Senate elections

GRADUATE FELLOWS OF SENATE

This is an election of five Fellows of Senate by and from the graduates of the University.


Frequently asked questions

1. Who is the Returning Officer for this election?

The Secretary to Senate (Mr David Pacey) is Returning Officer for Senate elections (clause 16 of the University of Sydney By-law 1999).

2. How is this election managed on a day-to-day basis?

The day-to-day management of Senate elections is carried out by the Executive Officer to Senate (Mr Mark Smith (Acting)), University Secretariat.

3. How is this election conducted?

By postal ballot

4. Where are the election procedures set out?

The procedures for conducting Senate elections are set out in Chapter 4 (clauses 15 - 45) of the University of Sydney By-law 1999.

5. How are nominations called for?

Notices are published:

  • in the Australian, Sydney Morning Herald and Telegraph public notices
  • on official University noticeboards
  • in Staff News
  • on the Senate elections website
  • on the Alumni website
  • in SAM
  • in eSydney

The notice, nomination form and information statement forms are made available for downloading on the Senate elections website.

6. What is the electoral roll?

The Roll of Graduates comprises:

  • (a) a recipient of a degree or diploma from the University of Sydney;
  • (b) a recipient of a degree or a diploma from:
    – the Cumberland College of Health Sciences,
    – the Sydney Institute of Education of the former Sydney College of Advanced Education,
    – the Institute of Nursing Studies of the former Sydney College of Advanced Education,
    – the Sydney College of the Arts of the former New South Wales Institute of the Arts,
    – the former New South Wales State Conservatorium of Music (Sydney Branch)
    – or any predecessor of those colleges or institutes,

at the time for close of nominations.

7. How are the name, address and ID data for the electoral roll obtained?

Data for the graduate electoral roll is provided by, and its accuracy the responsibility of, the Development Office (Advance database).

8. How do I know if I am eligible to stand for election?

A person is eligible to stand for election as a graduate Fellow if

  • (a) the person’s name appears on the University’s Roll of Graduates; and
  • (b) the person is not a member of the academic or non-academic staff of the University or an undergraduate or a postgraduate student of the University,

at the time for close of nominations.

9. How do I know if I am eligible to nominate a candidate for election?

A person who nominates another for election as a graduate Fellow must be eligible to vote in that election (see 10 below).

10. How do I know if I am eligible to vote in these elections?

A person is eligible to vote in the election for graduate Fellows if the person’s name appears on the University’s Roll of Graduates at the time for close of nominations.

11. How can I check that my name is on the graduate roll?
  • by ringing the Development Office on +61 2 9036 9222
  • by emailing the Development Office at
  • by updating details on the website at http://sydney.edu.au/alumni/contact-us/
12. How can I update my contact details on the graduate roll?
  • by ringing the Development Office on +61 2 9036 9222
  • by emailing the Development Office at
  • by updating details on the website at http://sydney.edu.au/alumni/contact-us/
13. What information about each candidate is included in the ballot paper?

In addition to the ballot form and information on how to vote, voters also receive information about each candidate. This includes the candidate's name and qualifications, plus a summary of information about each candidate which has a limit of 100 words (clause 28(5) of the University of Sydney By-law 1999).

This summary can be either:

  • details provided by the nominee on the information statement form for the following areas: the nominee’s name – current occupation or position – academic qualifications – honours and distinctions – employment experience – any other information the nominee thinks relevant (28(5)(a) - (g) of the University of Sydney By-law 1999), OR
  • a separate statement by the candidate.
14. What information about each candidate is included on the Senate elections website?

Candidates may provide a longer statement (maximum 200 words) and a photo which appear on the separate Senate elections website. Voters are advised about this in their ballot papers.