Senate elections

STAFF FELLOWS OF SENATE

These elections comprise:

  • an election of four Fellows of Senate by and from the academic staff
  • an election of one Fellow of Senate by and from the non-academic staff

Frequently asked questions

1. Who is the Returning Officer for these elections?

The Secretary to Senate (Dr William Adams) is Returning Officer for Senate elections (clause 16 of the University of Sydney By-law 1999).

2. How are these elections managed on a day-to-day basis?

The day-to-day management of Senate elections is carried out by the Executive Officer to Senate (Lis Bergmann), University Secretariat.

3. How are these elections conducted?

By electronic ballot

4. Where are the election procedures set out?

The procedures for conducting Senate elections are set out in Chapter 4 (clauses 15 - 45) of the University of Sydney By-law 1999.

5. How are nominations called for?

All staff who are eligible to vote in one of these elections are sent an email calling for nominations.

Notices are published:

  • on official University noticeboards
  • in Staff News
  • on the Senate elections website

The notices, nomination forms and information statement forms are made available for downloading on the Senate elections website.

6. What are electoral rolls?
  • Roll of Academic Staff:
    The Roll contains the names and addresses of the full-time and part-time members of the academic staff of the University at the time for close of nominations.
  • Roll of Non-Academic Staff:
    The Roll contains the names and addresses of the full-time and part-time members of the non-academic staff of the University at the time for close of nominations.
7. How are the name, address and ID data for the electoral rolls obtained?

The name, address and ID data for the academic and non-academic staff electoral rolls is provided by, and its accuracy the responsibility of, Sydney People (Talent2 database).

8. How do I know if I am eligible to stand for election?
  • election of four Fellows of Senate by and from the academic staff:
    A person is eligible to stand for election if that person’s name appears on the Roll of Academic Staff at the time for close of nominations.
  • election of one Fellow of Senate by and from the non-academic staff:
    A person is eligible to stand for election if that person’s name appears on the Roll of Non-Academic Staff at the time for close of nominations.
9. How do I know if I am eligible to nominate a candidate for election?
  • election of four Fellows of Senate by and from the academic staff:
    A person who nominates another for election must be eligible to vote in the election (see 10 below).
  • election of one Fellow of Senate by and from the non-academic staff:
    A person who nominates another for election must be eligible to vote in the election (see 10 below).
10. How do I know if I am eligible to vote in these elections?
  • election of four Fellows of Senate by and from the academic staff:
    A person is eligible to vote if that person’s name appears on the Roll of Academic Staff at the time for close of nominations.
  • election of one Fellow of Senate by and from the non-academic staff:
    A person is eligible to vote if that person’s name appears on the Roll of Non-Academic Staff at the time for close of nominations.
11. What information about each candidate is included in the electronic ballot paper?

This information comprises the candidate's name and qualifications, and a summary of information about each candidate which has a limit of 100 words (clause 28(5) of the University of Sydney By-law 1999).

This summary can be either:

  • details provided by the nominee on the information statement form for the following areas: the nominee’s name – current occupation or position – academic qualifications – honours and distinctions – employment experience – any other information the nominee thinks relevant (28(5)(a) - (g) of the University of Sydney By-law 1999), OR
  • a separate statement by the candidate.
12. What information about each candidate is included on the Senate elections website?

Candidates may provide a longer statement (maximum 200 words) and a photo which appear on the separate Senate elections website. Voters are advised about this in an email (see 13 below).

13. How will I know how to vote in an electronic ballot?

An email will be sent to eligible voters on the day the electronic ballot commences with information and instructions on how to access the relevant electronic ballot and complete an electronic ballot form, including the internet address of the election website (clause 36B of the University of Sydney By-law 1999).