CCPC Proposal Development Processes and Guidelines


The following outlines the processes to be followed in the development and submission of new course proposals and major course amendment proposals, for submission to the UE Curriculum and Course Planning Committee. For clarity, the outline of the complete process has been broken down into the two stages of preparing the Expression of Interest and preparing the full course proposal. The whole outline consists of the following sections:

The Course Proposal Submission Process Summarised
Expressions of Interest
Full Course Proposals
Course Amendments and Deletions
Education Service Agreements and Third-Party Arrangements
Relevant University Rules and Policies
Committee Contacts

The Course Proposal Submission Process Summarised


This summary of the course proposal submission process outlines the basic steps in the process for quick reference, and as an introduction to the more detailed information below.

  1. The faculty or university school submits an Expression of Interest (EOI) to Institutional Analytics and Planning (IAP) for review. This outlines the strategic rationale for introducing the course and provides a brief outline of the business case.
  2. A faculty or university school representative presents the EOI to the UE Curriculum and Course Planning Committee.
  3. After its review of the EOI, the UE CCPC recommends the EOI to the University Executive (UE) for endorsement.
  4. Following endorsement by the CCPC, the faculty or university school develops the full proposal for the new course and submits it to IAP for review. After review, IAP submits the full proposal and it report on the proposal to UE CCPC for endorsement.
  5. The UE CCPC reviews the full proposal with respect to strategic alignment, the viability of the full business case, maximisation of internal collaboration, course costing, load impacts and required resources, and makes a recommendation to the University Executive.
  6. Following University Executive endorsement, the full proposal is reviewed for endorsement by the relevant Academic Board committee, either the Undergraduate Studies or Graduate Studies Committee, for recommendation to Academic Board.
  7. The Academic Board reviews and approves the proposal.
Change Required Steps Required

All curriculum change proposals

  1. complete and submit cover sheet in Word

New Course

  • a completely new course
  • merging two courses
  • creating an exit degree

 

  1. Development of course proposal
  2. EOI –> IAP for UE CCPC
  3. EOI –> UE
  4. Full course proposal –> IAP for UE CCPC
  5. Full course proposal –> UE
  6. Full course proposal –> USC/GSC
  7. Full course proposal –>Academic Board

Major Amendments to an Existing Course

  • adding a new stream
  • change of course title
  • change of course length
  1. EOI –> IAP for UE CCPC (for decision on next steps)
Course Deletions
  1. Full course proposal –> USC/GSC
  2. Full course proposal –> Academic Board

Minor Course Amendments

  • addition of a major or minor
  • change to units of study
  • change in delivery mode
  • change to teaching period
  • change to assessment

Please note that minor course amendments are not submitted to UE CCPC.

 

 
  1. Minor course amendment –> USC/GSC
  2. Minor course amendment –> Academic Board

 


Expressions of Interest


An Expression of Interest (EOI) is to be submitted to the UE CCPC via Institutional Analytics and Planning (IAP) for consideration early in the process of proposing a new course or a major course amendment. The EOI is prepared on the Expression of Interest template, and functions as a brief outline of the full proposal to be developed later. It outlines both the strategic rationale and the business case for the introduction of the course.

This step of the course approval process will assist by flagging any potential matters needing resolution at the commencement of the development phase. The aim is to provide early feedback on optimal strategic and academic outcomes, and to encourage early and meaningful collaboration between faculties, which should assist in development of the course and help speed completion of necessary documentation for final consideration and approval.
After its consideration of the proposal, the UE CCPC recommends the EOI to UE for endorsement, after which time the faculty or university school can continue its development of the full proposal.

Expressions of Interest are to be submitted to Institutional Analytics and Planning.


Full Course Proposals


Following UE endorsement of the EOI, the faculty or university school continues its development of the full course proposal and seeks formal faculty approval prior to submission of the proposal to UE CCPC. The proposal should include a more detailed business case, focussing on:

  • the financial stability of the course
  • the expected mix of enrolments and student load
  • market research
  • inter-faculty collaboration
  • the rationale for how the proposed course fits into the overall mission of the faculty (particulary its research profile).


UE CCPC will then provide advice to UE to assist in its deliberation concerning the endorsement of the proposal for submission to Academic Board.

New proposals may be submitted to IAP for review and submission to UE CCPC at any time after the proposal has been approved at faculty or university school level, however full proposal submission must be compliant with the IAP submission deadlines.


Course Amendments and Deletions


Minor course amendments and course deletions are managed by the Academic Board.

Educational Service Agreements (and all Third Party Arrangements)


The University's varied arrangements with third parties define engagement with external parties and support a number of goals outlined in the 2016-2020 Strategic Plan. The arrangements can have multiple purposes, including:

  • establishing a baseline understanding of the breadth and depth of third-party collaborations
  • providing advice to faculties and university schools, where appropriate, in establishing these ventures
  • ensuring that the University can respond to potential TEQSA requirements.


Many third-party arrangements are formally approved by the DVC (Education) under the current Educational Services Policy and are reviewed by OGC and by the Academic Board. These arrangements, and those not formally approved by the DVC (Education), range from provision of units of study offshore, joint delivery of a course onshore or offshore, the licensing of identified course curriculum, and many other scenarios.

All new and renewing third-party arrangements should be submitted to the UE CCPC for review. The overall purpose of this review is to:

  • provide support for faculties
  • minimise risk to the University
  • establish a central resource to allow efficient access to information.


Third-party proposals presented to UE CCPC may be for noting or may require discussion and comment. For renewed agreements, a revised financial analysis is requested if the previous financial analysis is thought to be lacking necessary detail. The UE CCPC needs to ensure the financial viability of each collaboration or service. In addition, the UE CCPC will review each from the perspective of compliance guidelines and internal policy.

A register will be maintained by IAP to capture all submissions and outcomes of these reviews. All documents should be submitted to IAP.


University Rules and Policies Relevant to Curriculum Change Management


The table below lists those University governance documents most relevant to the management of curriculum change, from faculty/University school level up to Academic Board approval.

For each document, the most relevant sections and their page numbers are listed.

Rule / Policy / Procedure See Especially
University of Sydney (Governance of Faculties and University Schools) Rule

Part 3: Faculties

3.8 and 3.8A, pp. 12-15

Part 6: University Schools

6.8 and 6.8A, pp. 23-25

Part 8: Board of Interdisciplinary Studies, pp. 41-44

Learning and Teaching Policy 2015

Part 3: Curriculum Structure, pp. 13-23

Part 4: Roles and Responsibilities in Managing Learning and Teaching, especially  (2) - (7), pp. 24-27

Learning and Teaching Procedures 2016  Parts 4 - 10, pp. 2-7

Committee Contacts

Committee Chair Committee Officer
Academic Board Associate Professor Tony Masters
Board of Interdisciplinary Studies Professor Stephen Garton and Professor Pip Pattison
UE Curriculum and Course Planning Committee Professor Stephen Garton
AB Undergraduate Studies Committee Associate Professor Melissa Hardie
AB Graduate Studies Committee Associate Professor Michael Kertesz