Understanding your Letter of Approval

Your letter of approval will contain various details specific to your study. These are listed below with a brief description.

Study title: The title of your study as submitted in your ethics application. You should quote this title as reference in all communications with the Ethics Office subsequent to receiving approval.

Protocol number: The unique reference number for your study.

Approval Period: This is the date that formal approval was granted. No research activities can be conducted prior to this date.

Authorised Personnel: All personnel that are approved to be working on the study will be listed. If any other personnel wish to be involved you will need to submit a formal request to add the person/s to your study using the 'Change in personnel and funding ONLY' form in IRMA.

Animal Details and Location: The species, strain and number of animals that have been approved and their housing location.

Documents Approved: This lists documents such as monitoring sheets, consent forms, and other instruments approved for use in your study. Please make sure the version that you are using corresponds to the version that was uploaded and approved as listed in your letter of approval or in subsequent modifications.

First Annual Report Due: Although AEC Approval is usually granted for 3 years this is conditional on the receipt of annual reports due on the date outlined in the letter of approval.

Conditions of Approval Applicable to all Projects: The approval of the project is conditional upon you adhering to the conditions outlined in the letter of approval and your continuing compliance with the Animal Research Act (1985 – Animal Research Regulation 2010) and the ‘Australian code of practice for the care and use of animals for scientific purposes’ (8th Edition 2013).

Chief Investigator’s responsibilities

Regardless of how many people are involved in a study, the Chief Investigator (as specified in your ethics application) has ultimate responsibility for the conduct of the study.

The Chief Investigator has a list of specific responsibilities in relation to ethics approval, which are outlined in the corresponding section of the conditions.

In the case of studies being undertaken by students (eg. Honours, Masters, PhD) the Chief Investigator is the student's supervisor.