Current Undergraduates - Frequently Asked Questions

Questions Index

  1. When can I change my units of study?
  2. How do I change my units of study?
  3. Where can I find out about academic honesty, plagiarism, how to reference etc.?
  4. What is Special Permission and how do I get it?
  5. How do I defer/suspend/discontinue my degree?
  6. How and when do I apply to transfer to another Science degree or Faculty?
  7. I have a problem and need some advice. Can I see the Associate Dean?
  8. I’m worried about my exams, what do I need to do?
  9. I need to apply for special consideration for an assessment/exam, how do I do it?
  10. Where is the Faculty of Science Office and what are its opening hours?
  11. Can I study part-time?
  12. I need some information about cross-institutional study. Where can I find it?
  13. I need some information about non-degree study. Where can I find it?
  14. Where can I find information about the WAM and the SCIWAM calculator?
  15. For some degrees a Credit average is needed - what does this mean?
  16. Where can I find information about semester and exam dates?
  17. Where do I get a copy of the Science Handbook?
  18. Where can I find information about textbooks?
  19. When will I receive my completion letter?

When can I change my Units of Study?

Visit the Important Dates page to view Deadlines for changing your units of study.

There are various penalties associated with discontinuing from a unit of study after a certain date. You should be aware that the following definitions apply to variations of enrolment made by students who are considered local (ie. Australian citizens, Australian permanent residents and NZ citizens):

Withdrawn (WD)
No academic or financial penalty.

Discontinued - not to count as failure (DC)
No academic penalty, BUT you remain liable for the relevant Commonwealth Assistance liability or tuition fees for that unit of study. (You may, however, be able to recoup this amount under certain circumstances. For further details, please contact the HECS and Fees Office.)

Discontinue - Fail (DF)
You will be automatically assigned a mark of fail (graded DF on your academic record) for that unit of study. For SCIWAM purposes a grade of 0% will be used. DF will not affect your WAM. Discontinue Fails will be counted towards progression requirements. You will, in addition, be liable for the relevant Commonwealth Assistance liability or tuition fees for that unit of study.

How do I change my Units of Study?

Students who wish to vary their enrolment should first try to do so online through their Sydney Student portal via MyUni account; information to help you vary your enrolment.

Where can I find out about academic honesty, plagiarism, how to reference etc.?

There is some great information about academic honesty in the First Year Roadmap which has been created by the University Library. The interactive First Year Roadmap contains useful resources that will help you get started in your studies and research. Through interactive tutorials you can learn about what is considered plagiarism, how to correctly reference materials you use in your research, how to find relevant journal articles, as well as how to effectively use the library to find the information you need. You may also wish to read the Academic Dishonesty & Plagiarism Policy 2012.

What is Special Permission and how do I get it?

You may need special permission if you are intending to enrol into a unit of study and you fail to meet the prerequisite or corequisite requirement for a unit, or if you wish to enrol in a unit that requires a degree resolution waiver (e.g. exceeding the maximum credit point limit or exceeding the junior credit point limit).

You will need to apply online via your Sydney Student Portal in the "My Studies" > "Unit of Study Selection" > "Other Options" section. You may need to supply supporting documentation to assist with your request. Applications will be forwarded to the relevant academic staff for consideration.

How do I defer/suspend/discontinue my studies?

It is important to be aware of the differences between deferring, suspending and discontinuing your studies.

  • At the University of Sydney, when we refer to DEFERMENT, we are referring to students who have not yet started their studies, and wish to delay their starting date. Information and instructions about deferring your studies can be found at on the University's Current Students website.
  • SUSPENSION refers to students who have already started their degree and wish to pause their studies for one or two semesters. To suspend your studies, you are required to complete an application in your Sydney Student portal via MyUni.
  • RECOMMENCEMENT is restarting your studies after a suspension. If you have suspended your studies for one or two semesters and wish to recommence studying again, you are expected to notify the University your Sydney Student portal via via MyUni
  • DISCONTINUATION refers to stopping your studies completely. Students who have decided not to study any further or who have transferred to another degree, another Faculty or another University, must discontinue their previous degree. You can do this your Sydney Student portal via via MyUni.

How and when do I apply to transfer to another Science degree or Faculty?

There are three types of transfers that you may undertake from a Faculty of Science degree.

If you want to transfer streams (e.g. BSc to BSc (Adv.) or BPsych (Arts) to BPsych (Science)), please see the Stream Transfer form.

If you want to transfer to a different degree administered by the Faculty of Science, confirm that your transfer is on the list of allowable transfers. If your transfer is available, apply for a course transfer through Sydney Student.

If you want to transfer to a different degree outside of the Faculty of Science, apply through the application form available at sydney.edu.au/current_students/student_administration/admissions/changing_courses.shtml

I have a problem and need some advice. Can I see the Associate Dean?

