Prepare your supporting documents. All applications must include a monitoring sheet and some may need information statements or consent forms. Check for available AEC-approved SOP, which may accompany your application or you may wish to submit your own
3. Complete an application and provide supporting documents in IRMA
Complete the application form in IRMA. You may wish to view the step-by-step guides or interactive audio guides.
Include the supporting documents by clicking on the 'Documents' tab and uploading the relevant attachments.
4. Get your application pre-reviewed - optional
A review service is offered to everyone but especially to assist new researchers and those with complex applications.
Your application will be reviewed to ensure questions are answered appropriately and all supporting documents are complete and correct.
Although prior review may facilitate first-time approval, it does not guarantee it.
It is not compulsory to forward your draft application if you do not need this review service.
In order to forward an application for pre-review: - Complete the application form in IRMA and 'save' but do not submit - Select the 'print' option, which will create a word version that can be saved to your computer - Attach the word document and email it directly to the - The Animal Welfare Veterinarian will review the form and provide feedback directly to you - Make any necessary changes in IRMA and submit the application
Once you have completed the application and uploaded any supporting documents, move back to the Coversheet tab and press 'Submit'. Your application has not been lodged until this step has been completed.
External Investigators are also required to provide approval. This can be done by completing the External Researcher Approval Form and uploading the form via the Documents tab of you protocol application prior to submission.
6. Approval (electronic sign-off)
Once you have submitted your application you will receive an acknowledgement email
Emails will be sent to the signatories on the protocol, including: - the chief investigator - the head of department or school - the animal house supervisor - all co-investigators
Applications will only be assigned for review once the chief investigator, head of department/school and animal house supervisor (if required) have provided their online sign-off
You need to allow sufficient time for sign-off before the submission deadline
7. What happens next
Once sign-off has been received by the chief investigator, head of department/school and LAS facility supervisor (if required), your application will be forwarded to an AEC member for a detailed review.
This nominated spokesperson may contact the chief investigator directly to seek additional information/clarifications.
Decisions of the AEC will be communicated within 10 working days.
AEC decisions will only be communicated once all co-investigators have provided electronic sign-off in IRMA; or for external investigators an External Researcher Approval Form has been completed and uploaded in the documents tab of the application prior to submission.