Senate elections

STUDENT FELLOWS OF SENATE

These elections comprise:

  • an election of one Fellow elected by and from the undergraduate students of the University
  • an election of one Fellow elected by and from the postgraduate students of the University

Frequently asked questions

1. Who is the Returning Officer for these elections?

The Secretary to Senate is Returning Officer for Senate elections (clause 16 of the University of Sydney By-law 1999).

2. How are these elections managed on a day-to-day basis?

The day-to-day management of Senate elections is carried out by the Executive Officer to Senate, University Secretariat.

3. How are these elections conducted?

By electronic ballot

4. Where are the election procedures set out?

The procedures for conducting Senate elections are set out in Chapter 4 (clauses 15 - 45) of the University of Sydney By-law 1999.

5. How are nominations called for?

All students who are eligible to vote in one of these elections are sent an email calling for nominations.

Notices are published:

  • on official University noticeboards
  • on the Senate elections website
  • in Student News
  • on Facebook

The notices, nomination forms and information statement forms are made available for downloading on the Senate elections website.

6. What are electoral rolls?
  • Roll of Undergraduate Students:
    The Roll contains the names and addresses of persons enrolled in a undergraduate award course of the University at the time for close of nominations.
  • Roll of Postgraduate Students:
    The Roll contains the names and addresses of persons enrolled in a postgraduate award course of the University at the time for close of nominations.
7. How are the name, address and SID data for the electoral rolls obtained?

The name, address and SID data for the undergraduate and postgraduate student electoral rolls is provided by, and its accuracy the responsibility of, the Student Centre (FlexSIS database).

8. How do I know if I am eligible to stand for election?
  • election of one Fellow elected by and from the undergraduate students of the University:
    A person is eligible to stand for election if:
    – (a) the person’s name appears on the Roll of Undergraduate Students, and
    – (b) the person’s name does not appear on the Roll of Academic or Non-Academic Staff (containing the names and addresses of full-time and part-time academic or non-academic staff),
    at the time for close of nominations.
  • election of one Fellow elected by and from the postgraduate students of the University:
    A person is eligible to stand for election if:
    – (a) the person’s name appears on the Roll of Postgraduate Students, and
    – (b) the person’s name does not appear on the Roll of Academic or Non-Academic Staff (containing the names and addresses of full-time and part-time academic or non-academic staff), at the time for close of nominations.
9. How do I know if I am eligible to nominate a candidate for election?
  • election of one Fellow elected by and from the undergraduate students of the University:
    A person who nominates another for election must be eligible to vote in that election (see 10 below).
  • election of one Fellow elected by and from the postgraduate students of the University:
    A person who nominates another for election must be eligible to vote in that election (see 10 below).
10. How do I know if I am eligible to vote in these elections?
  • election of one Fellow elected by and from the undergraduate students of the University:
    A person is eligible to vote in the election of an undergraduate student Fellow if the person’s name appears on the Roll of Undergraduate Students at the time for close of nominations.
  • election of one Fellow elected by and from the postgraduate students of the University:
    A person is eligible to vote in the election of a postgraduate student Fellow if the person’s name appears on the Roll of Postgraduate Students at the time for close of nominations.
11. What information about each candidate is included in the electronic ballot paper?

This information comprises the candidate's name and any qualifications, and a summary of information about each candidate which has a limit of 100 words (clause 28(5) of the University of Sydney By-law 1999).

This summary can be either:

  • details provided by the nominee on the information statement form for the following areas: the nominee’s name – current occupation or position – academic qualifications – honours and distinctions – employment experience – any other information the nominee thinks relevant (28(5)(a) - (g) of the University of Sydney By-law 1999), OR
  • a separate statement by the candidate.
12. What information about each candidate is included on the Senate elections website?

Candidates may provide a longer statement (maximum 200 words) and a photo which appear on the separate Senate elections website. Voters are advised about this in an email (see 13 below).

13. How will I know how to vote in an electronic ballot?

An email will be sent to eligible voters on the day the electronic ballot commences with information and instructions on how to access the relevant electronic ballot and complete an electronic ballot form, including the internet address of the election website (clause 36B of the University of Sydney By-law 1999).