Consideration of factors affecting your study

If your academic performance in a Science Faculty unit of study is adversely affected by illness or some other serious event, such as an accident, you should notify the Faculty of Science Student Information Office (level 2 of the Carslaw building) within 7 days after the period for which consideration is sought, by completing an Application for Special Consideration with accompanying documentation. This is especially important if you miss an examination.

If you have another reason for the Science Faculty to take account of your circumstances - religious commitments, legal commitments (e.g. Jury duty), elite sporting or cultural commitments (representing the University, state or country), or Australian Defence Force commitments (e.g. Army Reserve) - you should notify the Faculty of Science Student Information Office (level 2 of the Carslaw building) at least 7 days BEFORE the period for which consideration is sought, by completing an Application for Special Arrangements with accompanying documentation.

These two forms of Consideration should cover most allowable circumstances. However, if you have another reason for requiring the School of Physics to take account of your circumstances, you should notify Physics Student Services (Room 202, Physics building) immediately.

You should not submit an application of either type if

  • there is no assessment associated with a missed class, or
  • you have a reasonable opportunity to make up any work you missed.

Longer term health or emotional issues are better dealt with via the University's Disabilities Services unit rather than through the Special Consideration process.

If, for example, you miss an assignment, an application for an appropriate type of Consideration is required to allow late submission, but we do expect the assignment to be submitted. Sometimes, catching up may be impossible, in which case we will consider a pro-rata adjustment of your marks on the basis of an application for Consideration.

Special Consideration

To submit an application for Special Consideration or Special Arrangements you should:

  1. Obtain the appropriate Application pack from the Student Information Office of the Faculty of Science, the Faculty website at http://sydney.edu.au/science/cstudent/ug/forms.shtml, or Physics Student Services.
  2. Complete the forms and obtain whatever original documentary evidence is appropriate. Note especially that the Professional Practitioner's Certificate is essential for Special Consideration on grounds of serious illness - Medical Certificates will NOT be accepted.
  3. Take the original copy of all forms and documents, plus sufficient copies for each unit of study affected and yourself, to the Faculty of Science Student Information Office (NOT any other Faculty Office if you are seeking Consideration in a unit taught by Physics). They will sign/stamp both the original application form and the copies. In the case of Physics units, one copy of the documentation must then be submitted to Physics Student Services. Keep one copy yourself. A formal decision on your application will be sent to your university email address within 14 days.
Examples of acceptable documents for Special Consideration/Special Arrangements.
REASONS FORSPECIAL CONSIDERATION ACCEPTABLE SUPPORTING DOCUMENTATION
  • Serious illness, injury or misadventure

Professional Practitioner's Certificate (PPC)

(General medical certificates are notacceptable)

Counsellor report, Police report, Statutory Declaration

or other relevant supporting documentation as relevant to the circumstance.

  • Death in the family/funeral
Copy of death notice in the newspaper or printed funeral service and a Statutory Declaration

REASONS FOR SPECIAL ARRANGEMENTS

ACCEPTABLE SUPPORTING DOCUMENTATION

  • Representative sporting, Religious, CulturalorLegal commitments

Note: All applications must be forwarded to the Faculty as soon as the requirement to be absent from the university is known.

Students shouldnot commit to any travel arrangements until their application has been considered.

Letter from coach or association forsporting commitment.

Letter from religious/culturalleader supporting the students claim.

Court summons/order



Students unsure what type of Consideration is appropriate, or unhappy with a Consideration decision, should consult .

It is important to realise that general policies on Special Consideration and Special Arrangements apply throughout the University. However, our responses to your applications for Consideration are specific to Physics and responses may be different in Departments responsible for your other units of study.


Relevant forms are available on the faculty of Science policies web site at http://sydney.edu.au/science/cstudent/pg/forms.shtml#special_consideration.

Further details on University policy regarding Considerations can be found in policy documents entitled Assessment and Examination at the University Policy Register web site (http://sydney.edu.au/policy/).