Terms of reference

Introduction

The Faculty of Engineering and Information Technologies (‘the Division’) has agreed to promote mutual accountability in respect of their University activities through a divisional structure governed by a Board.

These Terms of Reference are intended to set out the principles and rules upon which the Board shall promote its objectives.

Objectives

The objectives of the Board are to promote and support the strategic development of the Division. Additionally the Board will provide a forum for fostering collaboration with other academic units in the wider University which have shared academic and strategic interests. It is intended that the Board will facilitate the development of:

  • the strategic direction for the Division, taking into account the strategic plan of the University;
  • curriculum and pedagogic development and reform, including the proposition of new courses to SEG and the Academic Board;
  • cross-disciplinary research within the context of the strategic direction, both within the Division and beyond;
  • budgetary responsibility according to the principles of the University Economic Model;
  • accountability to the broader University, through SEG, for the academic and financial health of the Division;
  • a risk framework and register for the Division within the overall context of the University’s Risk Framework;
  • strategic relationships with the external business, professional, academic and accreditation communities.

Principles

The Board will act consistently with respect to the following principles:

  • Mutual respect and support for the integrity and autonomy within the Division.
  • Good faith commitment to achieving the objectives of the Board.
  • Collaboration in respect of all matters within the mandate of the Board.

Membership and Meetings of the Board

The Board shall comprise:

  • A Chair appointed by the Vice Chancellor;
  • Dean of the Faculty of Engineering and IT;
  • One of the Deans of Science, Business, Medicine or Health Sciences other than the Chair;
  • Three Heads of the constituent Schools (on rotation);
  • Associate Deans – Education, Research and International;
  • COO;
  • The Chair of Engineering Sydney.

The Provost will be a member ex officio

Protocols:

  • Absent members will not send delegates,
  • Faculty staff or others will be invited to present or to attend discussions where their particular expertise is required,
  • Divisional Board meetings will be open to the Faculty Dean’s Advisory Committee members who wish to attend however attendance is to be approved by the Chair prior to the Board meeting.

In accord with the annual academic, strategic planning and budget cycle for the University, the Board meetings will be structured as follows:

  • Held regularly six times a year;
  • Provide appropriate direction to the faculty;
  • Provide for a review of progress against the Strategic Plan; and
  • Engage external stakeholders from within the University and beyond.

Chair of the Board

The Chair will be responsible for:

  • Calling all meetings;
  • Preparing the agenda and related papers and draft Recommendations;
  • Ensuring that the minutes of Board meetings are recorded and approved;
  • Forwarding Recommendations to SEG and liaising with the relevant committees of SEG and reporting to SEG on an annual basis; and
  • Liaising where appropriate on behalf of the Board with the Provost and Vice-Chancellor of the University.

Voting

All votes in respect of Recommendations to SEG and its sub-committees shall be by a majority and each member shall be entitled to one vote.

The consent of the Dean of the Faculty of Engineering and Information Technologies will be required for any Recommendations considered essential to relevant professional accreditation requirements.

Sub-Committees

Sub-Committees may be established by the Board for defined purposes and durations.

Evaluation of Board performance

The performance of the Board will be reviewed regularly and at least every two years to assess whether and to what extent the Board is meeting its objectives and performing its functions.

Dispute Resolution

Any disputes and appeals against recommendations of the Board may be made to SEG.