Operations Committee

To provide governance and oversight for the Operations Project Portfolio and its component projects and initiatives, serve as an escalation point for critical BAU Operations’ issues, and measure service performance.

The key day-to-day decision making responsibilities are delegated to the Executive Owners (and their teams).


Terms of Reference
Composition and membership
Meeting dates and submission deadlines
Committee contact
Meeting papers

Terms of Reference

The University Executive (UE) Operations Committee will, (with respect to Finance, Information and Communication Technology, Campus Infrastructure Services, Human Resources, Risk):

In relation to Operations business-as-usual:

  1. Serve as an escalation point for operational risks that have University wide implications and are unable to be resolved within the Operations group;
  2. Provide an oversight role for the Operations key service performance and related KPIs.

In relation to Operations project portfolio (including the Services Operating Model):

  1. Provide strategic direction and governance oversight of the portfolio as a whole;
  2. Ensure the portfolio is structured for, and enabling, success;
  3. Monitor the portfolio risks;
  4. Monitor alignment of portfolio to overall strategy;
  5. Manage the portfolio funding within the envelope agreed;
  6. Understand and monitor key dependencies within the portfolio and across other programs;
  7. Monitor the benefits realisation and KPIs and ensure that the portfolio is structured to achieve the benefits;
  8. Recommend major decisions relating to the portfolio to the University Executive (UE)
  9. Approve individual projects and make recommendations on prioritization to the relevant entity;
  10. Review and approve strategy for change management and communications, with specific focus on change impact of the portfolio and high impact individual projects;
  11. Provide review and quality assurance of the portfolio and, as appropriate, individual projects, to maximise portfolio success;
  12. Actively advocate for portfolio initiatives with all stakeholders.


The UE Operations Committee full terms of reference can be downloaded as a PDF.


Composition and membership

Position

Member

Members

 

External Chair

Michelle Tredenick (Chair)

External member

Kathleen Bailey-Lord

Vice-Chancellor and Principal

Dr Michael Spence AC

Operations Representative

Stephen Phillips

Vice-Principal (Operations)

Dean Representative

Professor Gregory Whitwell

Dean, The University of Sydney Business School

2 Faculty Manager Representatives

Jasmine Chambers

Faculty General Manager, Faculty of Science

 

David Cox

Chief Operating Officer, Faculty of Engineering and Information Technologies

PSU Representatives

Wayne Andrews

Chief Financial Officer

 

Michelle Carlin

Executive Director, Global Student Recruitment

 

Mike Day

Chief Information Officer

 

Nisha Graham

Chief Risk Officer

 

Karen Haywood

Chief Human Resources Officer

 

Greg Robinson

Director, Campus Infrastructure Services

 

Marian Theobald

Director, Marketing and Communications

Nominated Members

Professor Joellen Riley

Head of School and Dean, The University of Sydney Law School

 

Dr Gunther Schmidt

Chief Operating Officer, Australian Institute for Nanoscale Science and Technology

Attendees

 

General Counsel or nominee

Richard Fisher

Provost and Deputy Vice-Chancellor

Professor Stephen Garton

Director, Enterprise Systems Strategy

Sarah Morgan

Vice-Principal (External Relations)

Tania Rhodes-Taylor

Any others as determined by the Chair when necessary

 



2017 Meeting dates and submission timelines

Agenda Deadline

Agenda Papers Distributed

Meeting Date

Friday 03 February 2017

Tuesday 07 February 2017

Tuesday 14 February 2017

Friday 03 March 2017

Wednesday 08 March 2017

Wednesday 15 March 2017

Monday 08 May 2017

Thursday 11 May 2017

Thursday 18 May 2017

Friday 02 June 2017

Tuesday 06 June 2017

Tuesday 13 June 2017

Friday 04 August 2017

Tuesday 08 August 2017

Tuesday 15 August 2017

Friday 01 September 2017

Tuesday 05 September 2017

Tuesday 12 September 2017

Thursday 09 November 2017

Tuesday 14 November 2017

Tuesday 21 November 2017


Committee contact

Committee Officer, University Secretariat
Caroline North
T +61 2 9114 1466
E


Meeting papers

Meeting papers are available on the secure UE OC SharePoint site.