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Guidelines and FAQs

Everything you need to know before making a nomination

Submitting a nomination is a breeze with these helpful guidelines and FAQs.

The following guidelines will help you to complete the Alumni Awards nomination process, and should answer any questions you may have about submitting the nomination form online.

Nominations for the 2020 Alumni Awards are open, and must be submitted by 8 November 2019.


  • Nominees must have graduated from the University of Sydney to be nominated for the Alumni Achievement Awards.
  • Nominees must have completed their degree requirements or graduated in 2019 from the University of Sydney to be nominated for Graduate Medals.
  • Self-nominations are not accepted.
  • Only individual nominations will be accepted. If two or more people are integral to an activity / program, two separate nominations will need to be submitted.
  • The recipient of a posthumous award must have been deceased for no more than 10 years at the time of nomination.
  • Nominees for the Outstanding achievements of Young Alumni Award must be aged 35 years and younger at the close of nominations.
  • Following groups are ineligible for the University of Sydney Alumni Awards; current members of the Senate and its sub-committees; members of the Alumni Council; Faculty deans; and the staff at the Division of Alumni and Development.
  • All nominations must be submitted online.

Nomination guidelines

  • Nominations can be made by University of Sydney staff, alumni, students and any member of the public. Self-nominations are not accepted.
  • Each Alumni Achievement Award nomination in a given year may be considered for two consecutive years. Nominators will be contacted to provide updated information.
  • Previous unsuccessful nominations for the Alumni Achievement Awards can be re-submitted by the nominator with any updated information in future years.
  • The online nomination forms can be saved. Nominators may edit the entry after submitting, up until the nominations deadline.
  • Prior to submitting a nomination, refer to the selection criteria and frequently asked questions.
  • The size of your attachments will affect the speed of the upload and form submission. We recommend you keep attachments to less than 5MB each.
  • Be clear and concise in your responses in the nominee information statement section, note the word limit for each response.
  • You will receive an automated response email once you submit the form with a copy of your nomination. Please keep this for your records.
  • The judging panel reserve the right to change the category for nomination.
  • If you experience issues submitting an online nomination form, please contact the Alumni Relations Office on

Nominations outcome

  • Nominees cannot win in more than one category.
  • Only nominators and the winners will be informed of the outcome.
  • The Selection Panel reserves the right to reallocate nominations between categories.
  • The nomination outcome will be final and conclusive.

Alumni Award FAQs

References can be written by professional and academic colleagues. We recommend at least two references be submitted.


No. The nominator cannot also be a referee since they will have already provided a recommendation letter for the nominee in the nomination form. One person cannot write more than one statement for each nominee. However, a nominator can act as an endorser for a different nominee.

References should be written to allow a greater understanding of the nominee’s achievements and impact and discuss specific examples of both. The referee should make clear their connection with the nominee and state their full contact details, including phone and email.


All supporting documents should relate directly to the reason for the nomination. They can include letters of reference, media articles and publications. Whatever the material is, it should illustrate and enhance what is in the written nomination. For Graduate Medal nominees, the documents should illustrate activities and achievements during the period of study.