Forms and templates

The Ethics Office is in the process of moving towards an online application system. Further updates will be provided in due course. In the meantime, applicants should use the below forms and templates.

On this page:

• Forms for the application process
• Forms for managing your project
• Forms for managing animals

Application process

Application form

Animal ethics application form (Word doc)

• Submission deadlines
• Tips for completing your application

Breeding form template

Breeding form calculator (Excel)

• For breeding applications, use this form for your animal figures and enclose with the application form.

Consent form

Consent form template (Word doc)

• You need to supply 1 original and 15 copies with your Animal Ethics Application

Information statement

Information statement (Word doc)

• You need to supply 1 original and 15 copies with your Animal Ethics Application

Phenotype Report

AEC Phenotype Report (Pdf)

• The main purpose of this report is to assist the AEC in the assessment of the impact of the genetic manipulation on the health and welfare of the affected animals.
• The form is based on the NHMRC Guidelines for the generation, breeding, care and use of genetically modified and cloned animals for scientific purposes (2007)

Managing your project

Annual report

Annual report form (Word doc)

• Once you receive approval you are required to fill in an annual report about the progress of your project, detailing your actual use of animals, any problems you may have encountered or refinements you have made. You will receive a written reminder from the Committee when you report is due.
• Please provide 1 electronic coppy.

Completion report

Completion/Final report form (Word doc)

• Complete this form at the conclusion of your project. It will detail your actual use of animals over the duration of the project, discrepancies between approved animals numbers and actual used animal numbers, any problems you may have encountered or refinements you have made. You will receive a written reminder from the Committee when you report is due.
• Please provide 1 electronic copy.

Modifications

General Modification form (Word doc)
Change of staff Modification form (Word doc)
Change of title Modification form (Word doc)

• If you need to make minor changes to a specific approved project (e.g. to include a new drug, new species, different anaesthetic, different behavioural test, different housing) you need to submit a request for modification.
• Please provide 1 original and 1 electronic of the modification form to be submitted to the Animal Ethics Committee.
• More information about making modifications to an approved project

Report of adverse or unexpected event

Report of adverse or unexpected event (Word doc)

• Please provide 1 electronic copy.
• More about reporting adverse or unexpected events

Managing animals

Monitoring templates

Monitoring template (Word doc)

Tumour monitoring template (PDF)

• Use these forms when monitoring any animal that has been subjected to any sort of invasive procedure
• This form is designed by Dr Malcolm France (Director of Laboratory Animal Services at the University of Sydney).
• More about monitoring animals.

A set of model record sheets for the monitoring of mice during the establishment of a new genetically modified strain - Guidelines for the generation, breeding, care and use of genetically modified and cloned animals for scientific purposes (2007)

• Model Record Sheet 1:Neonatal Assessment (Day 1-Day 9) (PDF)
• Model Record Sheet 2:Post-weaning to adult assessment (Day 10-Week 52) (PDF)
• Model Record Sheet 3:Breeding performance (PDF)
• Model Record Sheet 4:Example record sheet for scheduled monitoring and assessment of a new genetically modified strain (PDF)