Affiliation relates to where the author was at the time the research leading to the publication was conducted.
For the university to claim a publication, the author's affiliation with the University of Sydney must be identified either within or on the work being claimed or else additional, specific verification material will be required.
Affiliation is identified in the publication by:
- the naming of University of Sydney in the author's by-line
- the naming of University of Sydney in the author's profile listed in contributor pages or conference programs
- a footnote or statement indicating that the research leading to the publication was undertaken in the author's capacity as a staff member/student of University of Sydney.
A footnote that indicates University of Sydney as the authors 'current address' is not sufficient to prove affiliation.
If the University of Sydney is not named in the publication by-line then a statement must be provided by the author attesting that he or she undertook the research leading to the publication in their capacity as a staff member or higher degree research student (research masters or PhD) of the University and either:
- a statement from the Director of Human Resources or Dean of Students (or equivalent) indicating that the author was an appointee or student of the University in 2010 (or earlier if that was when the research leading to the publication was conducted) or
- an extract from the staff or student list that lists the author.
This evidence can be provided by using the proforma (doc) or affiliation (doc) letter template.
Exception: Profomas or affiliation letters cannot be accepted for honorary staff members or visitors; if the affiliation to University of Sydney is not named on the publication for honoraries or visitors then it can not be claimed.
Where the by-line shows that an author has affiliation to more than one institution, each Australian university named in the by-line can claim the publication at full value.