading of citations and research impact. For more information, or to apply for an ORCID, contact the , or visit the ORCID website.