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Course checks and clearances

For students going on clinical or child-related placements
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If you’re completing a clinical or child-related placement as part of your course, there are certain government-regulated checks and clearances you’ll need to get first. 

What you need to know…

Clinical placements

Clinical placements in public health facilities are a core component of almost every health related degree at the University of Sydney. To ensure your safety and that of other students, staff and patients, all students completing a clinical placement in a public health facility need to be verified by the NSW Ministry of Health.

Verification requirements under the NSW Ministry of Health employment checks and immunisation policies include producing a clear criminal record check or ability to obtain a Clinical Placement Authority Card, and acceptable evidence of protection against certain infectious diseases.

You can become verified by attending a scheduled on-campus verification session, where you will be required to present certain required documents and forms to be checked by representatives from the NSW Ministry of Health.

For more information on what you will need to present at your scheduled on-campus verification session, see the checklist below.

Will I be able to undertake clinical placements if I have a criminal history?

A criminal history does not necessarily constitute a barrier to clinical placement. If you have a criminal history, you will need to apply for an assessment through HealthShare NSW Employment Screening and Review Unit. Depending on the outcome of this assessment, you may be provided with Clinical Placement Authority Card.

To apply for an assessment, you can contact the HealthShare NSW Employment Screening and Review Unit directly via phone on +61 2 8848 5175.

Videos to assist you

To assist you in meeting the requirements, please watch these three short videos from the NSW Ministry of Health website. They cover:

  1. Introduction to clinical placements
  2. Immunisation requirements
  3. Overseas students

Inability to meet verification requirements

Verification requirements under the NSW Ministry of Health employment checks and immunisation policies include producing a clear criminal record check (or ability to obtain a Clinical Placement Authority Card) and acceptable evidence of protection against the following infectious diseases:

  • dTpa – Diptheria, Tetanus, Pertussis (Whooping Cough)
  • Hepatitis B* 
  • MMR – Measles, Mumps, Rubella 
  • Varicella (Chicken Pox)
  • TB – Tuberculosis – via risk assessment tool

*Carrying Hepatitis B does not preclude you from meeting NSW Ministry of Health verification requirements.

Unless you are fully verified you will not be able to attend a clinical placement in a NSW Ministry of Health facility and this may affect your ability to complete your degree.

If you have been assessed as unable to either temporarily or permanently meet one or more of these mandatory requirements, please contact us to discuss your situation immediately.

Working With Children Check

The Working With Children Check involves a national criminal record check and review of findings of misconduct involving children. If your outcome is a clearance, the Office of the Children’s Guardian will issue you with a Working With Children Check number, which can be used for any child-related work (paid or voluntary) in NSW.

The Child Protection (Working with Children) Regulation 2013, under the Child Protection (Working with Children) Act 2012, stipulates that it is an offence for a disqualified person to apply for, attempt to obtain, undertake or remain in child-related employment. Schedule 2 of the Act lists disqualifying offences that will automatically bar you from working with children. A person convicted of (or awaiting trial for) any of these offences will be barred automatically.

What you need to do

Your faculty or school will advise you if you need to apply for a Working with Children Check before your placement. If you are required to complete this check, you will need to provide your Working with Children Check number to the University and the placement provider.

Please note that students on a professional placement are considered volunteers and are not liable for the application fee.

Going on a clinical placement?

To be verified by the Ministry of Health, you will need to present the following documents at your on-campus verification session. We will email you with details of your session, after you have enrolled. If you haven’t been contacted, your session will be held later in the year.
1
Student Placement Clearance Summary Sheet
Download the form.
2
Vaccination Record Card for Health Care Students – completed by a GP or vaccination provider
Download the form.
3
Information sheet for your GP or vaccination provider on immunisation compliance and how to correctly document each entry on the vaccination record card
Download the form.
4
Form 2 – Tuberculosis (TB) assessment tool
Download the form.
5
Form 3 – Student Undertaking/Declaration
Download the form.
6
Code of Conduct Agreement for students undertaking clinical placements
Download the agreement.
7
National Police Certificate from the NSW Police Force (domestic students only). Note that your name on this form should match the name on your student ID exactly
Apply now through NSW Police Checks Online
8
National Police Certificate from the Australian Federal Police (international students only). Note that your name on this form should match the name on your student ID exactly
Apply now through the AFP National Police Checks Online

Contact us

Office of Clinical Education Support
Phone
+61 2 9114 4273
Opening hours

9am to 5pm, Monday to Friday