Casual Employment

Casual Academic Staff
Casual General Staff
Submitting Casual Pay Claims

Casual Academic Staff

Please note: New forms and procedures are now in place. Unless the correct forms and appointment letters have been completed, casual staff will not be paid by the University. In order to avoid this situation, please note the following procedures:

For Units of Study Coordinators

  • Complete a Teaching Assistance Request form. This form now needs to be completed by November for the following year's teaching.
  • Email the completed form to Nelly AND Sue. This form will be updated annually to reflect changes to casual rates.
  • Requests will be reviewed against the annual casual teaching budget and require approval by Head of School. You will be advised of any reductions which are considered necessary.
  • Requests above the budget limit will require written justification.
  • Once approved, please send your casual staff members to see Sue to complete the necessary paperwork.
  • Please direct any requests for the balance of hours owing to individual casual staff to Sue.

For Casual Staff

You need to submit the following documentation in order to be paid:

All staff

New Staff only

  • Tax File Number Declaration form (available in the Geosciences offices or at the newsagent)
  • Bank Account details form
  • The original of your passport, driver’s licence or other photo ID. This will be copied and the original returned to you.

Casual General Staff

Please note: New forms and procedures are now in place. Unless the correct forms and appointment letters have been completed, casual staff will not be paid by the University. In order to avoid this situation, please note the following procedures:

For Supervisors
If you wish to employ somebody on a Casual General contract, please send an email to Sue who will request the appropriate paperwork from HR.
Appointments are subject to availability of funds.

For Casual Staff

You need to submit the following documentation in order to be paid:

All staff

New staff only

  • Tax File Number Declaration form (available in the Geosciences offices or at a newsagency);
  • Bank Account details form
  • The original of your passport, driver's licence or other photo ID. This will be copied and the original returned to you.

Guidelines for submitting Casual Pay Claims

All time sheets must be handed to the Administration office by midday on Wednesday of each fortnight as per the University deadlines. You will need to complete a claim form for every week of work. All forms are available in the office and most are available on-line.

Please ensure that the following details are included before handing to the Admin Office:

  • Staff ID and name
  • Start time
  • Finish time
  • Rate of payment and number of hours
  • Earnings Code (for academic staff only)
  • Course Code entered under "Description of Duties performed" (academic staff only)
  • Signed by yourself
  • Signed by Supervisor
  • All changes must be initialled and Liquid Paper should NOT be used
  • Account Code to be charged
  • The correct version of the Pay Claim Form should be downloaded from the Internet or a copy should be obtained from the Admin Offices.
  • Either blue or black ink to be used only.