Appointments for interviews with the Associate Dean must be made through the in the Faculty Office. Please see the Academic Advisor appointments information sheet for more details.

Confused about your degree requirements?

Your first resource for queries like this is the Science Handbook – all the degree requirements are listed here and you need to carefully check these against what you are planning to study and what you have already studied. If you are still confused after doing this then email the with your specific query and we will either be able to help or advise you to make an Associate Dean appointment.

I’m worried about my exams, what do I need to do?

If you fail a unit of study you may be able to progress to your next semester units of study after consultation with the relevant Schools or Departments.

You may also be able to retake the unit of study. Consult the Science Handbook for more information.

All students will need to keep in mind their degree requirements and structure when investigating their options.

After you have received your results you may want to contact your degree program co-ordinator or book an appointment to see an Associate Dean to discuss your options.

Applying for Special Consideration for an assessment/exam

All students who wish to apply for Special Consideration for an assessment must read the Special Consideration information pages carefully before submitting their application.

  • Please supply all information requested in the application pack.
  • These must be supplied in person at the Faculty of Science office during our opening hours.
  • You may nominate a proxy if you are unable to travel to the University for any reason.
  • This information should be submitted within five working days of the date of the assessment.

Included in the application form is a Professional Practitioner Certificate (PPC). The Faculty strongly advises using the PPC, but may accept other medical certificates.

Incomplete, incorrect, late or faxed applications are not accepted. Late applications with reasonable grounds for delay may be accepted.

Visit the Special Consideration information pages for more information.

Faculty of Science Replacement Exam Timetable Semester 1, 2015

Where is the Faculty of Science Office and what are its opening hours?

Contact details and opening hours for the Faculty of Science Office

Where can I find contact details for staff/department locations/first-year offices?

You can look up the location of different Departments and Schools on our online map.

You can use the University Phonebook to search for staff or departmental contact details.

School or Department websites can also be helpful.

The Science Handbook contains contact information for each School.

First Year offices for Biology, Maths, Physics and Chemistry:
Biology: 5th Floor, Carslaw Building
Maths: 5th Floor, Carslaw Building
Physics: Level 2, Physics Building
Chemistry: Near Laboratory B, Chemistry Building

The websites for Faculties, Schools and Disciplines within the University can be found on the Faculties and Schools page of the University website.

Can I study part-time?

Local students can study part-time. Generally, units of study are not available in the evening (ie. after 6pm). Students who receive government help or scholarships should check with the provider, as these often require students to be enrolled full-time.

International students are not permitted to study part-time without permission. International students can apply for a reduced study load through Sydney Student, and will need to provide compelling evidence it is necessary.

I need some information about cross-institutional study. Where can I find it?

Cross-institutional study - Outbound for current Faculty of Science students.

Cross-institutional study - Inbound for external students who wish to study in the Faculty of Science.

I want to study overseas during the summer or winter break but the formal Exchange Program does not apply in this case. What can I do?

See the Short Term Independent Study Abroad information

I need some information about non-degree study. Where can I find it?

Information on how to apply for non-degree study.

Where can I find information about the WAM and the SCIWAM calculator?

SCIWAM information and calculator

For information on how a Discontinued not to count as fail (DC) or Discontinue – Fail (DF) grade affects your SCIWAM, see When can I change my units of study?

If you are applying to another institution which uses a GPA or some other average mark calculation you will need to contact them directly and supply them with a copy of your academic transcript.

In order to progress in some degree courses I need to maintain a Credit average, what does this mean?

Generally this would mean that the mean average of your exam results in each year of enrolment must be 65% or greater. You will be contacted by the Faculty via email after the Semester 2 results are released if you do not meet this requirement.

When does the examination period start and finish & where can I find information about semester dates?

N.B. Faculty Office counter opening hours remain the same during the exam period and university holidays - however, please be aware that the Faculty Office closes during the Christmas and New Year holiday period.

Where do I get a copy of the Science Handbook?

Students can view a copy of the Science Handbook online, at the Faculty of Science Office or in Fisher Library.

Past students of the Faculty of Science who are looking for unit of study descriptions for their degrees will need to contact the Fisher Library which holds copies of previous Faculty of Science Handbooks.

Where can I find information about the requirements for a major?

The requirements for a major, including recommended first year units, can be found in the First Year Guide to Table 1 Majors.

Where can I find information about textbooks?

You can check the unit of study descriptions in Chapter 10 of the Science Handbook.

The School or Department may also have more information.

When will I receive my completion letter?

Your completion letter will be available after the release of all results. You can access your completion letter through your Sydney Student portal via MyUni. The Faculty can neither access nor print your completion letter for you.

Please be aware that a completion letter is not your testamur. A testamur is the official degree certificate you receive at your graduation ceremony. The completion letter is an official record of your completion of your degree and is often used by graduates for applications for further study etc.