PLEASE READ CAREFULLY

By your participation in the Degree Show you agree to the following Terms and Conditions.

SCA will attempt to meet student’s requests but cannot guarantee that all requirements can be accommodated. Due to the large and complex nature of the Degree Shows and the limit of available equipment and spaces, students are reminded that flexibility is required. Any final decisions made by the committee are binding.

There will be a Workplace Health and Safety Inspection of all works at the end of the exhibition installation period. Any student whose work does not comply with health and safety requirements will be required to make any necessary adjustments.

1. Exhibition Installation
1.1 Work displayed in the SCA Degree Shows is at the discretion of the Degree Show Committee. Installation of all work must be in consultation with the Degree Show Committee and/or the exhibition coordinator in your major area.
1.2 Exhibiting in stairwells, blocking of fire exits and/or removal or covering of safety signage is not permitted under any circumstance.
1.3 Students must seek advice from the Studio and Technical Supervisor before drilling into walls and floors or undertaking any such action. SCA is a heritage site and only certain limited modifications are permissible. For further information, please consult with your Studio and Technical Supervisor.
1.4 Due to space and resource restrictions the Faculty can’t guarantee that all installation requirements will be met.
1.5 It is a requirement of exhibiting in the Degree Show that all installation be completed by the end of the day prior to the exhibition opening day. This allows necessary time for final clean up, labelling and the Workplace Health and Safety Inspection.
Any work not installed by the time specified on the schedule will not be included in the exhibition.

2. Use of Electronic and Electrical Equipment
2.1 There is no guarantee that SCA will be able to supply all equipment requested by exhibiting students. Please be aware that you may be asked to source your own equipment.
2.2 All students requesting the use of Faculty equipment need to be fully convinced of the appropriate need for the equipment after consultation with your Academic Supervisor.
2.3 Once necessity and availability is established, contact should be made with your Studio and Technical Supervisor as to appropriate use and installation of the equipment.
2.4 Students must ensure that any artwork that will be continuously projected or broadcast is programmed to automatically repeat play, otherwise the artwork will not be exhibited.
2.5 Students must supply an operation instruction sheet by the end of the day prior to the exhibition opening day, for all equipment utilised in the artwork, otherwise it will not be exhibited.
2.6 All equipment supplied by SCA must be logged out using the appropriate equipment loan form from the Studio and Technical Supervisor’s office or other designated area, as specified by the Degree Show Committee.
2.7 All equipment should be appropriately secured and locked down to satisfy compliance with University of Sydney insurance guidelines. Please consult with your Studio and Technical Supervisor regarding this.
2.8 The brand, model and serial number of any electronic equipment you bring onto the campus for use in the Degree Show should be left with your Studio and Technical Supervisor as soon as it has been installed and appropriately secured.
2.9 Immediately after the exhibition, all borrowed equipment must be returned to the office/studio that the equipment was borrowed from.
2.10 It is a University of Sydney requirement that all power leads and electrical equipment brought onto campus be appropriately tested and tagged by a qualified electrician before use. Please consult with your Studio and Technical Supervisor about this. The University will arrange for a qualified electrician to tag electrical equipment, for a small fee, on a date specified in the Degree Show Schedule.
2.11 If you intend to utilise electricity in any form other than normal lighting and wall socket conditions and / or intend to have any custom electrical wiring carried out, you must first consult with your Studio and Technical Supervisor.
2.12 It is a University of Sydney requirement that any electrical work carried out on campus for Degree Show exhibition purposes be carried out by a qualified electrician. Qualified electricians employed by a student for installation purposes must report to the Attendant In Charge at the SCA Campus Services Office, Building 13, before commencing any work.

3. Volunteers
3.1 Any external person/s (including family and friends) voluntarily assisting the exhibiting students in setting up their work are not volunteers of the University of Sydney and are not covered by the University insurance policy. All volunteers must register in the Volunteer Book located at the SCA Front Entrance.

4. Workplace Health and Safety
4.1 There will be a Workplace Health and Safety inspection of all works at the end of the exhibition installation period. Any student whose work does not comply with Workplace Health and Safety requirements will be required to make any necessary adjustments.
4.2 SCA reserves the right to do anything reasonably necessary (including, without limitation, removal of the work from the exhibition on a temporary or permanent basis) to ensure that the work does not constitute a physical or health hazard in compliance with Workplace Health and Safety Laws and Regulations.

5. Maintenance and Presentation
5.1 Any audio-visual work exhibited should be capable of being simply switched on and off. Detailed on / off instructions must be provided prior to the exhibition opening. DVDs or data projections intended for continuous play must be programmed to repeat automatically. If a work is not installed for sufficient ease of control, and/or the student is not capable of ensuring its operation during gallery hours, it will be excluded from the exhibition.
5.2 The Degree Show is a public exhibition presented on University grounds, so any work that could cause offence must be displayed in an area that can be correctly labelled with a warning sign.

6. Catalogue and Promotion
6.1 The Degree Show Catalogue documents the work of all final year students and is an excellent form of promotion for your work. As well as being your graduate yearbook, the catalogue presents your work to the national and international arts community and a wider audience. Material submitted for the catalogue and/or any image of your work in the exhibition may be used by SCA for promotional purposes.
6.2Catalogue deadlines are tight and material submitted late may not be accepted. Please refer to emails received from and check the Degree Show Noticeboard and the SCA website for details on submitting catalogue information.
6.3 Email contact details that you provide will appear in the catalogue so please make sure they will be current for at least a year after the exhibition, so that people interested in your work can contact you.
6.4 Any documentation material submitted for the catalogue or publicity will be archived by SCA and will not be returned.
6.5 Artworks in the exhibition may be documented by SCA and used for the limited purposes of:
a. Advertising, promotion and publicity of the work, the Degree Show or the Faculty, including catalogues, brochures and posters, the SCA website and newspaper and journal advertising
b. Record of the student exhibition history of SCA;
c. Creating a non-commercial archive and non-lending reference or database for the use of SCA.

7. Security
7.1 All AV and valuable equipment must be secured (you must speak to your Academic and Studio and Technical supervisors about this).
7.2 All students are required to take responsibility for the minding and security of the exhibition.
7.3 An exhibition-minding roster will be posted next to the final space allocation maps and each student must sign up for at least one shift.

8. Exhibition De-installation
8.1 At the conclusion of the Degree Show prompt removal of work and returning of the exhibition area to an acceptable state is essential. Work not removed by the advised dates will be disposed of at the discretion of the SCA Degree Show Committee.

9. 2012 Degree Show Contact Information
Email