Annual reporting and renewal

There are a number of annual reporting requirements for your project:

1. AEC Annual progress report

As a condition of an approval, and in order for your approval to be renewed each year, you must provide an annual progress report to the Animal Ethics Committee (AEC). This is completed via IRMA.

Two weeks prior to the anniversary of your approval you will be prompted via an email to complete the Annual Report.

In this report you should advise the AEC on:

  • what progress has been achieved, and whether the project is meeting its aims;
  • any problems that may have interfered with progress of the project;
  • how many animals have been used; and
  • whether the well-being of the animals is consistent with that anticipated in the proposal.

2. AEC Completion report

When your project expires or is discontinued you are required to submit a Completion Report. This is an opportunity to detail any scientific achievements associated with the project, as well as any variation from anticipated animal numbers. You must also explain any animal welfare concerns encountered during the project and what lessons may have been learned.

3. Annual Government Statistics report

This report is submitted each calendar year. The Chief Investigator (or nominated person) will receive an email asking them to log into IRMA and report on the number of animals used in the preceding 12 month period ending on the 31st of December. This is a requirement that applies to all projects undertaken within NSW, interstate or overseas which are ongoing or were completed in the last calendar year. For detailed instructions on how to record your usage in IRMA, please refer to the step-by-step guide.

This is a legislative government requirement for all registered institutions. In NSW, institutional annual reports are required to be provided to the Department of Primary Industries.