Submitting to CELSIUS
Please review the following topics in preparing your article for submission. If you have any questions or if you need assistance, please feel free to contact
Submitting an Article or Shorter Notice
- Articles or shorter notices should include the title, abstract and key words, but not the author's name or any other identifying information. Articles or shorter notices should be formatted as described below.
- An email message with the article or shorter notice as an attachment to CELSIUS should be sent to . Use "Submission" as the subject in the email address block. The message should include: the author’s name; the title of the article or shorter notice; an abstract of no more than 200 words; and any relevant information about the author, including institutional affiliation, mailing and email addresses.
- Once you have emailed your paper you will receive an acknowledgement indicating that the paper has been received.
- Articles or shorter notices for submission must be previously unpublished and in English. It is important that papers are copy-edited carefully before submission. Drafts are not acceptable. In submitting work to CELSIUS, authors agree to the policies of this journal, including free access and use of the material published in it with, of course, proper acknowledgment of authorship and source.
- If you have any questions about whether your article is appropriate for CELSIUS, please contact
- CELSIUS relies on the generosity of scholars who contribute their time to review articles, as such we ask that authors do not submit their work to other journals at the same time. We expect that the review process will move quickly and that authors will be notified in a reasonable time.
CELSIUS submission guidelines have been carefully prepared to facilitate the editorial process of publishing articles. Strict adherence to formatting guidelines allows the editors to concentrate on the content of articles submitted, reliable translation of authors' formatting and is an aesthetic and practical consideration. Please observe the formatting instructions carefully.
Formatting the Article or Shorter Notice
Before submitting an article or shorter notice, the document should be formatted according to the following guidelines:
- The author’s name should only appear on a separate cover sheet. The cover sheet should include the author’s name, mailing and email addresses, and telephone and fax number(s).
- At the beginning of the article, the title, abstract and a list of key words should immediately precede the text. Do not include the author’s name or any other identifying information.
- For general questions of style, use The Chicago Manual of Style, 15th ed. (Chicago: University of Chicago Press, 2003). For spelling, refer to Webster's Third New International Dictionary or Webster's Fourth.
- Please submit texts in MS Word or Rich Text Format.
- Double-space ALL copy: text, quotations, endnotes, captions and author’s biographical statement. Font should be 12 point Times New Roman, whether in normal or italic. Leave a margin of 3.81cm (1 ½ inches) all around. Do not hyphenate words at the end of lines. Do not justify the right-hand margin. Use italic type for words to be set in italics. Do not use boldface, centering, or other sizes or styles of font. Please do not insert line breaks in the text or special spacing for formatting.
- Articles and shorter notices should be accompanied by a list of illustrations (captions), low resolution images no larger than 72dpi @ 500 pixels tall (maximum) and a biographical statement of no more than fifty words. If the article or shorter notice is accepted, the author will be asked to supply all original photographs promptly. It is the author's responsibility to obtain permissions and to pay all reproduction fees. The documents granting permission should be kept by the author, and copies sent with the photographs.
Citations and References
References in articles submitted to CELSIUS should conform to the formats below. For references that do not fit these forms, please follow The Chicago Manual of Style.
- References should be numbered consecutively and submitted as endnotes, not footnotes. Do not use smaller type for notes. For periodical citations, include volume, number, and full date of the issue. Endnote numbers in the text should use superscript figures placed after punctuation.
- Quotations must be absolutely accurate and carefully transcribed. An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicates a deletion between sentences.
- Unless governed by fair use, authors must obtain permission to quote published material.
- Foreign-language quotations in both text and notes should be translated into English, unless the significance of the quotation will be lost. The original text may be included in a note if it is unpublished, difficult to access, or of special relevance to the article. Brackets in quoted material indicate author's interpolation.
- All references to publications and the like should appear in full form (including place of publication and publisher) only once. Subsequent appearances should use a short form: surname of author, short title, and page reference. (Consult The Chicago Manual of Style, 15th ed., 16.42, for details). Do not use op. cit.
- Captions should be numbered consecutively. CELSIUS includes full caption information, whenever available and appropriate, in this order: Caption number, artist, title (in italics), date, medium (on support, if applicable), dimensions in centimetres (1 inch = 2.54 cm). Name of collection (if applicable), city of collection (if applicable), other collection information such as gift of, accession number, etc. (if applicable). (Copyright or credit line information regarding both the photograph and the artwork, in parentheses). Artist, title, date, medium, and dimensions are separated by commas, and these elements are followed by a period. Collection, city, and credit lines follow, separated by commas. After this, in parentheses, come all copyright and photograph credit lines. There is no terminal period, unless the basic caption information is followed by a descriptive sentence, which occurs rarely. Complete information on medium, dimensions, and collection should be provided if possible.
- Since authors are responsible for obtaining reproduction permissions, captions should include all elements specified in the letter(s) of permission from the rights holder, institution, and/or photographer. CELSIUS reserves the right to edit these to conform to its style.
- Captions in CELSIUS must distinguish clearly between a copyright in an artwork and a copyright in a photograph of an artwork (where the artwork may or may not be in copyright). A copyright notice and/or the © symbol should only be included when requested by a lender or rights holder, and must indicate clearly whether the copyright being asserted is in the underlying artwork or in the photograph of it. When in doubt, the author should include the language requested by the lender of a photograph and the language requested by the rights holder who is granting permission.
- CELSIUS can accept images for reproduction that have been scanned from a book or other published source if the quality is acceptable. (If the work is in copyright, permission to publish must still be obtained from the copyright holder.) An artwork reproduced in CELSIUS using a digital scan from a book should not include the publication information for that book in the caption, but should include all information relating to copyright permission.
Rights and Permission
It is the responsibility of the author to obtain permission for the use of any copyrighted material, including images. Images should be submitted separately to the text but, when permission is unobtainable, it is acceptable to include a link to the image directly in the text.
Authors who want to include a bibliography with their article should use the same citation format described above and the bibliography directly after the notes.
When an article or shorter notice is accepted, the author must provide a single digital file on a CD/DVD or sent by email to The file must include all text elements in this order: main text, author biographical statement, endnotes, captions. All images should be in separate files, not embedded in the text. Please label the disk with name of author and the program used.
Images for accepted articles or shorter notices should be submitted as 300dpi to 600dpi tiff in RGB colour @ 28cm (11 inches) tall (minimum).
It is the author's responsibility to pay any costs incurred for the article, including photography and permissions expenses.
Once an article or shorter notice is accepted for publication, the editing and production process usually takes about 2 months. An accepted article will appear in the first available issue of the journal and at the discretion of the editor.
After the article or shorter notice is accepted, it is sent to the manuscript editor, where it will be styled to conform to CELSIUS style. A PDF of the edited manuscript is returned to the author for final corrections, to be marked on that copy. The author will be asked to proofread the page proofs of the article. A cost will be incurred for major edits to the article or shorter notice.
Authors will receive 6 offprint’s of the issue featuring their article or shorter notice.
Acceptable File Types
Naming files: File names should not contain spaces. They may contain letters, numbers and underscores (_). No other punctuation is allowed. Files must have the three-letter file extension identifying the file type (i.e. .rtf, .docx, .doc), whether submitted from a Windows or Macintosh computer.
The following are the only acceptable file types for articles:
Microsoft Word (.doc) or (.docx) (preferred)
Rich Text Format (.rtf)