Preparing and collecting data
Locating and collating the documentation required for each publication can seem lengthy or cumbersome at times; the processes outlined below will help streamline your workflow.
Using online databases
You can use online databases to find claimable HERDC publications. This can save you a lot of time identifying publications from your department, and the direct links to the articles speed up the collection process.
- Searching for publications using online databases: Scopus and ISI Web of Knowledge (PDF)
- Extracting publications and citations from Scopus (PDF)
- How to search an authors publications on Scopus (PDF)
If you are unable to find documentation for a publication, assistance is available from the library using the inter-library loan facility (PDF).
Maintain documentation in PDF
Documentation is best preserved and maintained in PDF format.
Not sure how to do this?
Step-by-step guide to creating PDFs.
You will often need to source additional documentation, as well as the publication itself, in order to provide all information required to demonstrate necessary HERDC criteria.
Conference proceedings in particular often involve a more complex route to finding all the information needed. Use these guides to help streamline the process:
Sometimes the information needed is not readily available and direct correspondence with the publishing body may be necessary. As the HERDC criteria are very specific, please use these templates in order to make sure you obtain all the information required for HERDC compliance.
- Conference organiser email template (DOC)
- Journal editor letter for peer review template (DOC)
- Publisher letter to confirm commercial status template (DOC)
When author affiliation needs to be clarified, use these forms: